Acquisition of a software as a service (saas) enterprise contract management system including support & maintenance for a contract duration of sixty (60) months.

• Buyer: Bongani Ndwandwe. Telephone: 011 682 0724. Email: [email protected] (submissions must be made to this address).
• Sourcing Manager: Ntikane Radebe. Telephone: 011 682 0208. Email: [email protected].
• Submission address: Rand Water Head Office, 522 Impala Road, Glenvista, 2058 (in the Bid Submissions Box at the Main Gate).

• Submit one (1) original bid document and returnables.
• A USB flash drive with PDF format of the bid document and returnables may be provided in addition.
• Submission address: Rand Water Head Office, 522 Impala Road, Glenvista, 2058 (in the Bid Submissions Box at the Main Gate).
• The bid submission must be sealed and endorsed with the bid number and description as on the front cover.
• Telephonic, telegraphic, telex, facsimile or emailed bids will not be accepted.
• Bid validity: 180 days after closing date; Rand Water reserves the right to extend.
• Disqualification risks: Failure to submit fully completed, signed returnables listed as disqualifiable (T2.1.1) by closing will lead to disqualification.
• Returnable documents required: Test for responsiveness/pre-qualifiers, Pricing Schedule/Bill of Quantities, Compulsory Enterprise Questionnaire, SBD 6.1, SBD 4, Resolution Letter for Main Contractor, B-BBEE certificate or sworn affidavit, 3-year financial statements, Declaration of Insurance.

Bidders must: (1) Pass responsiveness test with completed Form of Offer and Data Hosting Affidavit, (2) Score minimum 70 points on functionality evaluation, (3) Not appear on Register of Tender Defaulters or List of Restricted Suppliers, (4) Have no state-employed directors/trustees/shareholders, (5) Not have relationships with competing bidders, (6) Submit complete returnable documents by closing date, (7) Have SANAS-accredited B-BBEE certificate or sworn affidavit to claim preference points, (8) Not have exceeded R250 million rotation threshold if applicable, (9) Submit one original bid document plus returnables

• Scope: Acquisition of a Software as a Service (SaaS) Enterprise Contract Management System including support and maintenance for a contract duration of sixty (60) months.
• Deliverables: SaaS platform implementation, configuration, customization, integration with existing systems (ERP, Maximo, SharePoint), data migration, information security compliance.
• Key team requirements: Implementation team must include SaaS implementation consultant, Business Analyst (Contract Management focus), Legal and Compliance Technologist, System Integrator/API Developer, Data Migration Specialist, Information Security Specialist, Project Manager.
• Project Manager: Minimum 5 years experience in managing similar projects.
• Equipment: Bidder must detail server, storage, network, and virtualization capacity to host the software.
• Standards: Information security must comply with Rand Water cybersecurity policies and ISO 27001.
• Methodology: Bidder to provide proven methodology for support and maintenance; demonstration required.

• Pricing format: Submit Pricing Schedule / Bill of Quantities (BoQ).
• Financial capacity: Submit 3-year financial statements (audited, minimum assurance level of Independent Review) and current year management report (income statement, balance sheet, cash flow statement).
• Fluctuations: Complete requirements regarding fluctuations in cost of labour and materials (T2.2.6).
• Imported equipment: Provide FOB prices and importing charges if foreign exchange required (T2.2.7).
• Payment terms: Not specified in extracted text.
• Bonds/guarantees: Not specified in extracted text.

• Central Supplier Database (CSD): CSD number required.
• Tax compliance: Tax clearance status verified via SARS; tax reference number required.
• B-BBEE: Submit SANAS accredited B-BBEE certificate or sworn affidavit for QSE/EME or dtic B-BBEE certificate. Points awarded per status level; no disqualification for non-submission but zero points scored.
• Other registrations: Not specified.
• Local content: Not specified.
• Additional documents: SBD 4 (Bidder's Disclosure) and SBD 6.1 (Preference Points Claim Form) must be completed and signed.
• Declaration: Confirm no listing on Register of Tender Defaulters, no fraud convictions in past 5 years, no conflicts of interest.

• Detailed evaluation criteria as per T1.3, including functionality weights and rating scales.
• Preference point system: 80/20 applied, with price points calculated via formula Ps = 80*(1 - (Pt - Pmin)/Pmin) for procurement value below R50 million.
• B-BBEE scoring table provided for both 80/20 and 90/10 systems.
• Objective criteria include supplier rotation threshold of R250 million cumulative awards in a financial year.