Vmware licence renewal for SENTECH – one year

1. Renewal of 96 Core VMware VCF Prescription License for a period of 1 Year. Please note that these are the contracts that we are up for renewal: 52997277 and 53032731. Product ID: 330001407

Returnable Documents: None specified. Bidders should ensure they understand what documents are required to be returned as part of their submission.

1. Renewal of 96 Core VMware VCF Prescription License for a period of 1 Year. Please note that these are the contracts that we are up for renewal: 52997277 and 53032731. Product ID: 330001407

No specific requirements found. However, bidders should ensure they comply with all relevant laws and regulations.

Personal information will be used internally for assessing current and future services required by Sentech. No further description of the service or scope is provided.

Returnable Documents: The document references a 'SENTECH SUPPLIER CONSENT FORM' that must be signed and submitted. This form requires the supplier's name, date, and signature of an authorised representative who warrants they are duly authorised. No other submission instructions, deadlines, or delivery methods are stated in the provided content.

A SENTECH SUPPLIER CONSENT FORM must be completed and signed. By signing, the supplier consents to Sentech processing personal information for evaluating the RFP submission, verifying information, and conducting background checks. The supplier acknowledges that Sentech may share personal information with third parties, including affiliates and service providers, some located outside South Africa. The supplier may withdraw consent in writing, but this may result in the RFP not being processed or removal from the supplier database. The form requires the supplier name, date, and signature of an authorised representative who warrants they are duly authorised.

The document indicates that personal information may be used internally for assessing current and future services required by Sentech. No technical specifications, scope, deliverables, or service levels are provided.

The supplier consent form requires consent for processing personal information for verification, background checks, and FICA obligations. No other compliance requirements (CSD, tax, B-BBEE, CIDB, etc.) are mentioned.

The project is to supply VMware licence renewal for a period of one year. The scope of work is referenced but not detailed in the extracted text.

Closing date: 12 August 2026 at 12h00. No briefing session is indicated. The validity period for offers is 90 days.

Contact person: Nomaswazi Mhlanga, Administrator. Telephone: 011 246 2600. Email: [email protected]. Quotations must be returned to this email address.

Quotations must be submitted via email to [email protected]. The closing date is 12 August 2026 at 12h00. Quotations must be on a company letterhead, fully completed, and signed in black ink. Bidders must be registered on the Sentech Supplier Database. Late submissions will not be accepted. The offer must include a completed Form of Offer and Acceptance, including the Schedule of Deviations if any. Confidentiality of the RFQ terms must be maintained.

The Form of Offer and Acceptance must be signed by an authorized representative, with name, capacity, and date. The bidder's name and address must be inserted. A witness signature is required. The acceptance part is signed by the Employer. The Schedule of Deviations, if any, must be attached.

Evaluation is conducted in three stages. Stage 1: Administrative Responsiveness – quotations are checked against the administrative criteria in section 1 of the RFQ Data. Stage 2: Mandatory Evaluation — bidders must comply with mandatory eligibility criteria, including providing an OEM partnership/accredited certificate or OEM letter. Non-compliance leads to disqualification. Stage 3: Price and Preference — the lowest priced bid scores highest. Preference points are allocated under the 80/20 system. Points for price are calculated using the formula Ps = 80

• (1 - (Pt - Pmin) / Pmin), where Pt is the bid price and Pmin is the lowest acceptable bid. Preference points (up to 20) are awarded for B-BBEE status: up to 8 points for race (51%+ black ownership), up to 10 points for gender (51%+ women ownership), and 2 points for disability (doctor's note required). The bidder with the highest total points is recommended for award, subject to Sentech's discretion. Sentech may appoint one or more suppliers, award in part, or cancel the bid entirely.

The scope of work is to supply VMware licence renewal for a period of one year. No further technical specifications are provided in the document.

The total price inclusive of VAT must be stated in words and figures on the Form of Offer and Acceptance. All prices must be in ZAR. If foreign currency is used, the exchange rate is fixed and the bidder bears currency risk. No price adjustments are allowed without written approval.

All prices must be quoted in South African Rands (ZAR). If foreign currency is used, the exchange rate must remain fixed for the contract term, and the bidder bears all currency fluctuation risk. The total price inclusive of VAT must be stated in words and figures on the Form of Offer and Acceptance. No price adjustments will be allowed without written approval from Sentech, supported by documentary evidence. Sentech reserves the right to negotiate market-related prices and discounts, and may cancel the bid if prices are not agreed upon.

Bidders must be registered on the Sentech Supplier Database. Tax compliance is the bidder's responsibility. A valid B-BBEE certificate is required to claim preference points. An OEM partnership or accredited certificate/OEM letter is mandatory for evaluation. The successful bidder must provide any required securities, bonds, guarantees, proof of insurance, and other documentation within two days of receiving the signed agreement. Failure to do so constitutes repudiation of the agreement.

Preference points are allocated under the 80/20 system. Points for race: 8 points for 51%+ black ownership, 3 points for 25.1-50%, 1 point for 5-25%, 0 below 5%. Points for gender (women): 10 points for 51%+ women ownership, 6 points for 25.1-50%, 2 points for 5-25%, 0 below 5%. Points for disability: 2 points with a doctor's note confirming disability. A valid B-BBEE certificate is required as evidence.

The successful bidder must contact the Employer's agent within two days of receiving the completed agreement to arrange delivery of any securities, bonds, guarantees, proof of insurance, and other required documentation. Failure to do so constitutes repudiation. The agreement comes into effect on the date the Service Provider receives a fully completed original copy, including the Schedule of Deviations. No amendments or deviations are valid unless included in the Schedule. The bidder must treat all tender information as confidential and not disclose it without written authorization.

Bidders must meet all administrative responsiveness criteria: be registered on the Sentech Supplier Database, submit on company letterhead, sign in black ink, and submit via email by the closing date. Tax compliance is the bidder's responsibility. An OEM partnership/accredited certificate or letter is mandatory.

Evaluation is a three-stage process: Stage 1 checks administrative responsiveness; Stage 2 checks mandatory criteria including OEM partnership/accreditation; Stage 3 evaluates price and preference points. Preference points are allocated under the 80/20 system based on B-BBEE ownership (race, gender, disability). The price formula is Ps = 80

• (1 - (Pt - Pmin) / Pmin). Sentech may award in whole or part, or cancel the bid. Bidders must include all supporting documentation.