Supply and delivery of pig feed for the ilima lokulima program in joe gqabi district municipalities

• Tender documents available from 17 July 2026.
• Closing date and time: 03 August 2026 at 11:00.
• No compulsory briefing session.

• Technical enquiries: Ms O. Bedeni, Cell: 083 262 0268, Email: [email protected]
• Administrative enquiries: Mrs N. Mbebe, Cell: 082 816 9959, Email: [email protected]
• Document requests: Contact Melanie Nel, Leon Muller, Kwanda Mtintsilana, or Nompumelelo Mbebe-Masababala via email or phone 082 816 9959.
• Physical submission address: Department of Agriculture, Supply Chain Management Offices, Wing 1, Ground Floor, Themba Kojana Office Park, Somerset Street, Aliwal North, 9750.

• Submit bids by 11:00 on 03 August 2026 at the Department of Agriculture, Supply Chain Management Offices, Wing 1, Ground Floor, Themba Kojana Office Park, Somerset Street, Aliwal North, 9750.
• No late submissions, electronic, telegraphic, or facsimile bids will be accepted.
• All forms must be completed in black ink. No correction fluid allowed; changes must be made by drawing a line through incorrect information and initialing.
• Submit a confirmation/agreement with the manufacturer/distribor of the product.
• Submit photographs with specifications or technical data of the feed quoted.
• Submit the supplier arrangement form if you are a general dealer.
• Provide references confirming previous satisfactory delivery of similar items.
• Bids must be valid for 90 days after the closing date.

Description Section 3: 1. Detailed quotation (show breakdowns) Section 4: 1. Certificate of authority for signatory must be completed and signed in full. 2. Schedule of work carried out by the bidder must be completed. 3. Equity Ownership Declaration must be completed and signed in full. 4. All SBD documents must be completed signed in full and witnessed, failure to do so will result in the quotation/bid being eliminated.

• Supply and deliver pig feed (40kg bags) to three local municipalities in Joe Gqabi District.
• Quantities per municipality:

• Senqu: 1271 bags Pig Grower.
• Elundini: 737 bags Pig Grower, 737 bags Crushed Maize.
• Walter Sisulu: 132 bags Pig Finisher, 132 bags Pig Grower.

• Feed must meet specified nutrient content for Pig Grower and Pig Finisher (tables provided with min/max values for protein, moisture, fibre, fat, lysine, calcium, phosphorus, methionine, salt).
• Feed must comply with the Fertilizers, Farm Feeds, Agricultural Remedies and Stock Remedies Act, 1947 and Farm Feeds Regulations.
• Service provider must:

• Provide a signed agreement with the feed supplier.
• Obtain vaccination certificate for farm of origin.
• Submit a clear delivery schedule.
• Label each product with provider information, ingredients, and expiry date.
• Deliver on weekdays between 08:00 and 16:30; no weekend/holiday/after-hours delivery.
• Provide labour for offloading and packing.

• Delivery contact persons and locations provided for each municipality.

• Submit a clear delivery schedule outlining the execution plan and delivery of items.
• Delivery must occur on weekdays between 08:00 and 16:30.
• Provide labour for offloading and packing.
• Each product must be labelled with provider information, ingredients, and expiry date.

• Functionality evaluation includes relevant experience (35 points): provide purchase orders with contract values, delivery notes, and traceable reference letters from authorised officials for up to 7 previous projects in supply and delivery of agricultural inputs (feed).
• Financial capacity (30 points): evidence of credit facility with financial institution/manufacturer (R500k–R1m = 15 points, R1m–R1.5m = 20 points, above R1.5m = 30 points), or evidence of access to legal funding, or bank statement for available funds.
• Logistics (20 points): documentary proof of access to bulk transportation (own transport with supplier agreement = 20 points, leased transport with supplier agreement = 15 points). For own transport, provide proof of ownership from E-Natis and signed supplier/manufacturer agreement.
• Locality (15 points): proof of business address in the district (15 points), Eastern Cape (10 points), or South Africa (5 points) via CSD, municipal bills, business letters, lease agreement, or letter from municipal authority (not older than 3 months).

• The department reserves the right to assess and verify products prior to delivery.
• Bidders must submit photographs with specifications or technical data of the feed quoted.
• Feed must comply with the Fertilizers, Farm Feeds, Agricultural Remedies and Stock Remedies Act, 1947.
• Products may be subject to site inspections, product evaluations, or explanatory meetings.

• Use the pricing schedule (SBD 3.1) to quote firm prices per municipality.
• Include unit prices and amounts for each item (Pig Grower, Pig Finisher, Crushed Maize).
• Show VAT separately if applicable.
• Include delivery costs.
• Provide total amount inclusive of all applicable taxes in words.
• Bid amounts must be carried forward to calculate total tender offer.

• Prices must be firm (no adjustments for escalation).
• Include all duties, taxes (except VAT), and levies applicable 14 days before closing.
• Show VAT separately if applicable.
• Delivery costs must be included in quoted price.
• Use the provided pricing schedule (SBD 3.1) to quote per municipality (Senqu, Elundini, Walter Sisulu).
• Bid must be valid for 90 days after closing.
• Payment will be made after delivery according to specifications upon receipt of invoice.
• The department will not pay VAT to companies not registered as VAT vendors or not displaying VAT number on invoices.

• Bidders must be registered on the Central Supplier Database (CSD) and LOGIS before the closing date.
• Tax compliance status and company directors will be verified on CSD; no hard copy tax certificate needed.
• Submit all required verification documents for specific goals/preference points.
• For joint ventures, submit a Joint Venture Agreement or Intention to Form agreement.
• Complete and sign all SBD documents, Certificate of Authority, Schedule of Work, and Equity Ownership Declaration.
• This tender is subject to the Government Procurement: General Conditions of Contract of July 2010.

• Specific goals target EME/QSE entities with ≥51% ownership by black people, women, youth (up to 35 years), and people with disability.
• Points allocated as per evaluation criteria.
• Submit verification documents (ID copy, CIPC registration, CSD report with matching ownership, plus additional documents for disability).

• The service provider must obtain a vaccination certificate for the farm of origin.
• The department will conduct risk assessments based on past performance and capacity.
• Bidders must provide references confirming previous satisfactory delivery.

• The contract may be terminated if specifications are not adhered to.
• The department reserves the right to cancel or terminate the tender process at any stage.
• The successful bidder may be required to submit securities, bonds, guarantees, policies, or certificates of insurance before contract formation.
• The employer may accept or reject any tender offer and cancel the process without liability.

• The department may award to a bidder not scoring highest based on PPPFA section 2(1)(f).
• The department may accept part of a tender, awarding to more than one bidder.
• The department may conduct site inspections, product evaluations, or explanatory meetings.
• The department may correct mistakes in the tender process.
• The department may cancel or terminate the tender process at any stage.
• Use of correction fluid renders bid non-responsive.
• If repackaging, comply with Fertilizer, Farm Feeds, Seeds and Remedies Act.

• Bidders must be registered on CSD and LOGIS.
• Tax compliance will be verified on CSD.
• Submit all supplementary information; failure results in disqualification.
• Submit supplier arrangement form if a general dealer.
• Provide references for previous similar deliveries.

• 80/20 preference point system applies.
• Specific goals detailed with points and required documentation.
• Two-stage evaluation: administrative/functionality (70% threshold) then price and specific goals.