Manco and aa strategic planning facilitation – government tender in gauteng

{"closingDate":"22 July 2026","closingTime":"13H00","briefingSession":"{"date":null,"time":null,"venue":"ion of the 4-hour AA Pre-Strat Stakeholder Brainstorm ( 4","is_compulsory":false}"}

{"name":null,"email":"[email protected]","phone":null,"department":"Supply Chain Management","address":null}

Returnable Documents: and C qualification extensions., d) Central Supplier Database registration number, Regulations and reflect accordingly on CSD. It is therefore a condition of this RFQ that the tax

6. Evaluation Process

The RFQ will be evaluated using a three (03) evaluation approach

Stage 1: Compliance with Administrative and Mandatory Requirements.

Stage 2: Evaluation of Compliance to Specifications

Stage 3: Price and Preference goals

6.1 First stage: Compliance with Administrative and Mandatory Requirements

e) SBD 6.1. Preference Points Claim form

6.2 Second Stage: Compliance to Specifications or Functionality Scoring (if applicable)

The purpose of the technical evaluation criteria (functionality or compliance to specification) is

to determine capacity and technical responsiveness of each proposal by assessing the quality

thereof. Below is a detailed breakdown of the scoring criteria. Bidders from the second stage

who have complied with the specifications or achieved required minimum threshold points will

be eligible to progress to the next stage to be evaluated on points for Price and Specific Goals.

6.3 Third Stage: Price and Preference goals

a) After the evaluation of mandatory/administrative requirements, functionality and or

compliance to specification, the next stage of evaluation of the bids will be in respect of

price and preferential points only.

b) In compliance with the Preferential Procurement Regulations 2022, the 80/20 preference

point system is applicable: points for this bid shall be awarded for Price (80) and 20)

Preference as defined in SBD 6.1

c) Preferential goals and applicable points for this RFQ in terms of Preferential Procurement

Specific goal Points Example of Submission Tick if Indicate document that

Total Points allocated 20

RFQ to claim points for specific goals, will be interpreted to mean that preference points for

specific goals are not claimed by the bidder.

AA Strategic Planning Process 27-28 July 2026

Full Name: Kgomotso Mabe

The RFQ will be evaluated using a three (03) evaluation approach:

Stage 1: Compliance with Administrative and Mandatory Requirements.

Stage 2: Evaluation of Compliance to Specifications

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Stage 3: Price and Preference goals

6.1 First stage: Compliance with Administrative and Mandatory Requirements

a) Bidder completed all RFQ Forms

b) Bidder registered on National Treasury CSD (Provide a valid CSD Number)

c) Pricing Schedule

d) SBD 4 – Bidders disclosure

e) SBD 6.1. Preference Points Claim form

f) SBD 7.1 Contract forms

g) Any other mandatory required

6.2 Second Stage: Compliance to Specifications or Functionality Scoring (if applicable)

The purpose of the technical evaluation criteria (functionality or compliance to specification) is

to determine capacity and technical responsiveness of each proposal by assessing the quality

thereof. Below is a detailed breakdown of the scoring criteria. Bidders from the second stage

who have complied with the specifications or achieved required minimum threshold points will

be eligible to progress to the next stage to be evaluated on points for Price and Specific Goals.

6.3 Third Stage: Price and Preference goals

a) After the evaluation of mandatory/administrative requirements, functionality and or

compliance to specification, the next stage of evaluation of the bids will be in respect of

price and preferential points only.

b) In compliance with the Preferential Procurement Regulations 2022, the 80/20 preference

point system is applicable: points for this bid shall be awarded for Price (80) and 20)

Preference as defined in SBD 6.1

c) Preferential goals and applicable points for this RFQ in terms of Preferential Procurement

Regulations 2022, are indicated in the table below:

 Experience: Minimum 5 years of experience facilitating strategic

sessions at Board,

 Sector Knowledge: Minimum 5 years of experience within the

9. SBD 7.1 Contract Form - Purchase of Goods/Works

Submission of Quotation

Quotations must be clearly marked: RFQ Number & Description of the required goods/services’

Offers shall be submitted by email to: [email protected] using the RFQ number as

the email subject.

Quotations received late / after the closing date and time will not be considered

Report unethical conduct on our Fraud Hotline: 0800 333 057

Stop scammers / theft / fraud / dishonesty / bribery /blackmail / intimidation and remain anonymous.

Document Title Request for Quotation(s)

Document Number SCM–TP-008 Revision Date 01 June 2026

Page Number of 9 *Next Revision Date 31 May 2031

Revision Number Rev 04 Access Controlled

Reviewed: Senior Manager: SCM Approved: Acting Chief Executive Officer

Bidders Information

Company Name

Company Registration number

VAT registration number

Contact Person

Telephone number

Cell number

E-mail address

Postal address

Physical address

CSD Supplier number

I certify that the information furnished on this form is true and correct. I further accept that, in

addition to cancellation of a contract, action may be taken against me should this declaration prove

to be false.

Name of Representative Signature Date

(Duly Authorised)

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Terms and Conditions of Request for Quotation (RFQ)

1. Any alteration made by the bidder must be initialled.
2. Submission of quotes received late (after the closing date and time) will not be considered.
3. The price(s) quoted shall be valid for a minimum period of 60 days from the closing date and

time of this RFQ.

4. Bidders must be registered on the National Treasury’s Central Suppliers Database.
5. The price(s) quoted must be firm and inclusive of value-added tax (VAT) where applicable.
6. The price(s) must include all related expenses, i.e., transport, accommodation, etc. (where

applicable).

7. This quotation is subject to the Preferential Procurement Policy Framework Act and the

Preferential Procurement Regulations, 2022; the General Conditions of Contract (GCC) and if

applicable any other Special Conditions of Contract.

8. The applicable preference point system for this tender is the 80/20 preference point system,

Failure on the part of a tenderer to submit proof or documentation required in terms of this RFQ

to claim points for specific goals, will be interpreted to mean that preference points for specific

goals are not claimed by the bidder. Kindly refer to SBD 6.1 form for additional information.

9. Suppliers must complete the attached SBD 4 – Bidders disclosure, failure to complete these

documents may result in the quotation being disqualified.

10. Quotations must be in accordance and comply with the terms of reference/specifications provided,

unless otherwise stipulated.

11. The official merSETA quotation form must be used to quote the offered price. Should the

allocated price page be insufficient, the tenderer may supplement the price page with an

additional pricing breakdown on the company letterhead.

12. Price Declaration must be completed, and should the total RFQ prices differ, the one indicated

on the price declaration shall be considered the correct price.

13. The successful supplier may be required to complete and sign and SLA or a written Contract

Form SBD 7.1 or SBD 7.2. (If applicable)

14. This document may contain confidential information that is the property of merSETA.
15. No part of the contents may be used, copied, disclosed or conveyed in whole or in part to any

party in any manner whatsoever other than for preparing a proposal in response to this RFQ,

without prior written permission from merSETA and the Bidder.

16. All Copyright and Intellectual Property herein vests with merSETA and its Bidder.
17. Responses to this RFQ must be submitted by email [email protected].
18. It is the responsibility of the bidder to ensure that its response reaches merSETA on or before the

closing date and time of the RFQ.

19. No services must be rendered or goods delivered before acceptance of the official merSETA

appointment letter or a Purchase Order form has been received.

20. The merSETA reserves the right to appoint more than one supplier/service provider and

or to award the quote as whole or in part.

21. A full copy of General Conditions of Contract (GCC) are available and may be accessed for

reference purposes on the National Treasury website by following the link below;

(https://www.treasury.gov.za/divisions/ocpo/sc/generalconditions/general%20conditions%20of%20con

tract.pdf)

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Undertaking by Bidder

1. I/We hereby quote to supply all or any of the supplies and/or to render all or any of the

services described in the attached documents to merSETA on the terms and conditions. In

accordance with the specifications stipulated in the quotation documents (and which shall be

taken as part of and be incorporated into this quote) at the prices and on the terms regarding

time for delivery and/or execution inserted therein.

2. I/we agree that:

(a) the offer herein shall remain binding upon me and open for acceptance by merSETA

during the validity period indicated and calculated from the closing time of the quote;

(b) this quote and its acceptance shall be subject to the Public Finance Management Act,

1999, the merSETA Supply Chain Management Policy and Procedures, the General

and Special Conditions of Contract as may be applicable, with which I/we am fully

acquainted;

(c) if I/we withdraw my quote within the period for which I/we have agreed that the quote

shall remain open for acceptance, or fail to fulfil the contract when called upon to do

so. The merSETA may, without prejudice to its other rights, agree to the withdrawal of

my quote or cancel the contract that may have been entered into between merSETA

and I/us. I/we will then pay to merSETA any additional expenses incurred for having

either to accept any less favourable quote or, if fresh quote have to be invited, the

additional expenditure incurred by the invitation of fresh quotes and by the subsequent

acceptance of any less favourable quotes.

(d) the merSETA shall reserve the right to recover such additional expenditure by set-off

against monies which may be due to me under this, or any other tender or contract or

against any guarantee or deposit that may have been furnished by me or on my behalf

for the due fulfilment of this or any other tender or contract. Pending the ascertainment

of the amount of such additional merSETA may sustain by reason of my default;

(e) if my quote is accepted, the acceptance may be communicated to me by electronic

mail, to the email address supplied in my quotation document;

(f) the law of the Republic of South Africa shall govern the contract created by the

acceptance of my quote and I choose domicilium citandi et executandi in the Republic

at (full physical address) :

3. I/we furthermore confirm that I/we have satisfied myself as to the correctness and validity of

my quote: that the price(s), rate(s) and preference quoted cover all of the work/item(s) and

my obligations under a resulting contract, and I accept that any mistakes regarding the

price(s) and calculations will be at my risk.

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4. I/we hereby accept full responsibility for the proper execution and fulfilment of all obligations

and conditions devolving on me under this agreement, as the Principal(s) liable for the due

fulfilment of this contract.

5. I/we agree that any action arising from this contract may in all respects be instituted against

me and I/we hereby undertake to satisfy fully any sentence or judgement which may be

pronounced against me as a result of such action.

6. I/we confirm that I/we have declared all and any interest that I or any persons related to my

business has with regard to this quote or any related quotations by completion of the Bidder’s

Disclosure Section.

7. I/we, the undersigned, who warrant that i AM duly authorised to do

So on behalf of the tenderer, certify that the information supplied

In terms of this document is correct and true, that the signatory to

This document is duly authorised and acknowledge that:

(1) The tenderer will furnish documentary proof regarding any tendering issue to the

satisfaction of the merSETA, if requested to do so.

(2) If the information supplied is found to be incorrect and/or false then merSETA, in

addition to any remedies it may have, may: -

a) Recover from the contractor all costs, losses or damages incurred or sustained by

merSETA as a result of the award of the contract, and/or

b) Cancel the contract and claim any damages which merSETA may suffer by having

to make less favourable arrangements after such cancellation.

Name of Representative Signature Date

(Duly Authorised)

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Authority to sign

Tender/RFQ NO: ___________ Description: ______________________________________

Indicate the business/entity type of the tenderer by ticking the appropriate box hereunder:

Close Joint Sole

Company Corporation Partnership Venture Proprietor

The tenderer must complete the fields set out below for the relevant category applicable to them, and attach

their Registration Certificates for Companies, Close Corporations and Partnerships, or Agreements

and Powers of Attorney for Joint Ventures, or ID documents to the support data provided at the end of

this form.

I/We, the undersigned, being the Board of Directors / Members /Partners in the business trading

as:

Business Name:

Registration No:

Hereby authorise/resolved that Mr/Ms______________________________, in his/her capacity as

_________________________, is authorised to make applications and or sign on behalf of the

Company / Close Corporation / Partnership / Trust /Joint Venture, all documents in connection

with the tender, any contract resulting from our bid and any other documents and correspondence

in connection with this bid and /or contract. Resolution by Board of Directors to be attached for

Company

Signature of Signatory:_____________________________ Date: _____________

Sole Proprietor: I, _________________________hereby confirm that I am the sole owner of the

business trading as: _____________________Signature

CC Member/s, Partners, JV Partner Signatures:

Name Signature Date

NB: Failure to complete, sign and date the resolution as outlined above will negatively impact and

delay contract signing. Bidders may attach a signed company resolution on a company letterhead

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SBD 4 - Bidder’s Disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line

with the principles of transparency, accountability, impartiality, and ethics as enshrined in the

Constitution of the Republic of South Africa and further expressed in various pieces of legislation,

it is required for the bidder to make this declaration in respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted

Suppliers, that person will automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person

having a controlling interest1 in the enterprise, employed by the state YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state

employee numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or

any person having a controlling interest in the enterprise, in table below.

Full Name Identity Number Name of State institution

2.2 Do you, or any person connected with the bidder, have a relationship with any person who is

employed by the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any

person having a controlling interest in the enterprise have any interest in any other related

enterprise whether or not they are bidding for this contract? YES/NO

2.3.1 If so, furnish particulars:

1 the power, by one person or a group of persons holding the majority of the equity

of an enterprise, alternatively, the person/s having the deciding vote or power to

influence or to direct the course and decisions of the enterprise.

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8. Pricing Schedule
9. SBD 7.1 Contract Form - Purchase of Goods/Works

allocated price page be insufficient, the tenderer may supplement the price page with an

additional pricing breakdown on the company letterhead.

shareholders, or members.

7.6 In addition to the references submitted, merSETA reserves the right to consider its own past

experience with any bidder that has supplied similar goods/ rendered similar services to merSETA

within the preceding five (5) years.

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Pricing Schedule: Firm Prices [Option 1]

Note 1:

a) Only firm prices will be accepted. Non-Firm prices (including prices subject to rates of

exchange variations) will not be considered

b) In cases where different delivery points influence the pricing, a separate pricing schedule

must be submitted for each delivery point

company representative Date:

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Pricing Schedule– Firm Prices [Option 2]

Note:

a) Only firm prices will be accepted. Non-Firm prices (including prices subject to rates of

exchange variations) will not be considered

b) In cases where different delivery points influence the pricing, a separate pricing schedule

must be submitted for each delivery point

Bill of quantities - price table (amend or delete if not applicable)

authorised representative DATE:

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Pricing Schedule– Firm Prices [Option 3]

Note:

a) Only firm prices will be accepted. Non-Firm prices (including prices subject to rates of

exchange variations) will not be considered

b) In cases where different delivery points influence the pricing, a separate pricing schedule

must be submitted for each delivery point

agreement:

(i) Bidding documents, viz

• Invitation to bid;
• Proof of tax compliance status;
• Pricing schedule(s);
• Specification(s) or Terms of Reference;
• Preference claim form for Preferential Procurement in terms of the Preferential

Procurement Regulations;

• Bidder’s Disclosure form;
• Special Conditions of Contract;

(ii) General Conditions of Contract; and

(iii) Other (specify)

3. I confirm that I have satisfied myself as to the correctness and validity of my bid; that the price(s)

and rate(s) quoted cover all the goods and/or works specified in the bidding documents; that the

price(s) and rate(s) cover all my obligations and I accept that any mistakes regarding price(s) and

rate(s) and calculations will be at my own risk.

Payment Terms: Payment Terms

5.1 The merSETA undertakes to pay valid invoices in full within 30 (thirty) days from statement date

for work done to its satisfaction upon presentation of a substantiated claim. The merSETA shall

not pay for any unproductive or duplicated time spent by the service provider on any assignment

because of staff changes, inefficiencies or rework.

tax compliance status

CSD Number)

Central Supplier Database registration number

appointment letter or a Purchase Order form has been received

d) SBD 4 – Bidders disclosure

e) SBD 6.1. Preference Points Claim form

Preference as defined in SBD 6.1

CIPC Certificate or ID or CSD

and C qualification extensions.

d) Central Supplier Database registration number

Regulations and reflect accordingly on CSD. It is therefore a condition of this RFQ that the tax

4. Bidders must be registered on the National Treasury’s Central Suppliers Database.

goals are not claimed by the bidder. Kindly refer to SBD 6.1 form for additional information.

9. Suppliers must complete the attached SBD 4 – Bidders disclosure, failure to complete these

appointment letter or a Purchase Order form has been received.

Points Allocation: 3 points

B-BBEE Details: the next stage of evaluation of the bids will be in respect of

price and preferential points only.

b) In compliance with the Preferential Procurement Regulations 2022, the 80/20 preference

point system is applicable: points for this bid shall be awarded for Price (80) and 20)

Preference as defined in SBD 6.1

c) Preferential goals and applicable points for this RFQ in terms of Preferential Procurement

Regulations 2022, are indicated in the table below:

Specific goal Points Example of Submission Tick if Indicate document that

provided has been submitted

Black People Ownership – 6 Valid B-BBEE certificate/Affidavit

51% or more or CIPC B-BBEE Certificate, or

CIPC Certificate or ID or CSD

Black Women Ownership – 4 Valid B-BBEE certificate/Affidavit

30% or More or CIPC B-BBEE Certificate, or

CIPC Certificate or ID or CSD

Black Youth Ownership – 4 Valid B-BBEE certificate/Affidavit

30% or More or CIPC B-BBEE Certificate, or

CIPC Certificate or ID or CSD

White Women Ownership – 2 Valid B-BBEE certificate/Affidavit

30% or More or CIPC B-BBEE Certificate, or

CIPC Certificate or ID or CSD

People with Disability (PwD) 4 Valid B-BBEE certificate/Affidavit or

Ownership CIPC B-BBEE Certificate, or CIPC

Certificate or ID or CSD

Total Points allocated 20

d) Failure on the part of a bidder to submit proof or documentation required in terms of this

RFQ to claim points for specific goals, will be interpreted to mean that preference points for

specific goals are not claimed by the bidder.

e) The merSETA reserves the right to require a bidder, either before a bid is adjudicated or at

any time subsequently, to substantiate any claim in regard to preferences, in any manner

required by merSETA.

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f) merSETA reserves the right to conduct negotiations with the qualif

terms of section 59 of the Competition Act No and or may be reported to the National

Prosecuting Authority (NPA) for criminal investigation and or may be restricted from conducting

business with the public sector for a period not exceeding ten (10) years in terms of the Prevention

and Combating of Corrupt Activities Act No or any other applicable legislation.

I certify that the information furnished in paragraphs 1, 2 and 3 above is correct.

(a) the offer herein shall remain binding upon me and open for acceptance by merSETA

during the validity period indicated and calculated from the closing time of the quote;

(b) this quote and its acceptance shall be subject to the Public Finance Management Act,

1999, the merSETA Supply Chain Management Policy and Procedures, the General

and Special Conditions of Contract as may be applicable, with which I/we am fully

acquainted;

(c) if I/we withdraw my quote within the period for which I/we have agreed that the quote

shall remain open for acceptance, or fail to fulfil the contract when called upon to do

so. The merSETA may, without prejudice to its other rights, agree to the withdrawal of

my quote or cancel the contract that may have been entered into between merSETA

and I/us. I/we will then pay to merSETA any additional expenses incurred for having

either to accept any less favourable quote or, if fresh quote have to be invited, the

additional expenditure incurred by the invitation of fresh quotes and by the subsequent

acceptance of any less favourable quotes.

(d) the merSETA shall reserve the right to recover such additional expenditure by set-off

against monies which may be due to me under this, or any other tender or contract or

against any guarantee or deposit that may have been furnished by me or on my behalf

for the due fulfilment of this or any other tender or contract. Pending the ascertainment

of the amount of such additional merSETA may sustain by reason of my default;

(e) if my quote is accepted, the acceptance may be communicated to me by electronic

mail, to the email address supplied in my quotation document;

(f) the law of the Republic of South Africa shall govern the contract created by the

acceptance of my quote and I choose domicilium citandi et executandi in the Republic

at (full physical address) :

4.3. Name of company/firm ____________________________________________

4.4. Company registration number: .....................................................................

Type of company/ firm [tick applicable box]

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

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4.5. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that

the points claimed, based on the specific goals as advised in the tender, qualifies the company/

firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to

the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any

other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of

that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a

result of having to make less favourable arrangements due to such

cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors,

or only the shareholders and directors who acted on a fraudulent basis,

be restricted from obtaining business from any organ of state for a period

not exceeding 10 years, after the audi alteram partem (hear the other side)

rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

Tenderer’s signature _______________________________________________

Surname and name: ______________________________________________

Date: ______________________________________________

Address: ______________________________________________

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Scope of Work: Facilitation of the MANCO and AA Strategic Planning