Five-year standby generator and secondary power supply maintenance at george airport

Maintenance of secondary power supply units — generators, alternators, control panels and circuit-breaker switching — at George Airport for a period of five years. The contract is Contract Volume 2, based on the NEC3 Term Service Contract (April 2013).

Closing: 22 October 2026

Service Manager

• Name: Marclen Stallenberg
• Email: [email protected]
• Telephone: +27 44 876 9310

Employer

• Airports Company South Africa SOC Limited
• George Airport
• Old Mossel Bay Road
• George, 6530
• Telephone: +27 44 876 9310
• Registration: 1993/004149/30; VAT: 4930138393

Offer and pricing

• Submit the signed Form of Offer and Acceptance (C1.1); the signatory must be duly authorised to bind the bidder.
• Complete the Activity Schedule (C2.2) with VAT-exclusive prices and enter the tendered total of the Prices (excluding VAT) in the Contract Data (C1.2b).
• The bidder is responsible for an accurate, complete Activity Schedule aligned to its proposal; only items listed in the schedule may be billed.

Supporting documents

• Append CVs for the Contract Manager, Technician and Technician Assistant to the resource proposal.
• Provide proof of the required aviation liability insurance before work starts and annually thereafter.
• Present a compliant B-BBEE certificate and a tax clearance certificate annually.

Formatting

• No alterations to the original tender text are permitted; altered wording is disregarded and the original applies.

Scope

• Maintenance of secondary power supply units — generators, alternators, control panels and circuit-breaker switching — at George Airport.
• Contract period: 60 months (5 years) from the starting date.
• Site: George Airport, Old Mossel Bay Road, George, 6530.

Planned maintenance

• Monthly and annual preventative maintenance of standby generators.
• Monthly and annual preventative maintenance of the mobile generator.
• Monthly and annual preventative maintenance of the lighting plant.
• Annual preventative maintenance of switch gear.
• Provision for monthly and annual preventative maintenance of a 300KVA generator to be installed at the terminal building (make and model not yet known).

Reactive and after-hours

• After-hours callout service; the callout rate covers travelling and the first hour on site.
• After-hours rates apply outside normal working hours (07:00–17:00).

Standards and reporting

• Secondary power supply systems must meet ASME B20.1-2021 where applicable.
• A tools and equipment list must be submitted at contract start and verified by ACSA monthly before payment.
• Time on site must be evidenced by a job card signed by both parties, recording date, start and stop times, activities performed and approval signatures.
• Service levels, key performance indicators and low-service damages are set out in the Service Level Agreement (Annexure B of C3).

Key personnel

• The contractor must name key persons: Contract Manager, Technician and Technician Assistant.
• CVs must be appended to the resource proposal and tender schedule, covering qualifications and experience.
• The contractor must notify the Service Manager and Employer within one week of the Contract Date of the key person authorised to bind the contractor.

Pricing basis

• NEC3 Option A priced contract with price list; the Activity Schedule (C2.2) is the pricing form.
• Prices are VAT-exclusive and must cover all risks, liabilities, profit, allowances, consumables and incidentals.
• Only items listed in the Activity Schedule may be billed; the bidder must submit an accurate, complete schedule.

Activity Schedule parts

• Part 1 — Preventative maintenance: monthly and annual maintenance of standby generators, mobile generator, lighting plant, switch gear, and a future 300KVA terminal generator; provisional sum R350 000 per year for specialised repairs and spares.
• Part 2 — Labour rates: normal hours, after-hours and Sunday/public holiday rates for Technician, Electrician, Artisan Fitter/Millwright, Technician/Artisan Assistant and Specialist Engineer/Fault Finding.
• Part 3 — After-hours callout: callout fee (first hour on site plus travel), technician and assistant normal and after-hours hours.
• Part 4 — Mark-up on third-party procured items/services: 10% (R0.00–R9,999.99), 7% (R10,000.00–R49,999.99), 5% (above R50,000.00).

Rules

• Payment is made only when an activity is complete.
• Day-work and provisional items are payable only on written instruction; unspent provisional sums are deducted.
• No alterations to the original text are permitted.
• The tendered total of the Prices (excluding VAT) is entered in the Contract Data (C1.2b).

Pricing

• NEC3 Option A: priced contract with price list; prices are VAT-exclusive.
• Bidders complete the Activity Schedule (C2.2); only items listed there may be billed.
• The tendered total of the Prices (excluding VAT) is entered in the Contract Data (C1.2b).
• Payment is made for an activity only once it is complete.

Provisional and mark-up

• Provisional sum: R350 000 per year for specialised activities, repairs and spares; only actuals are invoiced.
• Mark-up on third-party procured items/services: 10% on R0.00–R9,999.99; 7% on R10,000.00–R49,999.99; 5% above R50,000.00.
• Day-work quantities and rates are provisional and payable only on written instruction.

Payment terms

• Assessment interval: the 15th day of each successive month.
• Payment period: 30 days.
• Interest rate: Nedbank prime lending rate.
• Currency: South African Rand.

Insurance and liability

• Aviation liability insurance with an indemnity limit of not less than R300 000; proof of cover before work starts and annually thereafter.
• The Employer's liability to the Contractor for indirect or consequential loss is limited to R0.00.
• Direct fee percentage: 100%; subcontracted fee percentage: 0%.

Statutory and tax

• A compliant B-BBEE certificate and a tax clearance certificate must be presented annually; failure is a material breach and may result in cancellation of the contract.
• The contractor is an employer in its own right under the Occupational Health and Safety Act and must comply with the Act and the Construction Regulations.

Personnel and insurance

• CVs for the Contract Manager, Technician and Technician Assistant must be appended to the resource proposal.
• Proof of the required aviation liability insurance must be submitted before work starts and annually thereafter.

Contract conduct

• No cession, delegation or assignment without the Employer's written consent.
• Joint ventures and consortia are jointly and severally liable; the key person authorised to bind the contractor must be notified within one week of the Contract Date.
• Anti-bribery and anti-corruption undertakings apply; breach is grounds for termination.

Occupational health and safety

• The contractor is an employer in its own right under the Occupational Health and Safety Act and must comply with the Act and the Construction Regulations.
• All work, equipment, plant and materials must comply with the Act.

Risk register matters

• Access to site is subject to AVSEC procedures and policies.
• Risks include delay in supply of material or equipment, working on moving machinery, non-compliance with method statements and policies, and maintenance activities disrupting normal airport operations.
• Non-compliance with service standards for secondary power supply systems (ASME B20.1-2021) is a listed risk.
• The site HIRA outlines general hazards.

Contract framework

• Conditions: NEC3 Term Service Contract (April 2013), main Option A (priced contract with price list), dispute resolution Option W1, plus secondary options X17 (low service damages), X18 (limitation of liability), X19 (task order), X20 (key performance indicators) and Z (additional conditions).
• Order of precedence: Service Information (C3) first, then Contract Data and conditions of contract, then general conditions, then pricing data, then schedules and drawings.
• Law: Republic of South Africa. Language: English.

Key dates and periods

• Starting date: on signature of the contract by the Employer.
• Service period: 60 months from the starting date.
• Contractor's Plan: due within 14 calendar days of the Contract Date.
• Period for reply: 5 working days.
• Assessment interval: 15th day of each successive month; payment within 30 days.
• The contractor forecasts the final total of the Prices at intervals of no more than 4 weeks.

Termination

• The Employer may terminate the service, in whole or in part, on at least 30 days' written notice where generators or components are replaced, upgraded, retired or decommissioned.
• On such termination the contractor is paid amounts due to the effective date plus substantiated unavoidable costs; no loss of profit or consequential loss is recoverable.
• Business rescue proceedings are a termination trigger.

Other conditions

• No cession, delegation or assignment without written consent.
• Joint ventures are jointly and severally liable.
• Anti-bribery, confidentiality, step-in rights, liens, intellectual property and dispute-resolution provisions apply.
• Disputes: adjudication then arbitration in Johannesburg under the Rules for the Conduct of Arbitrations (2013, 7th Edition).