Appointment of a suitable recruitment agency to recruit the chief executive officer (CEO)

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To be eligible, bidders must satisfy every mandatory administrative requirement (failure to provide any one item results in disqualification). After passing the administrative check, they must achieve a technical functionality score of at least 70% based on proven executive‑level recruitment experience, relevant reference letters, demonstrated understanding of the scope, and appropriate team composition. Only those meeting both thresholds proceed to the final price and B‑BBEE evaluation under the 80/20 preference point system.

The South African Council for Natural Scientific Professions (SACNASP) is the registration

and regulatory authority for natural science profession in South Africa. SACNASP was

established in terms of the Natural Scientific Professions Act (No. ), as amended

by the Science and Technology Amendment Act (Act No. ). The Council is mandated

as the Accounting Authority to implement the provisions of the NSP Act, under the oversight

of its Executive Authority, the Minister of Science, Technology and Innovation.

SACNASP is committed to achieving its strategic objectives and ensuring effective leadership

and sound corporate governance in line with applicable South African legislation and

recognised best practice standards.

In support of this commitment, SACNASP seeks to appoint a suitably qualified and

experienced executive search and recruitment agency to facilitate the recruitment and

selection process for the appointment of the Chief Executive Officer (CEO). To ensure a

transparent, fair, competitive, and efficient recruitment process, SACNASP intends to engage

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the services of a professional and reputable recruitment agency to assist in sourcing,

screening, assessing, and recommending suitably qualified candidates.

3. Objective

The purpose of this appointment is to procure the services of a competent recruitment agency

to support SACNASP in identifying, evaluating, and presenting a shortlist of high-calibre

candidates capable of providing strategic leadership, operational oversight, and executive

management, in accordance with the Natural Scientific Professions (Act No. ,

SACNASP’s recruitment policy, principles of fairness, transparency and competitiveness.

4. Scope of work and agency responsibilities

The scope of work and responsibilities of the appointed service provider shall be in accordance

with a service level agreement to be concluded and will include but not be limited to:

• Engage with the selection panel as appointed by the Council.
• Study SACNASP’s Recruitment Policy in conjunction with the job description and job

advertisement.

• Review and refine the job advertisement and job description and competency profile.
• Develop an appropriate recruitment strategy, including advertising through suitable local,

national job portals and digital platforms.

• Publication of the job advertisement on platforms subject to instructions from SACNASP.
• Conduct targeted searches and headhunting for qualified candidates.
• Ensure diversity, equity and inclusion principles as per the employment equity plan are

applied.

• The Executive Search Agency will receive all applications, screen them in terms of

suitability in line with the agreed selection criteria.

• Provide a list of qualified candidates (long and short list) and facilitate the shortlisting

process in consultation with the Selection Panel.

• Arrange and facilitate interviews, assessments and competency-based evaluations.
• Provide Selection Panel with interview questions or assessment tools if requested.
• Conduct reference checks on only shortlisted/preferred candidates.
• Assist in drafting an offer letter and negotiating terms of employment if requested.
• Provide regular progress reports on the recruitment status.
• Manage response handling for both successful and unsuccessful candidates.

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• Deliver a final report on the recruitment process, candidates considered and

recommendations.

• The selected service provider must adhere to all relevant South African laws and

regulations governing the recruitment processes and procedures.

5. Deliverables

In addition to the above scope of work and responsibilities listed under paragraph 4, the

service provider shall deliver the following:

• Approved job description and recruitment strategy.
• List of qualified candidates (long list and short list).
• Summary profiles of shortlisted candidates.
• Minimum of three professional reference checks for the preferred candidate.
• MIE checks, security clearance, credit checks, qualification checks.
• Final recruitment report with recommendations.

6. Timelines and milestones

The recruitment process is expected to be completed within two (2) months from the date

of signing of the Service Level Agreement unless extended by mutual agreement.

7. Reporting and accountability

The recruitment agency will report to the Council (or designated representative) and will

work closely with the Human Resources Department for logistical and administrative

coordination.

8. Confidentiality and non-disclosure

The selected service provider will be required to sign a confidentiality and non-disclosure

agreement to protect sensitive information related to the recruitment process. No

information will be shared with third parties without the written consent from SACNASP.

9. Requirements for rpf

9.1. Stage 1: mandatory requirements

Service providers who fail to meet the mandatory administrative requirements will be

disqualified and excluded from further evaluation. Only responses that comply fully with all the

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listed administrative requirements will proceed to the next stage of technical/functional

evaluation. Service Providers must submit the following documents:

• Proof of registration on the Central Supplier Database (CSD) held by the National

Treasury (with a valid, active CSD number).

• Proof of registration with the Department of Labour in terms of Section 24 of the Skills

Development Act (Certificate of registration of a private employment agency/temporary

employment service).

• Valid registration as a recruitment agency with a recognised professional body.

• Completed and signed Standard Bidding Documents (SBD forms):

• SBD 4 – Declaration of Interest

• SBD 6.1 – Preference Points Claim Form in terms of the Preferential

Procurement Regulations, 2017

• SBD 8 – Declaration of Bidder’s Past Supply Chain Management Practices

• SBD 9 – Certificate of Independent Bid Determination.

• Valid original SARS Tax Clearance Certificate or Tax Compliance Status (TCS) PIN.

• Valid B-BBEE Verification Document:

o An original or certified copy of a valid B-BBEE Certificate, or an original affidavit

signed and stamped by a Commissioner of Oaths in line with current B-BBEE

regulations.

• Quotations must reflect the cost breakdown for the recruitment including professional fees

and any disbursements. Prices quoted must be inclusive of VAT.

Only bidders that comply with ALL the criteria set on Phase 1 below will proceed to

Technical/Functional Assessment (Phase 2).

9.2. Stage 2: technical/functionality assessment

An assessment of functionality will be scored as per the scoring range below and service

providers must score a minimum of 70% or more to proceed to the next stage of evaluation.

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The following scoring system will be utilised for this evaluation:

Criteria details score

EXPERIENCE Proven experience in executive-level recruitment 30%

The service provider must will be evaluated as follows:

submit a company profile

• 10+ years of relevant experience = 30 indicating the number of
• 7 to 9 years of relevant experience = 20 years in the industry and
• 5 to 6 years of relevant experience = 10 demonstrate the agency’s
• Less than 5 years of relevant experience = 0 experience in CEO

recruitment (executive-level

recruitment) including

specific examples of past

successful placements.

References

• 4 and above reference letters = 20 20%
• 1 to 3 reference total = 10

Provide reference letters

• 0 reference letters = 0

from previous clients within

both public and private

sectors. Include a list in table

format which sectors you

have worked with. The

provided letters (on the

client’s letterhead) must be

signed and the referee

contactable. SACNASP will

conduct extensive reference

checks.

Only reference letters from

clients where CEO

recruitment (executive-level

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recruitment) have been

completed successfully will

be considered.

Understanding of

• The response provides a comprehensive, 30%

SCOPE well-thought-out, and innovative approach

that exceeds expectations = 30

Provide a clear explanation

• The response demonstrates a sound

demonstrating an

understanding of the scope and

understanding of the scope

requirements. The proposed approach is

of work outlined without

clear, well-structured, and appropriately

repeating or paraphrasing its

aligned with SACNASP’s objectives = 20

content.

• The response addresses the basic

requirements but lacks depth or specificity.Service providers must

While some relevant information is provided,demonstrate a clear

the approach may be vague or insufficientlyunderstanding of

tailored to SACNASP’s needs = 10SACNASP’s needs and

• The response shows little to noknowledge of corporate

understanding of the requirements. It lacksgovernance roles and

detail, fails to address key elements, orpublic/private sector Board

provides a generic or unclear approach = 0operations, provide an

integrated strategy for the

recruitment process, show

insight into the

organisation’s environment,

outline a practical skills

transfer plan, and present a

detailed delivery approach

with timelines, tools, and

value-added elements.

• Submitted 3 relevant CV’s/profiles required 20%

Team composition

with more than 3 years’ experience in

Outline key resources to be executive level recruitment= 20

allocated for successful

• Submitted 1 to 2 relevant CV’s/profiles

delivery, the service provider required with more than 3 years’ experience

is required to submit profiles in executive level recruitment = 10

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outlining the expertise of the

• No relevant CV’s/profiles with experience in

team members assigned to executive level recruitment submitted = 0

the project and the number

of years of relevant

experience recruitment in

executive level recruitment.

9.3. Stage 3: evaluation criteria

Formal quotations will be evaluated and adjudicated in terms of the 80/20 Preference Point

System for Price and B-BBEE prescribed by the Preferential Procurement Policy Framework

Act 2017 Regulations.

Table 1. Price and B-BBEE

Criteria Sub-criteria Weighting/points

Price Detailed budget breakdown 80

B-BBEE (Status Level B-BBEE Level Contributor 20

Verification Certificate)

Total 100

10. Submissions

Submission must have a minimum of 5 documents organised and labelled as follows:

1. Mandatory Documents.

2. Company Profile.

3. Technical project proposal outlining methodology and timelines.

4. Pricing (if not included in the proposal).

5. References.

All documents should be forwarded via email to:

Email: [email protected]

Tel: 012 748 6500

No late bids will be considered. Bids sent to any other email address other than the one

specified above will be disqualified and will not be considered for evaluation. It is the

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bidder’s responsibility to ensure that the bid is sent to the correct email address and in the

correct time.

All technical enquiries should be directed to:

Contact Person: Mrs. Bongeka Mojafi

Designation: Human Resources Manager

Email: [email protected]

Tel: 012 748 6531

SACNASP reserves the right to reject any or all proposals and to waive any irregularities or

informalities in the proposals received. This RFP content provides a comprehensive outline

for potential service providers to understand the organisation's requirements and submit

proposals accordingly.

11. Validity period

SACNASP requires a validity period of 90 Business Days from the closing date. Bidders are

to note that they may be requested to extend the validity period of their response, on the same

terms and conditions, if the internal processes are not finalised within the validity period.

However, once the adjudication body has approved the process and award of the business to

the successful bidder, the validity of the successful bidder’s response will be deemed to remain

valid until a final contract has been concluded.

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Officer (CEO)

Rpf issue date: friday, 28 july 2026

Briefing session: none

Closing date and time: monday 17 august 2026 at 16:00

Submissions: all submissions should be emailed to:

[email protected]

(Please use rpf NO and rpf description as

Subject reference)

1. Introduction

The South African Council for Natural Scientific Professions (SACNASP) is the registration

and regulatory authority for natural science profession in South Africa. SACNASP was

established in terms of the Natural Scientific Professions Act (No. ), as amended

by the Science and Technology Amendment Act (Act No. ). The Council is mandated

as the Accounting Authority to implement the provisions of the NSP Act, under the oversight

of its Executive Authority, the Minister of Science, Technology and Innovation.

2. Background

• Arrange and facilitate interviews, assessments and competency-based evaluations.

9.1. Stage 1: mandatory requirements

disqualified and excluded from further evaluation. Only responses that comply fully with all the

9.2. Stage 2: technical/functionality assessment

An assessment of functionality will be scored as per the scoring range below and service

providers must score a minimum of 70% or more to proceed to the next stage of evaluation.

The following scoring system will be utilised for this evaluation

Criteria details score

9.3. Stage 3: evaluation criteria

Formal quotations will be evaluated and adjudicated in terms of the 80/20 Preference Point

Criteria Sub-criteria Weighting/points

specified above will be disqualified and will not be considered for evaluation. It is the

listed administrative requirements will proceed to the next stage of technical/functional

evaluation. Service Providers must submit the following documents

SBD 6.1 – Preference Points Claim Form in terms of the Preferential