Supply and delivery of trophies for artscape schools art festival 2026

• Quotation deadline: 07 August 2026 at 12h00.
• Delivery of High School Drama Festival trophies: Tuesday, 18 August 2026.
• Delivery of Youth Classical Music Concert trophies: Friday, 28 August 2026.

• Technical enquiries: Tania Williams-Kaponda, Tel: 062 122 9300, Email: [email protected].
• Supply Chain Management enquiries: [email protected].
• Submit quotations to: [email protected].

• Submit quotation by email to [email protected] before the closing date and time (07 August 2026, 12h00).
• Complete and include the following forms: SBD4 (Declaration of Interest), SBD6.2 (Preference Points Claim Form), SBD8 (Declaration of Bidder's Past SCM Practices), and SBD9 (Certificate of Independent Bid Determination).
• Provide your CSD number and 36-digit security code.
• Include a valid B-BBEE certificate or sworn affidavit, and SARS tax clearance (SARS number and status pin).
• All prices must be firm and VAT inclusive.
• Supplier must be Cape Town based to handle returns or problems.
• Delivery to Stage Door, Artscape, 1 DF Malan Street, Foreshore, Cape Town 8001.
• Return documents in PDF format as advised.
• Failure to submit required documents may lead to disqualification.

goods or services _________________________________________________________, as described in this document.

Signature _______________________________ Date ____________________

Print name: ___________________________________________

On Behalf of the Supplier (duly authorised)

Company stamp

Note: It is advised that documents be returned in PDF.

• 80/20 preference point system applies (price 80 points, B-BBEE 20 points).
• Price scoring formula: Ps = 80 x [1 - (Pt - Pmin)/Pmin], where Pt is the quoted price and Pmin is the lowest responsive quotation.
• B-BBEE points awarded per status level: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0.
• Highest total points (price + B-BBEE) will be awarded the order.
• Bidders must be registered on CSD and meet all compliance requirements to be considered responsive.

High School Drama Festival Trophies (8 units):

• Perspex flame or drama-themed design on rectangular base.
• Engraved text on Perspex for each award category (e.g., Best Performance in a Lead Role, Best Supporting Role, Best Script, Best Ensemble, Best Technical Contribution, Best Director, Best Production, Adjudicators Special Award).
• Include 3 logos on base: Artscape, City of Cape Town, Suidoosterfees.
• Include 8 medals.

Youth Classical Music Concert Trophies (12 units):

• Black perspex treble clef trophy mounted on black mounting on marble base.
• Height: 16 cm without base, 19 cm with base; marble base 1.5 cm high.
• Engrave 'Youth Classical Concert 2026' on black mounting.
• Logos on front of marble base: Artscape, Cape Town Philharmonic, City of Cape Town.

applicable (incl VAT) (incl VAT)

*Insert more rows if needed.

*Brochures/Catalogues can be submitted with quotation.

*All prices must be firm and VAT Inclusive.

• Prices must be firm and VAT inclusive.
• Provide price per unit and total price in the supplier response table.
• Brochures/catalogues may be submitted with quotation.
• No specific financial capacity requirements stated beyond pricing.

• Must be registered on Central Supplier Database (CSD) and provide CSD number and 36-digit security code.
• Valid B-BBEE certificate or sworn affidavit (for EME/QSE).
• SARS tax clearance (SARS number and status pin).
• Complete and submit SBD4, SBD6.2, SBD8, and SBD9 forms.
• Must not be listed on National Treasury's database of prohibited suppliers or Register for Tender Defaulters.
• Must not have been convicted of fraud/corruption in past 5 years.
• Must not have had a contract terminated for non-performance in past 5 years.
• Must comply with Competition Act regarding independent bid determination.
• Supplier must be Cape Town based.

Sbd 6.1

Preference points claim form in terms of the preferential procurement regulations 2011

This preference form must form part of all bids invited. It contains general information and serves as a claim form for preference

points for Broad-Based Black Economic Empowerment (B-BBEE) Status Level of Contribution

Nb: before completing this form, bidders must study the general conditions, definitions and

Directives applicable in respect of b-bbee, as prescribed in the preferential procurement

Regulations, 2011.

1. General conditions

1.1 The following preference point systems are applicable to all bids:

• the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes included); and
• the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes included).

1.2 The value of this bid is estimated not to exceed R50 000 000 (all applicable taxes included) and therefore the 80/20

system shall be applicable.

1.3 Preference points for this bid shall be awarded for:

(a) Price; and

(b) B-BBEE Status Level of Contribution.

1.4 The maximum points for this bid are allocated as follows:

Points

Price 80

B-bbee status level of contribution 20

Total points for Price and B-BBEE must not exceed 100

1.5 Failure on the part of a bidder to submit proof of B-BBEE Status Level of contribution together with the bid, will be

interpreted to mean that preference points for B-BBEE status level of contribution are not claimed.

1.6 The purchaser reserves the right to require of a bidder, either before a bid is adjudicated or at any time subsequently, to

substantiate any claim in regard to preferences, in any manner required by the purchaser.

2. Definitions

2.2 “B-BBEE” means broad-based black economic empowerment as defined in section 1 of the Broad Based Black Economic

Empowerment Act;

2.3 “B-BBEE status level of contributor” means the B-BBEE status received by a measured entity based on its overall

performance using the relevant scorecard contained in the Codes of Good Practice on Black Economic Empowerment, issued in

terms of section 9(1) of the Broad-Based Black Economic Empowerment Act;

2.4 “bid” means a written offer in a prescribed or stipulated form in response to an invitation by an

organ of state for the provision of services, works or goods, through price quotations, advertised

competitive bidding processes or proposals;

2.5 “Broad-Based Black Economic Empowerment Act” means the Broad-Based Black Economic

Empowerment Act, 2003 (Act No. );

2.6 “EME” means any Exempted Micro Enterprise in terms of a code of good practice on black economic empowerment

issued in terms of section 9 (1) of the Broad Based Black Economic Empowerment Act;

2.7 “functionality” means the ability of a tender to provide goods or services in accordance with specifications as set out in

the tender documents.

2.8 “prices” includes all applicable taxes less all unconditional discounts;

2.9 “proof of BBBEE status of contribution” means:

2.9.1 BBBEE Status level certificate issued by an authorized body or person;

2.9.2 A Sworn affidavit as prescribed by the BBBEE Codes of Good Practice;

2.9.3 Any other requirement prescribed in terms of the BBBEE Act;

2.10 “QSE” means a qualifying small business enterprise in terms of a code of good practice on black economic empowerment

issued in terms of section 9 (1) of the Broad Based Black Economic Empowerment Act;

2.11 “rand value” means the total estimated value of a contract in Rand, calculated at the time of bid invitation, and includes

all applicable taxes;

3. Points awarded for price

3.1 The 80/20 preference point systems

A maximum of 80 points is allocated for price on the following basis:

80/20

 Pt − P min 

Ps = 80 1 − P min 

Where

Ps = Points scored for comparative price of bid under consideration

Pt = Comparative price of bid under consideration

Pmin = Comparative price of lowest acceptable bid

4 Points awarded for B-BBEE Status Level of Contribution

4.1 In terms of Regulation 6 (2) and 7 (2) of the Preferential Procurement Regulations, preference points must be awarded to

a bidder for attaining the B-BBEE status level of contribution in accordance with the table below:

B-BBEE Status Level of Number of points

Contributor (80/20 system)

1 20

2 18

3 14

4 12

5 8

6 6

7 4

8 2

Non-compliant contributor 0

5. Bid declaration

5.1 Bidders who claim points in respect of B-BBEE Status Level of Contribution must complete the following:

6. B-bbee status level of contribution claimed in terms of paragraphs 1.4

And 4.1

6.1 B-BBEE Status Level of Contribution: ............. = .........(maximum of 10 or 20 points)

(Points claimed in respect of paragraph 7.1 must be in accordance with the table reflected in paragraph 4.1 and must be

substantiated by relevant proof of B-BBEE status level of contribution.

7 sub-contracting

7.1 Will any portion of the contract be sub-contracted?

(Tick applicable box)

Yes NO

7.1.1 If yes, indicate:

(i) what percentage of the contract will be subcontracted? ..................................%

(ii) the name of the sub-contractor? ....................................................................

(iii) the B-BBEE status level of the sub-contractor?.................

(iv) whether the sub-contractor is an EME or QSE?

(Tick applicable box)

Yes NO

(v) Specify, by ticking the appropriate box, if subcontracting with an enterprise in term Preferential Procurement

Regulations, 2017:

Designated Group: An EME or QSE which is at last 51% owned by: EME QSE

Black people

Black people who are youth

Black people who are women

Black people with disabilities

Black people living in rural or underdevelopment areas or townships

Cooperative owned by black people

Black people who are military veterans

Or

Any EME

Any QSE

8 declaration with regard to company/firm

8.1 Name of company/firm ................................................................................................................................................. :

8.2 VAT registration number :

8.3 Company registration number ...............................................................................

:

8.4 Type of company/ firm

 Partnership/Joint Venture / Consortium

 One person business/sole propriety

 Close corporation

 Company

 (Pty) Limited

[Tick applicable box]

8.5 Describe principal business activities

.............. .................................................................................................................................................................................................................................

.................. .................................................................................................................................................................................................................................

................. .................................................................................................................................................................................................................................

8.6 Company classification

 Manufacturer

 Supplier

 Professional service provider

 Other service providers, e.g. transporter, etc.

[Tick applicable box]

8.7 Total number of years the company/firm has been in business? ..........................................

8.8 I/we, the undersigned, who is / are duly authorised to do so on behalf of the company/firm, certify that the points

claimed, based on the B-BBE status level of contribution of contributor indicated in paragraph 1.4 and 6.1 of

the foregoing certificate, qualifies the company/ firm for the preference(s) shown and I / we acknowledge that:

(i) The information furnished is true and correct;

(ii) The preference points claimed are in accordance with the General Conditions as indicated in

paragraph 1 of this form.

(iii) In the event of a contract being awarded as a result of points claimed as shown in paragraph 1.4 and

6.1, the contractor may be required to furnish documentary proof to the satisfaction of the purchaser

that the claims are correct;

(iv) If the B-BBEE status level of contribution has been claimed or obtained on a fraudulent basis or any

of the conditions of contract have not been fulfilled, the purchaser may, in addition to any other

remedy it may have –

(a) disqualify the person from the bidding process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s

conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to make

less favourable arrangements due to such cancellation;

(d) restrict the bidder or contractor, its shareholders and directors, or only the shareholders and

directors who acted on a fraudulent basis, from obtaining business from any organ of state

for a period not exceeding 10 years, after the audi alteram partem (hear the other side) rule

has been applied; and

(e) forward the matter for criminal prosecution

Witnesses:

1. .............................................

..........................................

Signature(s) of bidder(s)

4. .............................................

Date:......................................

Address:................................

........................................

• Supply and delivery of 12 (Twelve) trophies for Youth Classical Concert
• Black perspex Treble clef trophy mounted on black mounting on marble base
• Size: 16 cm high (without base)
• 19 cm high with base
• Marble base: 1.5 cm high
• The information to be engraved on the black mounting: Youth Classical Concert

2026

• The following logos to appear on the front of the marble base: Artscape logo,

I, the undersigned (name).................................................................................

CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 2 and 3 ABOVE IS CORRECT.

I accept that the state may reject the bid or act against me in terms of paragraph 23 of the general

8.1 Name of company/firm ................................................................................................................................................. :

8.2 VAT registration number :

8.3 Company registration number ...............................................................................

:

8.4 Type of company/ firm

 Partnership/Joint Venture / Consortium

 One person business/sole propriety

 Close corporation

 Company

 (Pty) Limited

[Tick applicable box]

8.5 Describe principal business activities

.............. .................................................................................................................................................................................................................................

.................. .................................................................................................................................................................................................................................

................. .................................................................................................................................................................................................................................

8.6 Company classification

 Manufacturer

 Supplier

 Professional service provider

 Other service providers, e.g. transporter, etc.

[Tick applicable box]

8.7 Total number of years the company/firm has been in business? ..........................................

8.8 I/we, the undersigned, who is / are duly authorised to do so on behalf of the company/firm, certify that the points

claimed, based on the B-BBE status level of contribution of contributor indicated in paragraph 1.4 and 6.1 of

the foregoing certificate, qualifies the company/ firm for the preference(s) shown and I / we acknowledge that:

(i) The information furnished is true and correct;

(ii) The preference points claimed are in accordance with the General Conditions as indicated in

paragraph 1 of this form.

(iii) In the event of a contract being awarded as a result of points claimed as shown in paragraph 1.4 and

6.1, the contractor may be required to furnish documentary proof to the satisfaction of the purchaser

that the claims are correct;

(iv) If the B-BBEE status level of contribution has been claimed or obtained on a fraudulent basis or any

of the conditions of contract have not been fulfilled, the purchaser may, in addition to any other

remedy it may have –

(a) disqualify the person from the bidding process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s

conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to make

less favourable arrangements due to such cancellation;

(d) restrict the bidder or contractor, its shareholders and directors, or only the shareholders and

directors who acted on a fraudulent basis, from obtaining business from any organ of state

for a period not exceeding 10 years, after the audi alteram partem (hear the other side) rule

has been applied; and

(e) forward the matter for criminal prosecution

• The supplier must be Cape Town based in the event of any returns or problems.
• Delivery to Stage Door at Artscape, 1 DF Malan Street, Foreshore, Cape Town 8001

Date Goods or Service required: See above

Delivered to : Artscape,

DF Malan Street, Foreshore, Cape Town

M

Insert CSD 36 digit security code:_________________________________________________________________________________________________

• BBBEE Certificate/ Sworn Affidavit

• SARS No and SARS status Pin

• Sbd4, sbd6.2, Sbd8 & sbd 9

As a service provider you are deemed to have read and accepted the Government Procurement: General Conditions of

Contract (GCC) of July 2010, (http://www.treasury.gov.za)

 Pt − P min 

Ps = 80 1 − P min 

Where

Ps = Points scored for comparative price of bid under consideration

Pt = Comparative price of bid under consideration

Pmin = Comparative price of lowest acceptable bid

4 Points awarded for B-BBEE Status Level of Contribution

4.1 In terms of Regulation 6 (2) and 7 (2) of the Preferential Procurement Regulations, preference points must be awarded to

a bidder for attaining the B-BBEE status level of contribution in accordance with the table below:

B-BBEE Status Level of Number of points

Contributor (80/20 system)

1 20

2 18

3 14

4 12

5 8

6 6

7 4

8 2

Non-compliant contributor 0

5. Bid declaration

5.1 Bidders who claim points in respect of B-BBEE Status Level of Contribution must complete the following:

6. B-bbee status level of contribution claimed in terms of paragraphs 1.4

And 4.1

6.1 B-BBEE Status Level of Contribution: ............. = .........(maximum of 10 or 20 points)

(Points claimed in respect of paragraph 7.1 must be in accordance with the table reflected in paragraph 4.1 and must be

substantiated by relevant proof of B-BBEE status level of contribution.

7 sub-contracting

7.1 Will any portion of the contract be sub-contracted?

(Tick applicable box)

Yes NO

7.1.1 If yes, indicate:

(i) what percentage of the contract will be subcontracted? ..................................%

(ii) the name of the sub-contractor? ....................................................................

(iii) the B-BBEE status level of the sub-contractor?.................

(iv) whether the sub-contractor is an EME or QSE?

(Tick applicable box)

Yes NO

(v) Specify, by ticking the appropriate box, if subcontracting with an enterprise in term Preferential Procurement

Regulations, 2017:

Designated Group: An EME or QSE which is at last 51% owned by: EME QSE

Black people

Black people who are youth

Black people who are women

Black people with disabilities

Black people living in rural or underdevelopment areas or townships

Cooperative owned by black people

Black people who are military veterans

Or

Any EME

Any QSE

8 declaration with regard to company/firm

8.1 Name of company/firm ................................................................................................................................................. :

8.2 VAT registration number :

8.3 Company registration number ...............................................................................

:

8.4 Type of company/ firm

 Partnership/Joint Venture / Consortium

 One person business/sole propriety

 Close corporation

 Company

 (Pty) Limited

[Tick applicable box]

8.5 Describe principal business activities

.............. .................................................................................................................................................................................................................................

.................. .................................................................................................................................................................................................................................

................. .................................................................................................................................................................................................................................

8.6 Company classification

 Manufacturer

 Supplier

 Professional service provider

 Other service providers, e.g. transporter, etc.

[Tick applicable box]

8.7 Total number of years the company/firm has been in business? ..........................................

8.8 I/we, the undersigned, who is / are duly authorised to do so on behalf of the company/firm, certify that the points

claimed, based on the B-BBE status level of contribution of contributor indicated in paragraph 1.4 and 6.1 of

the foregoing certificate, qualifies the company/ firm for the preference(s) shown and I / we acknowledge that:

(i) The information furnished is true and correct;

(ii) The preference points claimed are in accordance with the General Conditions as indicated in

paragraph 1 of this form.

(iii) In the event of a contract being awarded as a result of points claimed as shown in paragraph 1.4 and

6.1, the contractor may be required to furnish documentary proof to the satisfaction of the purchaser

that the claims are correct;

(iv) If the B-BBEE status level of contribution has been claimed or obtained on a fraudulent basis or any

of the conditions of contract have not been fulfilled, the purchaser may, in addition to any other

remedy it may have –

(a) disqualify the person from the bidding process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s

conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to make

less favourable arrangements due to such cancellation;

(d) restrict the bidder or contractor, its shareholders and directors, or only the shareholders and

directors who acted on a fraudulent basis, from obtaining business from any organ of state

for a period not exceeding 10 years, after the audi alteram partem (hear the other side) rule

has been applied; and

(e) forward the matter for criminal prosecution

Witnesses:

1. .............................................

..........................................

Signature(s) of bidder(s)

4. .............................................

Date:......................................

Address:................................

........................................

Sbd 8

Declaration of bidder’s past supply chain management practices

1 This Standard Bidding Document must form part of all bids invited.

2 It serves as a declaration to be used by institutions in ensuring that when goods and services are being procured, all

reasonable steps are taken to combat the abuse of the supply chain management system.

3 The bid of any bidder may be disregarded if that bidder, or any of its directors have-

a. abused the institution’s supply chain management system;

b. committed fraud or any other improper conduct in relation to such system; or

c. failed to perform on any previous contract.

4 In order to give effect to the above, the following questionnaire must be completed and submitted with the

bid.

Item Question Yes No

4.1 Is the bidder or any of its directors listed on the National Treasury’s database as Yes No

companies or persons prohibited from doing business with the public sector?

(Companies or persons who are listed on this database were informed in writing

of this restriction by the National Treasury after the audi alteram partem rule was

applied).

4.1.1 If so, furnish particulars:

4.2 Is the bidder or any of its directors listed on the Register for Tender Defaulters in terms of Yes No

section 29 of the Prevention and Combating of Corrupt Activities Act (No )?

this Register enter the National Treasury’s website, www.treasury.gov.za, click on the

icon “Register for Tender Defaulters” or submit your written request for a hard copy

of the Register to facsimile number (012) 3265445.

4.2.1 If so, furnish particulars:

4.3 Was the bidder or any of its directors convicted by a court of law (including a court Yes No

outside of the Republic of South Africa) for fraud or corruption during the past five years?

4.3.1 If so, furnish particulars:

4.4 Was any contract between the bidder and any organ of state terminated during the past Yes No

five years on account of failure to perform on or comply with the contract?

4.4.1 If so, furnish particulars:

Certification

I, the undersigned (full name).........................................................

Certify that the information furnished on this declaration form is true and correct.

I accept that, in addition to cancellation of a contract, action may be taken against me should this

Declaration prove to be false.

................................................ ................................

Signature Date

.............................................. ................................

Position Name of Bidder

Sdb9

Certificate of independent bid determination

1 This Standard Bidding Document (SBD) must form part of all bids1 invited.

2 Section 4 (1) (b) (iii) of the Competition Act No. , as amended, prohibits an agreement between, or

concerted practice by, firms, or a decision by an association of firms, if it is between parties in a horizontal

relationship and if it involves collusive bidding (or bid rigging).2 Collusive bidding is a pe se prohibition meaning

that it cannot be justified under any grounds.

3 Treasury Regulation 16A9 prescribes that accounting officers and accounting authorities must take all reasonable

steps to prevent abuse of the supply chain management system and authorizes accounting officers and

accounting authorities to:

a. disregard the bid of any bidder if that bidder, or any of its directors have abused the institution’s supply

chain management system and or committed fraud or any other improper conduct in relation to such system.

b. cancel a contract awarded to a supplier of goods and services if the supplier committed any

corrupt or fraudulent act during the bidding process or the execution of that contract.

4 This SBD serves as a certificate of declaration that would be used by institutions to ensure that, when bids are

considered, reasonable steps are taken to prevent any form of bid-rigging.

5 In order to give effect to the above, the attached Certificate of Bid Determination (SBD 9) must be completed

and submitted with the bid:

1 Includes price quotations, advertised competitive bids, limited bids and

proposals.

2 Bid rigging (or collusive bidding) occurs when businesses, that would otherwise be expected to compete, secretly conspire

to raise prices or lower the quality of goods and / or services for purchasers who wish to acquire goods and /

or services through a bidding process. Bid rigging is, therefore, an agreement between competitors not to compete

Certificate of independent bid determination

I, the undersigned, in submitting the accompanying bid:

(Bid Number and Description)

in response to the invitation for the bid made by:

(Name of Institution)

do hereby make the following statements that I certify to be true and complete in every respect:

I certify, on behalf of: that:

(Name of Bidder)

1. I have read and I understand the contents of this Certificate;

2. I understand that the accompanying bid will be disqualified if this Certificate is found not to be true and

complete in every respect;

3. I am authorized by the bidder to sign this Certificate, and to submit the accompanying bid, on behalf of

the bidder;

4. Each person whose signature appears on the accompanying bid has been authorized by the bidder to

determine the terms of, and to sign the bid, on behalf of the bidder;

5. For the purposes of this Certificate and the accompanying bid, I understand that the word

“competitor” shall include any individual or organization, other than the bidder, whether or not affiliated with

the bidder, who:

(a) has been requested to submit a bid in response to this bid invitation;

(b) could potentially submit a bid in response to this bid invitation, based on their

qualifications, abilities or experience; and

(c) provides the same goods and services as the bidder and/or is in the same line of business

as the bidder

6. The bidder has arrived at the accompanying bid independently from, and without consultation, communication,

agreement or arrangement with any competitor. However communication between partners in a joint

venture or consortium3 will not be construed

as collusive bidding.

7. In particular, without limiting the generality of paragraphs 6 above, there has been no consultation,

communication, agreement or arrangement with any competitor regarding:

(a) prices;

(b) geographical area where product or service will be rendered (market

allocation)

(c) methods, factors or formulas used to calculate prices;

(d) the intention or decision to submit or not to submit, a bid;

(e) the submission of a bid which does not meet the specifications and

conditions of the bid; or

(f) bidding with the intention not to win the bid.

8. In addition, there have been no consultations, communications, agreements or arrangements with any

competitor regarding the quality, quantity, specifications and conditions or delivery particulars of the

products or services to which this bid invitation relates.

9. The terms of the accompanying bid have not been, and will not be, disclosed by the bidder, directly

or indirectly, to any competitor, prior to the date and time of the official bid opening or of the awarding

of the contract.

3 Joint venture or Consortium means an association of persons for the purpose of combining their expertise,

property, capital, efforts, skill and knowledge in an activity for the execution of a contract.

10. I am aware that, in addition and without prejudice to any other remedy provided to combat any

restrictive practices related to bids and contracts, bids that are suspicious will be reported to the

Competition Commission for investigation and possible imposition of administrative penalties in terms of

section 59 of the Competition Act No and or may be reported to the National Prosecuting Authority

(NPA) for criminal investigation and or may be restricted from conducting business with the public sector

for a period not exceeding ten (10) years in terms of the Prevention and Combating of Corrupt Activities

Act No or any other applicable legislation.

......................................................... ....................................... Signature

Date

.......................................................... ....................................... Position

Name of Bidder