Panel of service providers for electromechanical equipment maintenance and control systems – hessequa municipality (3-Year framework)

Closing date: 06 November 2026 at 12:00. Clarification requests: must be submitted in writing to [email protected] no later than 10 calendar days before the closing date.

Technical enquiries:

• Contact: Mr Earl Swart
• Email: [email protected]
• Telephone: (028) 713 8000

SCM / document enquiries:

• Contact: Ms Leanne Windvogel
• Email: [email protected]
• Telephone: (028) 713 8087

Tender document collection:

• Contact: Ms L. Windvogel
• Address: Hessequa Municipality, Absa Building, Corner of Dickson and Church Streets, Riversdale, WC, 6670

Submission address:

Hessequa Municipality, Absa Building, Corner of Dickson and Church Streets, Riversdale (tender box)

Submission method: sealed envelope, deposited in the tender box at Hessequa Municipality, Absa Building, Corner of Dickson and Church Streets, Riversdale, by 12:00 on 06 November 2026. Envelope must be clearly marked: TENDER: HES-TECH 27/2627. Electronic submissions (email, fax) are not accepted. Late, incomplete or non-responsive tenders will be rejected. Proof of payment for the tender document (R200.00) must accompany the tender. Tenders remain valid for 90 calendar days from closing date. Returnable forms: all standard SBD/MBD forms and any other forms specified in the tender document must be completed and signed.

Evaluation stages: functionality first, then price and specific goals. Minimum functionality threshold: 70 out of 100 points. Bidders failing this threshold are not evaluated further. Preference point system: 80/20. Price: 80 points. Specific goals: 20 points, comprising 10 points for B-BBEE status level and 10 points for locality. Evaluation follows Method 2 of the CIDB Standard Conditions of Tender. Each Lot is evaluated and awarded separately.

Scope: appointment of a panel of service providers for maintenance, repair, refurbishment, supply, installation, testing and commissioning of electromechanical equipment and associated control systems in the Hessequa Municipal Area, for a period of three (3) years. This is a rates-based framework tender; appointment does not guarantee any minimum quantity, value or allocation of work. The framework comprises three Lots:

• Lot 1: Pumps, Motors and Mechanical Equipment – CIDB 2ME or higher.
• Lot 2: MCCs, Electrical Panels, Telemetry and Control Systems – CIDB 2EP or higher.
• Lot 3: Emergency Generators and Associated Control Systems – CIDB 2ME or higher.

Bidders may tender for one or more Lots, provided they meet the CIDB and other eligibility requirements for each Lot. The employer intends to appoint up to four (4) contractors under Lot 1, up to three (3) under Lot 2, and up to three (3) under Lot 3. Work under each Task Order must not exceed the tender-value limit of the contractor's CIDB grading designation.

Appointments to each Lot will be determined in accordance with the evaluation, ranking and panel-composition methodology stated in the Tender Data and applicable laws of South Africa. Functionality is evaluated per the criteria in the tender document and section 3.1.2.12 of the Hessequa Municipality Supply Chain Management Policy. A minimum functionality threshold of 70 out of 100 applies; bidders failing this are not evaluated further for price and specific goals.

Tender document fee: R200.00, non-refundable, payable by bank deposit to:

• Account holder: Hessequa Municipality
• Bank: First National Bank
• Account number: 5357 1024 174
• Branch: Riversdale
• Branch code: 200313
• Reference: HES-TECH 27/2627

Proof of payment must be submitted with the tender. No other financial requirements (bid security, guarantees, retention, payment terms) are stated.

CIDB grading: Lot 1 – 2ME or higher; Lot 2 – 2EP or higher; Lot 3 – 2ME or higher. Registration on the National Treasury Central Supplier Database (CSD) is required; if not registered at submission, registration must be completed before award. Successful bidders may also need to register on the Hessequa Municipality Accredited Supplier Database before appointment. B-BBEE: 10 points for B-BBEE status level of contribution (part of the 20 specific-goal points).

Only tenders from bidders who have formally obtained and paid for the tender documents through the municipality will be considered; proof of payment must be submitted with the tender. Tenders must be in sealed envelopes marked TENDER: HES-TECH 27/2627 and deposited in the tender box at the municipality offices by 12:00 on 06 November 2026. Electronic submissions are not accepted. Late, incomplete or non-responsive tenders will not be considered. The municipality reserves the right to withdraw or cancel the invitation, re-advertise, reject any tender, or award one or more Lots separately. It is not obliged to accept the lowest-priced tender.

Bidders must be registered on the National Treasury Central Supplier Database (CSD). If not registered at the time of submission, registration must be completed before any award. Where required, successful bidders must also be registered on the Hessequa Municipality Accredited Supplier Database before appointment. Tenders remain valid for 90 calendar days from the closing date.

Evaluation follows the Preferential Procurement Policy Framework Act, 2000 (Act 5 of 2000), the Preferential Procurement Regulations, 2022, the Municipal Supply Chain Management Regulations and the Hessequa Municipality Supply Chain Management Policy. The 80/20 preference-point system applies: 80 points for price, 20 points for specific goals (10 for B-BBEE status level, 10 for locality). Functionality is evaluated per the criteria in the tender document and section 3.1.2.12 of the SCM Policy, with a minimum threshold of 70 out of 100. Bidders failing the threshold are not evaluated further. Evaluation uses Method 2 of the CIDB Standard Conditions of Tender.