Supply and delivery of wheel abrasives – metrorail gauteng RFQ (once off)

Closing date: 22 October 2026 at 10:00 (CAT).

Issue date: 13 October 2026.

No compulsory briefing or site visit is scheduled (briefing certificate marked N/A).

No compulsory briefing or site visit is scheduled; the certificate of attendance is marked N/A.

Enquiries:

• Contact: Gloria Mokgobi
• Telephone: 011 013 0343
• Email: [email protected]
• Email: [email protected]

Complaints:

• Email: [email protected]

Submission address:

Ground Floor, Shosholoza Meyl Junction

Cnr Leyds and Simmonds Street

Braamfontein

Submission method: hand delivery only. No email or fax submissions accepted.

Submission address: Ground Floor, Shosholoza Meyl Junction, Cnr Leyds and Simmonds Street, Braamfontein.

Closing time: 22 October 2026 at 10:00 (CAT). Late bids will not be accepted.

Bids must be submitted on official forms provided, not re-typed.

Quotations must be sealed in an envelope.

Responses must not include documents or references relating to any other quotation.

Changes to quotations after closing will not be considered.

Returnable documents (mandatory, Stage 1A — omission causes automatic disqualification):

• Completed Pricing and Delivery Schedule Form (Section 4).
• Completed BOQ / Pricing Schedule (Section 10).

Other mandatory documents (Stage 1B — may be requested within 3 working days; failure to provide leads to disqualification):

• Signed and completed RFQ document and all SBD forms.
• Letter of Good Standing: COIDA.
• Valid SARS PIN.
• Completion of all RFP documentation, including all declarations.
• Joint Venture, Consortium or Subcontract Agreement signed by all parties, indicating the leading bidder (if applicable).
• CSD supplier registration number.

Disqualification risks:

• Attempting to canvass any SCM officer or PRASA employee between closing and award.
• Submitting late or to the wrong venue.
• Incomplete bids.
• Failure to provide any mandatory returnable document.

Evaluation stages:

• Stage 1: Compliance (1A Mandatory, 1B Other Mandatory). Only bidders passing Stage 1A proceed.
• Stage 2: Technical / Functionality — minimum threshold 60%. Bidders scoring below 60% are excluded from further evaluation.
• Stage 3: Price (80 points) and Specific Goals (20 points), total 100 points.

Technical / Functionality scoring (Organizational Experience, weight 100):

• 0 similar projects or non-submission/incomplete submission = 0 points
• 1 similar project = 20 points
• 2 similar projects = 40 points
• 3 similar projects = 60 points
• 4 similar projects = 80 points
• 5 or more similar projects = 100 points

Price scoring uses the 80/20 preference point system formula: Ps = 80 (1 − (Pt − Pmin) / Pmin).

Specific goals (20 points total):

• Black Youth owned: 10 points — evidence: certified ID copies of owners/directors, or CIPC registration, or CSD report/registration number.
• Black Women owned: 10 points — evidence: certified ID copies of owners.

PRASA may apply objective criteria to award to a bidder other than the highest scorer, including negative track record, spreading awards, or avoiding concentration of awards.

PRASA may split the award among multiple suppliers.

If the preferred bidder fails to sign within 14 days, provide security, or meet conditions precedent, PRASA may appoint the next ranked bidder.

Supply and delivery of wheel abrasives (store items) for the Metrorail Gauteng Region, once off.

Items (per BOQ):

• Wheel, abrasive; type cut-off, bore 25.4 mm, wheel diameter 350 mm, abrasive material Cr manganese rail steel, overall thickness 4 mm; P/N: UNK PFERD; Type 1 MOS 5 457 RPM; CUMAR RA30-P5-BFH NORTON 23A24/4-P6B9NAIR-T82 SELCO 2NK-24/30QR3,4-B72, specification number PERMATOOL 355-G35-25/6000, 100EHT350-4A24SG Type — quantity 3000 each.
• Wheel, abrasive; shape RD, wheel diameter 150 mm; P/N: 3NZA20-P5-B328 CUMAR; snagging welded rail joints, 75 x 5/8 in BSW x 25 x 20, type 6, MOS 5350 RPM, specification number: NORTON 4977 5NZ 1624 SB29 — quantity 120 each.
• Wheel, abrasive; bore 25.4 mm, wheel diameter 250 mm, overall thickness 32 mm; P/N: 3NZA20-P5-B328 CUMAR, P/N: 5NZ 2021-SB29 NORTON; size: 150 x 13, type 5, MOS 3,600 RPM, used on STUMEC GEISMAR-MC2 track grinder — quantity 120 each.

Delivery period: to be stated in working days from date of order.

Organizational experience is scored in Stage 2 (Technical/Functionality). For each successfully completed similar project, provide: appointment letter or delivery note on company letterhead, project description, purchase order, client name and contact (email and office number), project start and end dates, extension of time where applicable, contract value inclusive of VAT, and a completion certificate signed by the client or a letter confirming successful completion. Scoring: 0 projects = 0 points, 1 = 20, 2 = 40, 3 = 60, 4 = 80, 5 or more = 100 points.

Pricing must be in South African Rand, inclusive of all applicable taxes, firm and fixed. Cost breakdown and price escalation basis/formula must be indicated. Pricing must follow the provided schedule format; deviation may render the bid non-responsive. Discounts are considered only at the final evaluation stage, unconditionally. If the highest scoring bidder's price is not market-related, PRASA may negotiate with successive bidders or cancel the RFQ. Delivery period to be stated in working days from date of order.

Pricing must be in South African Rand, inclusive of all applicable taxes.

Prices must be firm and fixed.

Cost breakdown must be indicated.

Price escalation basis and formula must be indicated.

Pricing must follow the provided schedule format; deviation may render the bid non-responsive.

Discounted prices are considered only at the final evaluation stage, on an unconditional basis.

If the highest scoring bidder's price is not market-related, PRASA may negotiate with successive bidders or cancel the RFQ.

Payment terms: PRASA pays within 30 days of receipt of a correct tax invoice.

No payment for containers or packing materials unless stated in the order.

No bid security, bond, or guarantee is specified in the document.

CSD registration: mandatory — business may not be awarded to a bidder not registered on the Central Supplier Database. Foreign suppliers with no local registered entity are exempt.

Tax compliance: bidders must provide a valid SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate. Where no TCS PIN is available, a CSD number must be provided. For consortia/JVs/subcontractors, each party must submit a separate TCS certificate/PIN/CSD number.

State employment: bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state, will not be considered.

COIDA: Letter of Good Standing required.

SBD 4 (Declaration of Interest): discloses whether any director/shareholder is employed by the state or connected to anyone at the procuring institution, and discloses PEP/PIP relationships. False declarations may lead to disqualification or contract termination.

SBD 6.1 (Preference Points Claim): claims specific goal points under the 80/20 system.

SBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.

Authority to sign: proof of authority (e.g., company resolution) must be submitted.

Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified.

PRASA General Conditions of Purchase apply. Conditions form the basis of the contract; no oral variations are permitted. Payment within 30 days of a correct tax invoice. Late delivery may incur penalties if stated in the order. Title and risk pass to PRASA upon acceptance. PRASA may reject non-conforming items and return them at the supplier's risk and expense. Warranty: items must be fit for purpose and free from defects for one year from acceptance (unless another period is stated). Supplier indemnifies PRASA against claims from negligence, IP infringement, or defective work. Subcontracting requires PRASA's prior approval; the successful bidder remains liable for performance. Contract governed by South African law, subject to the non-exclusive jurisdiction of South African courts.

Responses must not include references to other quotations. Communication with SCM officers or PRASA employees between closing and award may lead to disqualification. Complaints to [email protected] with specified information. Successful bidder must comply with all laws. Changes to quotations not considered after closing. Prices in Rand fixed. Quotation is an offer. PRASA reserves rights to modify RFQ, reject non-conforming quotations, reject late submissions. PRASA may cancel contract if information proved incorrect. PRASA may award to highest scoring bidder unless objective criteria justify otherwise. If preferred bidder fails to sign, award may go to next ranked. Proposed contractual terms subject to legal review. Bidders must register on CSD. Personal data protection. Validity period 90 working days. Awards published on e-tender portal.

Evaluation stages: Stage 1 Compliance (1A Mandatory, 1B Other Mandatory), Stage 2 Technical/Functional with 60% threshold, Stage 3 Price (80 points) and Specific Goals (20 points). Technical/functionality scoring based on number of similar projects completed: 0 projects = 0 points, 1 = 20, 2 = 40, 3 = 60, 4 = 80, 5+ = 100. Price scored using 80/20 preference point system formula. Specific goals: Black Youth owned (10 points), Black Women owned (10 points).