Deep cleaning, fumigation and related services for sasseta durban regional offices

Closing: 26 October 2026 at 15:00

Compulsory briefing: none (marked No)

Contract commencement: two weeks after appointment

Contract end: 31 March 2030

Enquiries (bidding procedure and technical):

• Contact: Karabo Mokone
• Email: [email protected]

Submission email: [email protected]

Service delivery address:

SASSETA Durban Regional Offices

262 Daintree Avenue

Asheville, Durban

Submission method: email to [email protected]

Closing: 26 October 2026 at 15:00

Format: PDF, on company letterhead, with all costs and delivery dates

Quotation must match the specification; inconsistent quotations are disqualified.

Returnable forms (all must be completed, signed, and submitted):

• SBD 1 (Invitation to Quote): signed by a duly authorised delegate; a company resolution signed by all directors must be attached.
• SBD 3.3 (Pricing Schedule): completed and signed.
• SBD 4 (Bidder's Disclosure): discloses any state employment or connections; each consortium/JV/sub-contractor party must submit its own.
• SBD 6.1 (Preference Points Claim): claims specific goal points; not claiming points means no specific goal points awarded.
• CSD registration document.
• General Conditions of Contract (GCC): initial each page and submit.
• Mandatory certificates: electrical compliance, SABS/SANAS or health/agricultural authority, pest control (e.g. SAPCA), and cleaning (NCCA or Cleaning Association of South Africa). Non-submission of any leads to automatic disqualification.
• For specific goals: B-BBEE certificate or sworn affidavit, CIPC registration, certified ID copies of directors, CSD report.

Disqualification risks:

• Late submission, regardless of reason.
• Omitting or leaving unsigned any returnable form.
• Quotation inconsistent with the specification.
• Failure to disclose all CSD-registered active companies linked to directors.

Submission checklist requires: completed and signed SBD 1 (with company resolution), SBD 3.3 pricing schedule, bidder's quotation on letterhead, SBD 4 bidder's disclosure, SBD 6.1 preference points claim form, CSD registration document, initialled GCC, and mandatory certificates (electrical, SABS/SANAS, pest control, cleaning). Also required for specific goals: B-BBEE certificate or sworn affidavit, CIPC registration, certified ID copies of directors, CSD report.

Evaluation stages: mandatory documents, functionality, meeting specifications, then 80/20 preference point system.

Scoring split: 80 points price, 20 points specific goals (total 100).

Price points formula: Ps = 80(1 - (Pt - Pmin)/Pmin).

Specific goals (points claimed on SBD 6.1):

• Black People owned (at least 51%): 10 points
• Black Youth Ownership (at least 30%): 5 points
• Enterprises located within KZN: 5 points

Price must be valid for 90 days from closing date, firm, and inclusive of VAT.

Scope: deep cleaning of carpets and chairs, office fumigation, and related services at SASSETA Durban Regional Offices.

Quarterly services:

• Fumigation of offices: 116.7 square metres
• Deep cleaning of carpets (3 manager offices): Manager Office 01 – 6.2 sqm, Manager Office 02 – 6 sqm, Manager Office 03 – 12 sqm (total 24.2 sqm)
• Deep cleaning of chairs: 12 chairs
• Servicing of 8 Samsung 1200 BTU air conditioning systems

Ad-hoc services (as and when required):

• Painting of walls: boardroom 16.5 sqm, passage 12 sqm, kitchen 12 sqm, reception 35.7 sqm (total 76.2 sqm)
• Fitting of wallpaper: boardroom 16.5 sqm, reception 35.7 sqm (total 52.2 sqm)
• Fitting of 1.5m (5ft) fluorescent tubes

Use eco-friendly and non-toxic cleaning materials.

Reporting: report directly to the Practitioner Auxiliary Services.

The service provider must be qualified and experienced in deep cleaning, fumigation, and related services. Mandatory certificates (electrical, SABS/SANAS, pest control, cleaning) demonstrate competence.

Complete SBD 3.3 with rates for: painting walls (76.2 sqm), fitting wallpaper (52.2 sqm), fitting fluorescent tubes, call-out fee, mark-up on procured items (less than 35%), and quarterly costs for fumigation (116.7 sqm), carpet cleaning (24.2 sqm), chair cleaning (12 chairs), and servicing 8 air conditioners. CPIX adjustment on unit prices on contract anniversary. Travel costs per Department of Transport rates, economy flights, Group A/B hire cars, accommodation up to R1,400/night, all travel pre-approved.

Pricing format: complete SBD 3.3 (Pricing Schedule – Professional Services).

Price must be firm and inclusive of VAT; delivery costs included.

Offer valid for 90 days from closing date.

CPIX adjustment applied to unit prices on contract anniversary.

Mark-up on procured items must be less than 35%; items bought for repair reimbursed at cost plus mark-up.

Travel and disbursement (if travel required):

• Mileage claimed at Department of Transport rates
• Economy-class flights only
• Group A hire cars (Group B for providers outside Gauteng)
• Cost-effective transport (Uber/Taxify/Gautrain/shuttle)
• Accommodation up to R1,400 per night (3-star, including dinner, breakfast, parking)
• Submit invoices/receipts and Google map for private car travel
• All travel pre-approved by SASSETA

CSD registration: mandatory by closing date and time; provide CSD number.

Tax compliance: submit SARS TCS PIN or CSD number; each consortium/JV/sub-contractor party must submit separately.

B-BBEE: submit valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) to claim preference points.

CIPC: valid company registration documents.

Mandatory certificates (non-submission leads to automatic disqualification):

• Electrical compliance certificate for proposed electrician (e.g. from Department of Labour or recognised professional body)
• SABS or SANAS or relevant health/agricultural authority compliance certificate
• Pest control compliance certificate (e.g. SAPCA or other regulatory body)
• Cleaning certificate from NCCA or Cleaning Association of South Africa

Not allowed: persons in the service of the state, or listed on Register for Tender Defaulters or List of Restricted Suppliers.

Use eco-friendly and non-toxic cleaning materials. Mandatory electrical compliance certificate for the proposed electrician.

Contract duration: from date of appointment until 31 March 2030.

General Conditions of Contract (GCC, Annexure A) form part of the contract; bidders must initial each page.

Confidentiality: all project data and information is confidential to SASSETA; a confidentiality agreement must be signed.

POPIA: bid information used only for evaluation and supply chain processes; retained per SASSETA records management policies; not altered; secured by the Information Officer.

SASSETA reserves the right to cancel the purchase order, delay selection, not select any respondent, exclude services, negotiate terms, and not accept the lowest quotation.

SASSETA reserves the right to cancel purchase order, delay selection, not select any respondent, exclude services, negotiate terms, and not accept lowest quotation. Quotations must be in PDF format, include CSD number, firm delivery period. Bidders must be registered on CSD by closing date. SASSETA logo and intellectual property protected; unauthorized use prohibited.

Mandatory requirements: valid electrical compliance certificate for proposed electrician; SABS/SANAS or relevant health/agricultural authority compliance certificate; pest control compliance certificate (e.g., SAPCA); valid cleaning certificate from NCCA or Cleaning Association of South Africa. Non-submission leads to automatic disqualification.

Evaluation uses 80/20 preference point system (80 points price, 20 points specific goals). Specific goals: Black People owned (at least 51%) – 10 points; Black Youth Ownership (at least 30%) – 5 points; Enterprises located within KZN – 5 points. Price quoted must be valid for 90 days, firm, inclusive of VAT. Quotations evaluated on mandatory documents, functionality, meeting specifications, and 80/20 system.