Supply of livestock for the eastern cape department of agriculture & rural development (two-stage: livestock supply only)

{

"closingDate": "2026-09-28",

"closingTime": "11:00",

"briefingSession": null,

"siteVisit": null,

"otherDates": null

}

No briefing session or site visit is mentioned in the document.

{"name":"Ms T.S.Ndziweni","email":"[email protected]","phone":"040 602 5308","department":"OF AGRICULTURE","address":null}

• A comprehensive company profile must be submitted, demonstrating the company's

background, capabilities, and at least three (3) years' experience in successfully

providing similar services required in livestock, supported by evidence of completed

contracts or purchase orders with a minimum order value of R1.5 million.

• Bidders must provide at least three (3) contactable references for similar livestock supply

contracts completed within the past three years.

• The bidder must submit at least three (3) confirmation letters from the registered breeders

confirming that the livestock to be supplied will be sourced from their breeding enterprise.

• Prior to purchasing or award, the departmental officials will view and verify the animals.
• The department reserves the right not to purchase the livestock when there are any

discrepancies observed.

Checklist of documents to submit: Tax Status Verification for Price Quotations and Competitive Bids (CSD verification, CK documents attached), all forms of verification documents for preference points, Joint Venture Agreement or intention if applicable. Section 3: Detailed quotation with breakdowns. Section 4: Certificate of authority for signatory, Schedule of work carried out by bidder, Equity Ownership Declaration, all SBD documents completed, signed and witnessed. All forms to be completed in black ink, no correction fluid, changes initialed.

Unable to extract eligibility criteria

Section 3:

1. Detailed quotation (show breakdowns)

Section 4:

1. Certificate of authority for signatory must be completed and

signed in full.

2. Schedule of work carried out by the bidder must be

completed.

3. Equity Ownership Declaration must be completed and signed

in full.

4. All SBD documents must be completed signed in full and

witnessed, failure to do so will result in the quotation/bid being

eliminated.

All forms to be completed in black ink

NO correction fluid to be used in the document

Changes should be made by drawing a line through the incorrect

Information, and initialing the change

NO late quotations / bids will be accepted

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Bid notice

Department or rural development & agrarian reform

Project description supply and delivery of various sheep and

Goats breeds for livestock improvement

Scheme for 2026/27

Project number SCMU8-25/26-0140

Availability of documents : 04 september 2026

Closing date : 28 september 2026

Bid notice

BIDS are hereby invited from suitable and qualified SERVICE PROVIDERS for SUPPLY AND

Delivery of various sheep and goats breeds for livestock improvement

Scheme for 2026/27

Documents will be available as from the 04 SEPTEMBER 2026 from the offices of SCM –

Acquisition Management Services, Office No 45, First floor, Indwe Building, Bhisho, 5605 between

08:00 and 16:30 from Mondays to Thursdays and from 08:00 to 16:00 on Fridays. The completed

document and all supporting documentation must be placed in a sealed envelope clearly marked

with the project number and description must be delivered to the tender box situated at;

Doa

Office 45, first floor, first floor

Indwe building

Bhisho, 5605

By 11.00am on 28 September 2026 AT 11:00 when the BIDS will be opened in public.

Prospective service providers must take particular note of the following:-

1. Bids received will be evaluated according to 80/20-point system, were 80 points will be scored

toward price and the remainder 20 points according to the specific goals as detailed under

specification. Kindly note that all documentation listed that must be submitted to qualify

for the preference points for each specific goal must be attached. Failure to attach will

result in no allocation of preference points.

2. All prospective bidders not registered on the CSD AND LOGIS must do so before the closing

date of the bid, as bids cannot be awarded to bidders not registered on the system.

3. Tax compliance and company directors of bidders will be verified on CSD for all price

quotations and bids. Hard copies of Tax Clearance Certificate is therefore no longer needed

to be attached in the bid

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4. Failure to supply all supplementary information will result in the tender being deemed an

incomplete tender and will be disqualified.

5. If specifications are not adhered to the Department of Agriculture reserves the right to

terminate the contract.

6. Bidders are to submit the supplier arrangement form in the event that bidder is a general

dealer.

7. Suppliers and Service Providers are to provide references to confirm previous delivery of

similar nature were delivered satisfactorily in order for DoA to perform risk assessment.

8. The department reserves the right not to award the bid to the most favorable tenderer, if any

of the situations occur: if it is not assisting in the advancement of designated groups; risk

profile of the favorable firm is too high; the bidder has been awarded a considerable number

of projects by the department or provincial government; has performed unsatisfactorily in the

past, etc.”.

9. Use of correction fluid will result in a bid being non responsive.

The Department of Agriculture will not entertain any late submissions. Closing time is 11:00 on

the 28 SEPTEMBER 2026.

All proposals shall hold good for 90 (Ninety days) after bid closing date. The lowest or any bid

will not necessarily be accepted. Electronic, telegraphic or facsimile bids will not be considered.

Enquiries should be directed to

[email protected] / [email protected]

0834591223/0729643094 for technical enquiries

Ms T.S.Ndziweni @ [email protected] / 040 602 5311(administrative)

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Bid rules

Annexure: Standard Conditions of Tender

F.1 General

F.1.1 Actions

The employer and each tenderer submitting a tender offer shall comply with these conditions of

tender. In their dealings with each other, they shall discharge their duties and obligations as set out

in F.2 and F.3, timeously and with integrity, and behave equitably, honestly and transparently.

F.1.2 Tender Documents

The documents issued by the employer for the purpose of a tender offer are listed in the tender data.

F.1.3 Interpretation

F.1.3.1 The tender data and additional requirements contained in the tender schedules that

are included in the returnable documents are deemed to be part of these conditions of tender.

F.1.3.2 These conditions of tender, the tender data and tender schedules which are only

required for tender evaluation purposes, shall not form part of any contract arising from the invitation

to tender.

F.1.3.3 For the purposes of these conditions for the calling for expressions of interest, the following

definitions apply:

a) comparative offer means the tenderer’s financial offer after the factors of non-firm prices, all

unconditional discounts and any other tendered parameters that will affect the value of the

financial offer have been taken into consideration

b) corrupt practice means the offering, giving, receiving or soliciting of anything of value to

influence the action of the employer or his staff or agents in the tender process; and

c) fraudulent practice means the misrepresentation of the facts in order to influence the tender

process or the award of a contract arising from a tender offer to the detriment of the employer,

including collusive practices intended to establish prices at artificial levels

d) quality (functionality) means the totality of features and characteristics of a product or

service that bear on its ability to satisfy stated or implied needs

F.1.4 Communication and employer’s agent

Each communication between the employer and a tenderer shall be to or from the employer's agent

only, and in a form that can be read, copied and recorded. Writing shall be in the English language.

The employer shall not take any responsibility for non-receipt of communications from or by a

tenderer. The name and contact details of the employer’s agent are stated in the tender data.

F.1.5 The employer’s right to accept or reject any tender offer

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F.1.5.1 The employer may accept or reject any variation, deviation, tender offer, or alternative

tender offer, and may cancel the tender process and reject all tender offers at any time before the

formation of a contract. The employer shall not accept or incur any liability to a tenderer for such

cancellation and rejection, but will give written reasons for such action upon written request to do so.

F.1.5.2 The employer may not subsequent to the cancellation or abandonment of a tender

process or the rejection of all responsive tender offers re-issue a tender covering substantially the

same scope of work within a period of six months unless only one tender was received and such

tender was returned unopened to the tenderer.

F.2 Tenderer’s obligations

F.2.1 Eligibility

Submit a tender offer only if the tenderer satisfies the criteria stated in the tender data and the

tenderer, or any of his principals, is not under any restriction to do business with employer.

F.2.2 Cost of tendering

Accept that the employer will not compensate the tenderer for any costs incurred in the preparation

and submission of a tender offer, including the costs of any testing necessary to demonstrate that

aspects of the offer satisfy requirements.

F.2.3 Check documents

Check the tender documents on receipt for completeness and notify the employer of any discrepancy

or omission.

F.2.4 Confidentiality and copyright of documents

Treat as confidential all matters arising in connection with the tender. Use and copy the documents

issued by the employer only for the purpose of preparing and submitting a tender offer in response

to the invitation.

F.2.5 Reference documents

Obtain, as necessary for submitting a tender offer, copies of the latest versions of standards,

specifications, conditions of contract and other publications, which are not attached but which are

incorporated into the tender documents by reference.

F.2.6 Acknowledge addenda

Acknowledge receipt of addenda to the tender documents, which the employer may issue, and if

necessary apply for an extension to the closing time stated in the tender data, in order to take the

addenda into account.

F.2.7 Clarification meeting

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Attend, where required, a clarification meeting at which tenderers may familiarize themselves with

aspects of the proposed work, services or supply and raise questions. Details of the meeting(s) are

stated in the tender data.

F.2.8 Seek clarification

Request clarification of the tender documents, if necessary, by notifying the employer at least five

working days before the closing time stated in the tender data.

F.2.9 Insurance

Be aware that the extent of insurance to be provided by the employer (if any) might not be for the full

cover required in terms of the conditions of contract identified in the contract data. The tenderer is

advised to seek qualified advice regarding insurance.

F.2.10 Pricing the tender offer

F.2.10.1 Include in the rates, prices, and the tendered total of the prices (if any) all duties, taxes

(except Value Added Tax (VAT), and other levies payable by the successful tenderer, such duties,

taxes and levies being those applicable 14 days before the closing time stated in the tender data.

F2.10.2 Show VAT payable by the employer separately as an addition to the tendered total of

the prices.

F.2.10.3 Provide rates and prices that are fixed for the duration of the contract and not subject

to adjustment except as provided for in the conditions of contract identified in the contract data.

F.2.10.4 State the rates and prices in Rand unless instructed otherwise in the tender data. The

conditions of contract identified in the contract data may provide for part payment in other currencies.

F.2.11 Alterations to documents

Not make any alterations or additions to the tender documents, except to comply with instructions

issued by the employer, or necessary to correct errors made by the tenderer. All signatories to the

tender offer shall initial all such alterations. Erasures and the use of masking fluid are prohibited.

F.2.12 Alternative tender offers

F.2.12.1 Submit alternative tender offers only if a main tender offer, strictly in accordance with

all the requirements of the tender documents, is also submitted. The alternative tender offer is to be

submitted with the main tender offer together with a schedule that compares the requirements of the

tender documents with the alternative requirements the tenderer proposes.

F.2.12.2 Accept that an alternative tender offer may be based only on the criteria stated in the

tender data or criteria otherwise acceptable to the employer.

F.2.13 Submitting a tender offer

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F.2.13.1 Submit a tender offer to provide the whole of the works, services or supply identified in

the contract data and described in the scope of works, unless stated otherwise in the tender data.

F.2.13.2 Return all returnable documents to the employer after completing them in their entirety,

either electronically (if they were issued in electronic format) or by writing in black ink.

F.2.13.3 Submit the parts of the tender offer communicated on paper as an original plus the

number of copies stated in the tender data, with an English translation of any documentation in a

language other than English, and the parts communicated electronically in the same format as they

were issued by the employer.

F.2.13.4 Sign the original and all copies of the tender offer where required in terms of the tender

data. The employer will hold all authorized signatories liable on behalf of the tenderer. Signatories

for tenderers proposing to contract as joint ventures shall state which of the signatories is the lead

partner whom the employer shall hold liable for the purpose of the tender offer.

F.2.13.5 Seal the original and each copy of the tender offer as separate packages marking the

packages as "ORIGINAL" and "COPY". Each package shall state on the outside the employer's

address and identification details stated in the tender data, as well as the tenderer's name and

contact address.

F.2.13.6 Where a two-envelope system is required in terms of the tender data, place and seal

the returnable documents listed in the tender data in an envelope marked “financial proposal” and

place the remaining returnable documents in an envelope marked “technical proposal”. Each

envelope shall state on the outside the employer’s address and identification details stated in the

tender data, as well as the tenderer's name and contact address.

F.2.13.7 Seal the original tender offer and copy packages together in an outer package that

states on the outside only the employer's address and identification details as stated in the tender

data.

F.2.13.8 Accept that the employer will not assume any responsibility for the misplacement or

premature opening of the tender offer if the outer package is not sealed and marked as stated.

F.2.14 Information and data to be completed in all respects

Accept that tender offers, which do not provide all the data or information requested completely and

in the form required, may be regarded by the employer as non-responsive.

F.2.15 Closing time

F.2.15.1 Ensure that the employer receives the tender offer at the address specified in the tender

data not later than the closing time stated in the tender data. Proof of posting shall not be accepted

as proof of delivery. The employer shall not accept tender offers submitted by telegraph, telex,

facsimile or e-mail, unless stated otherwise in the tender data.

F.2.15.2 Accept that, if the employer extends the closing time stated in the tender data for any

reason, the requirements of these conditions of tender apply equally to the extended deadline.

F.2.16 Tender offer validity

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F.2.16.1 Hold the tender offer(s) valid for acceptance by the employer at any time during the

validity period stated in the tender data after the closing time stated in the tender data.

F.2.16.2 If requested by the employer, consider extending the validity period stated in the tender

data for an agreed additional period.

F.2.17 Clarification of tender offer after submission

Provide clarification of a tender offer in response to a request to do so from the employer during the

evaluation of tender offers. This may include providing a breakdown of rates or prices and correction

of arithmetical errors by the adjustment of certain rates or item prices (or both). No change in the

total of the prices or substance of the tender offer is sought, offered, or permitted. The total of the

prices stated by the tenderer shall be binding upon the tenderer.

Note: Sub-clause F.2.17 does not preclude the negotiation of the final terms of the contract with a

preferred tenderer following a competitive selection process, should the Employer elect to do

so.

F.2.18 Provide other material

F.2.18.1 Provide, on request by the employer, any other material that has a bearing on the tender

offer, the tenderer’s commercial position (including notarized joint venture agreements), preferencing

arrangements, or samples of materials, considered necessary by the employer for the purpose of a

full and fair risk assessment. Should the tenderer not provide the material, or a satisfactory reason

as to why it cannot be provided, by the time for submission stated in the employer’s request, the

employer may regard the tender offer as non-responsive.

F.2.18.2 Dispose of samples of materials provided for evaluation by the employer, where required.

F.2.19 Inspections, tests and analysis

Provide access during working hours to premises for inspections, tests and analysis as provided for

in the tender data.

F.2.20 Submit securities, bonds, policies, etc.

If requested, submit for the employer’s acceptance before formation of the contract, all securities,

bonds, guarantees, policies and certificates of insurance required in terms of the conditions of

contract identified in the contract data.

F.2.21 Check final draft

Check the final draft of the contract provided by the employer within the time available for the

employer to issue the contract.

F.2.22 Return of other tender documents

If so instructed by the employer, return all retained tender documents within 28 days after the expiry

of the validity period stated in the tender data.

F.2.23 Certificates

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Include in the tender submission or provide the employer with any certificates as stated in the tender

data.

F.3 The employer’s undertakings

F.3.1 Respond to clarification

Respond to a request for clarification received up to five working days before the tender closing time

stated in the Tender Data and notify all tenderers who drew procurement documents.

F.3.2 Issue Addenda

If necessary, issue addenda that may amend or amplify the tender documents to each tenderer

during the period from the date that tender documents are available until seven days before the

tender closing time stated in the Tender Data. If, as a result a tenderer applies for an extension to

the closing time stated in the Tender Data, the Employer may grant such extension and, shall then

notify all tenderers who drew documents.

F.3.3 Return late tender offers

Return tender offers received after the closing time stated in the Tender Data, unopened, (unless it

is necessary to open a tender submission to obtain a forwarding address), to the tenderer concerned.

F.3.4 Opening of tender submissions

F.3.4.1 Unless the two-envelope system is to be followed, open valid tender submissions in

the presence of tenderers’ agents who choose to attend at the time and place stated in the tender

data. Tender submissions for which acceptable reasons for withdrawal have been submitted will not

be opened.

F.3.4.2 Announce at the meeting held immediately after the opening of tender submissions, at

a venue indicated in the tender data, the name of each tenderer whose tender offer is opened, the

total of his prices, preferences claimed and time for completion, if any, for the main tender offer only.

F.3.4.3 Make available the record outlined in F.3.4.2 to all interested persons upon request.

F.3.5 Two-envelope system

F.3.5.1 Where stated in the tender data that a two-envelope system is to be followed, open

only the technical proposal of valid tenders in the presence of tenderers’ agents who choose to attend

at the time and place stated in the tender data and announce the name of each tenderer whose

technical proposal is opened.

F.3.5.2 Evaluate the quality of the technical proposals offered by tenderers, then advise

tenderers who remain in contention for the award of the contract of the time and place when the

financial proposals will be opened. Open only the financial proposals of tenderers, who score in the

quality evaluation more than the minimum number of points for quality stated in the tender data, and

announce the score obtained for the technical proposals and the total price and any preferences

claimed. Return unopened financial proposals to tenderers whose technical proposals failed to

achieve the minimum number of points for quality.

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F.3.6 Non-disclosure

Not disclose to tenderers, or to any other person not officially concerned with such processes,

information relating to the evaluation and comparison of tender offers, the final evaluation price and

recommendations for the award of a contract, until after the award of the contract to the successful

tenderer.

F.3.7 Grounds for rejection and disqualification

Determine whether there has been any effort by a tenderer to influence the processing of tender

offers and instantly disqualify a tenderer (and his tender offer) if it is established that he engaged in

corrupt or fraudulent practices.

F.3.8 Test for responsiveness

F.3.8.1 Determine, on opening and before detailed evaluation, whether each tender offer properly

received:

a) complies with the requirements of these Conditions of Tender,

b) has been properly and fully completed and signed, and

c) is responsive to the other requirements of the tender documents.

F.3.8.2 A responsive tender is one that conforms to all the terms, conditions, and specifications of

the tender documents without material deviation or qualification. A material deviation or qualification

is one which, in the Employer's opinion, would:

a) detrimentally affect the scope, quality, or performance of the works, services or supply identified

in the Scope of Work,

b) change the Employer's or the tenderer's risks and responsibilities under the contract, or

c) affect the competitive position of other tenderers presenting responsive tenders, if it were to be

rectified.

Reject a non-responsive tender offer, and not allow it to be subsequently made responsive by

correction or withdrawal of the non-conforming deviation or reservation.

F.3.9 Arithmetical errors

F.3.9.1 Check responsive tender offers for arithmetical errors, correcting them in the following

manner:

a) Where there is a discrepancy between the amounts in figures and in words, the amount in words

shall govern.

b) If bills of quantities (or schedule of quantities or schedule of rates) apply and there is an error in

the line item total resulting from the product of the unit rate and the quantity, the line item total

shall govern and the rate shall be corrected. Where there is an obviously gross misplacement

of the decimal point in the unit rate, the line item total as quoted shall govern, and the unit rate

shall be corrected.

c) Where there is an error in the total of the prices either as a result of other corrections required

by this checking process or in the tenderer's addition of prices, the total of the prices shall govern

and the tenderer will be asked to revise selected item prices (and their rates if bills of quantities

apply) to achieve the tendered total of the prices.

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F.3.9.2 Consider the rejection of a tender offer if the tenderer does not correct or accept the correction

of his arithmetical errors in the manner described in F.3.9.1.

F.3.10 Clarification of a tender offer

Obtain clarification from a tenderer on any matter that could give rise to ambiguity in a contract arising

from the tender offer.

F.3.11 Evaluation of tender offers

F.3.11.1 General

Appoint an evaluation panel of not less than three persons. Reduce each responsive tender offer to

a comparative offer and evaluate it using the tender evaluation method that is indicated in the

advertised evaluation criteria utilizing either:

Method 1: 1) Rank tender offers from the most favourable to the least favourable

Financial comparative offer.

offer 2) Recommend highest ranked tenderer for the award of the contract,

unless there are compelling and justifiable reasons not to do so.

Method 2: 1) Score tender evaluation points for financial offer.

Financial 2) Confirm that tenderers are eligible for the preferences claimed and if

offer and so, score tender evaluation points for preferencing.

preference

3. Calculate total tender evaluation points. s
4. Rank tender offers from the highest number of tender evaluation

points to the lowest.

5. Recommend tenderer with the highest number of tender evaluation

points for the award of the contract, unless there are compelling and

justifiable reasons not to do so.

Method 3: 1) Score quality, rejecting all tender offers that fail to score the minimum

Financial number of points for quality stated in the Tender data.

offer and 2) Score tender evaluation points for financial offer.

quality

3. Calculate total tender evaluation points.
4. Rank tender offers from the highest number of tender evaluation

points to the lowest.

5. Recommend tenderer with the highest number of tender evaluation

points for the award of the contract, unless there are compelling and

justifiable reasons not to do so.

Method 4: 1) Score quality, rejecting all tender offers that fail to score the minimum

Financial number of points for quality stated in the Tender data.

offer, 2) Score tender evaluation points for financial offer.

quality and

3. Confirm that tenderers are eligible for the preferences claimed, and preference

if so, score tender evaluation points for preferencing. s

4. Calculate total tender evaluation points.
5. Rank tender offers from the highest number of tender evaluation

points to the lowest.

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6. Recommend tenderer with the highest number of tender evaluation

points for the award of the contract, unless there are compelling and

justifiable reasons not to do so.

Score financial offers, preferences and quality, as relevant, to two decimal places.

F.3.11.2 Scoring Financial Offers

The points scored for the financial component will be calculated using the formula as set out in form

ECBD 6.1 – PURCHASES, paragraph 5.

F.3.11.3 Scoring quality (functionality)

Score quality in each of the categories in accordance with the Tender Data and calculate total score

for quality.

F.3.12 Insurance provided by the employer

If requested by the proposed successful tenderer, submit for the tenderer's information the policies

and / or certificates of insurance which the conditions of contract identified in the contract data,

require the employer to provide.

F.3.13 Acceptance of tender offer

F.3.13.1 Accept tender offer only if the tenderer complies with the legal requirements stated in the

Tender Data.

F.3.13.2 Accept the tender offer; if in the opinion of the employer, it does not present any risk to

the department.

F.3.13.3 Notify the successful tenderer of the employer's acceptance of his tender offer by

completing and returning one copy of the form of offer and acceptance before the expiry of the validity

period stated in the tender data, or agreed additional period. Providing the form of offer and

acceptance does not contain any qualifying statements, it will constitute the formation of a contract

between the employer and the successful tenderer as described in the form of offer and acceptance.

F.3.14 Notice to unsuccessful tenderers

After the successful tenderer has acknowledged the employer’s notice of acceptance, notify other

tenderers that their tender offers have not been accepted through same medium utilized for advert.

F.3.15. Prepare contract documents

If necessary, revise documents that shall form part of the contract and that were issued by the

employer as part of the tender documents to take account of:

a) addenda issued during the tender period,

b) inclusion of some of the returnable documents,

c) other revisions agreed between the employer and the successful tenderer, and

d) the schedule of deviations attached to the form of offer and acceptance, if any.

F.3.16 Issue final contract

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Prepare and issue the final draft of contract documents to the successful tenderer for acceptance as

soon as possible after the date of the employer's signing of the form of offer and acceptance

(including the schedule of deviations, if any). Only those documents that the conditions of tender

require the tenderer to submit, after acceptance by the employer, shall be included.

F.3.17 Complete adjudicator's contract

Unless alternative arrangements have been agreed or otherwise provided for in the contract, arrange

for both parties to complete formalities for appointing the selected adjudicator at the same time as

the main contract is signed.

F.3.18 Provide copies of the contracts

Provide to the successful tenderer the number of copies stated in the Tender Data of the signed copy

of the contract as soon as possible after completion and signing of the form of offer and acceptance.

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Product particular specifications

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Department of agriculture

Supply and delivery of various sheep and goats breeds for livestock

Production improvement scheme –2026/27

The Department of Agriculture is seeking services from a suitably qualified Service Providers

(registered breeders) for the supply and delivery of various sheep and goats as stipulated in Table 1

and Table 2.

Scope of work for sheep

The Service Providers (breeder) must supply and deliver the rams and ewes as stipulated in Table

1 below, which must be pure breed.

Table 1 The requirements are as follows:

Animal Alfred Chris Joe OR Sarah

Breed Amathole Total

Class Nzo Hani Gqabi Tambo Baartman

Dohne

Rams 80 85 95 15 108 - 383

Merino

Ewes - 30 30 - 30 20 110

Merino Rams 15 95 14 105 - - 229

Ewes - - - - - - -

Mutton

Rams - - 2 - - - 2

Merino

Ewes - - 30 - - - 30

Dorper Rams - - - - - 10 10

Ewes - - - - - 20 20

Total

95 180 111 120 108 10 624

Rams

Total

• 30 60 - 30 40 160

Ewes

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Scope of work for goats

The Service Providers (breeders) must supply and deliver the Bucks and Does as stipulated Table

2 below, which must be pure breed.

Table 2 The requirements are as follows:

Goat Animal Chris Joe OR Sarah

Amathole Total

Breed Class Hani Gqabi Tambo Baartman

Angora Bucks - - 1 - - 1

Does - - 10 - 30 40

Boer Bucks - - - 10 - 10

Does 10 30 - 10 20 70

Savanna Bucks 10 - - 10 - 20

Does 10 10 - - 30 50

Total

10 - 1 20 - 31

Bucks

Total

20 40 10 10 80 160

Does

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Table 3 Specifications For Sheep and Goats

1. All animals supplied must be certified pure breeds by the breed society

2. All animals must be tattooed as per requirement of the Animal Identification

Act for the small stock

3. All animals should have good traits for genetic improvement such as wool

quality as follows;

• Fiber Diameter for sheep - Fine wool with a fiber diameter of 18–24

microns for softness and comfort.

• Clean Wool Yield - Minimum of 70% clean yield after scouring to

ensure high-quality fiber content and processing efficiency.

4. All should have good body conformation and physical characteristics as

follows;

• Body Conformation: Well-balanced and muscular frame with a

broad chest, straight back, and strong legs to support good meat yield

and mobility.

• Body Weight: Mature body weight within breed standards (e.g., 70–

100 kg for rams, 50–70 kg for ewes) to ensure healthy growth and

productivity.

• Fleece Coverage: Uniform and dense fleece coverage over the body

(excluding face and legs in some breeds) to maximize wool

production and protect the animal.

• Teat and Udder Structure (for Ewes/Does): Well-formed,

symmetrical udder with two functional teats to support effective

nursing and reduce mastitis risk.

• Coat Condition: Smooth, healthy coat free of parasites or lesions,

indicating good overall health and adaptability to local climatic

conditions.

• Soundness: Strong legs and hooves, clear eyes, and overall healthy

appearance for longevity, ease of movement, and adaptability to

grazing conditions.

5. Rams/Bucks should be between 15 and 36 months of age

6. Ewes/Does should be between 15 and 24 months of age

7. A genetic soundness test shall be done by a registered veterinarian on rams.

A certificate with findings on the following must be submitted for each ram

i) Clinical Health,

ii) Physical Health,

iii) Genetic soundness and

iv) Brucellosis & tuberculosis free

8. All animals must come from flocks that are certified or declared free of

Jaagsiekte (Pulmonary Adenamatosis)

9. All animals must originate from the flocks that are free of Johne’s Ovine

Disease (Mycobeterium paratuberculosis)

10. If animals are sourced outside the Eastern Cape Province, there must be

proof that they are from areas free of Food and Mouth Disease

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11. All animals must be free of Brucella ovis, be vaccinated with Rev1 and

originate from the flock that is certified free of the disease, proof of

vaccination and certification of freedom of the disease must be provided

12. A letter from Provincial Veterinary authority must be provided indicating that

the flock is free of sheep scab and Food and Mouth Disease

Bid conditions

(a) No late or incomplete responses will be accepted

(b) Suppliers must ensure that no services are rendered, or goods delivered without written

confirmation from ECDoA

(c) Only bidders who are registered on CSD as service providers or capable of being

registered prior to the evaluation of submissions are eligible to submit bids. Bidders who

are not registered on the CSD are not precluded from submitting bids, however bidders

must compete the CSD application online, prior the closing date (www.csd.gov.za is the

website). It is the responsibility of bidders to ensure that this requirement is complied

with. Kindly note that you need to have a working email address, working cell phone, the

company registration details and Tax Clearance PIN obtained from SARS.

(d) Tax compliance status and company directors of bidders will be verified on CSD for all

price quotations and bids. Hard copies of Tax Clearance Certificate and CK documents

are therefore no longer needed to be attached in the bid.

(e) Bidders must be registered and active on LOGIS

(f) All prices must be firm prices and VAT inclusive

(g) The awarding of bid will be subject to the Service Provider’s express acceptance of the

Supply Chain Management general contract conditions;

Duration of

Contract:

Contract Value:

Consent to process personal information in terms of the protection

Of personal information act, NO. (popia)

The purpose of the POPIA is to protect personal information of individuals and businesses and to

give effect to their right of privacy as provided for in the Constitution. By signing this form, you consent

to your personal information to be processed by the Department of Rural Development and Agrarian

Reform (DoA)and consent is effective immediately and will remain effective until such consent is

withdrawn.

1. I ................................. a natural person “herein referred to as the Data Subject” with ID

No................................. hereby give my consent to the DoA “herein referred to as the

Responsible Party” to collect, process and distribute my personal information where DoA is

legally required to do so.

2. I understand my right to privacy and the right to have my personal information processed in

accordance with the conditions for the lawful processing of personal information.

3. I understand the purposes for which my personal information is required and for which it will

be used and consent to third parties accessing my personal information and to DoA sharing

my personal information strictly for reporting purposes.

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The livestock must be delivered according to the schedule after the animals have been viewed and certified by departmental officials. Delivery addresses are specified for each region: Amathole (Dutywa Stock Pound, Bhisho Show Grounds, Mpofu Training Centre), Alfred Nzo (Ntabankulu DoA Office, Mount Frere Municipality, Matatiele Holding Farm), Chris Hani (Stock Theft Komani Feedlot), Joe Gqabi (Walter Sisulu Feedlot, Sondernaam Farm), OR Tambo (Tsolo DoA Office), Sarah Baartman (Grahamstown Hopson Auction Kraals, Driefontein Farm, Golden Groove Farm).

Bidders must provide a comprehensive company profile demonstrating at least three years' experience in successfully providing similar services in livestock, supported by evidence of completed contracts or purchase orders with a minimum order value of R1.5 million. Bidders must provide at least three contactable references for similar livestock supply contracts completed within the past three years.

and submission of a tender offer, including the costs of any testing necessary to demonstrate that

aspects of the offer satisfy requirements.

F.2.3 Check documents

evaluation of tender offers. This may include providing a breakdown of rates or prices and correction

of arithmetical errors by the adjustment of certain rates or item prices (or both). No change in the

total of the prices or substance of the tender offer is sought, offered, or permitted. The total of the

prices stated by the tenderer shall be binding upon the tenderer.

Note: Sub-clause F.2.17 does not preclude the negotiation of the final terms of the contract with a

preferred tenderer following a competitive selection process, should the Employer elect to do

so.

F.2.18 Provide other material

F.2.18.1 Provide, on request by the employer, any other material that has a bearing on the tender

offer, the tenderer’s commercial position (including notarized joint venture agreements), preferencing

arrangements, or samples of materials, considered necessary by the employer for the purpose of a

full and fair risk assessment. Should the tenderer not provide the material, or a satisfactory reason

as to why it cannot be provided, by the time for submission stated in the employer’s request, the

employer may regard the tender offer as non-responsive.

F.2.18.2 Dispose of samples of materials provided for evaluation by the employer, where required.

F.2.19 Inspections, tests and analysis

3. Chris Hani: Stock Theft (Komani Feedlot)

4. Joe Gqabi: Walter Sisulu Feedlot (Aliwal North) and Sondernaam Farm (Maclear Town)

5. OR Tambo: Tsolo DoA Office

6. Sarah Baartman: Grahamstown Hopson Auction Kraals, Driefontein Farm (Somerset East),

Golden Groove Farm (Kariega)

working days before the closing time stated in the tender data.

F.2.9 Insurance

Be aware that the extent of insurance to be provided by the employer (if any) might not be for the full

cover required in terms of the conditions of contract identified in the contract data. The tenderer is

advised to seek qualified advice regarding insurance.

F.2.10 Pricing the tender offer

F.2.10.1 Include in the rates, prices, and the tendered total of the prices (if any) all duties, taxes

(except Value Added Tax (VAT), and other levies payable by the successful tenderer, such duties,

taxes and levies being those applicable 14 days before the closing time stated in the tender data.

F2.10.2 Show VAT payable by the employer separately as an addition to the tendered total of

the prices.

F.2.10.3 Provide rates and prices that are fixed for the duration of the contract and not subject

to adjustment except as provided for in the conditions of contract identified in the contract data.

F.2.10.4 State the rates and prices in Rand unless instructed otherwise in the tender data. The

conditions of contract identified in the contract data may provide for part payment in other currencies.

F.2.11 Alterations to documents

correction or withdrawal of the non-conforming deviation or reservation.

F.3.9 Arithmetical errors

F.3.9.1 Check responsive tender offers for arithmetical errors, correcting them in the following

manner:

a) Where there is a discrepancy between the amounts in figures and in words, the amount in words

shall govern.

b) If bills of quantities (or schedule of quantities or schedule of rates) apply and there is an error in

the line item total resulting from the product of the unit rate and the quantity, the line item total

shall govern and the rate shall be corrected. Where there is an obviously gross misplacement

of the decimal point in the unit rate, the line item total as quoted shall govern, and the unit rate

shall be corrected.

c) Where there is an error in the total of the prices either as a result of other corrections required

by this checking process or in the tenderer's addition of prices, the total of the prices shall govern

and the tenderer will be asked to revise selected item prices (and their rates if bills of quantities

apply) to achieve the tendered total of the prices.

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F.3.9.2 Consider the rejection of a tender offer if the tenderer does not correct or accept the correction

of his arithmetical errors in the manner described in F.3.9.1.

F.3.10 Clarification of a tender offer

• The standard bid documentation has been completed comprehensively and correctly

and submission of listed returnable documents stated in the special conditions above.

• The Invitation to Bid (ECBD1) must be completed and signed
• Pricing Schedule must be completed.
• Bidder’s Disclosure (ECBD 4) must be completed and signed.
• In the event of a consortia/joint ventures, a signed agreement by all parties must be

submitted with the bid.

Stage 1B

Technical/ Functionality Evaluation (70 points) threshold

• ID Copy

• CIPC (Company registration) and CSD report (the ownership status of the 2 documents

must correspond in order to be awarded points)

• For disability –

o Medical certificate

o SASSA registration or confirmation of disability from a relevant authority

• For locality –
• Municipal rates account OR

Minimum functionality/qualifying score: 70

Tax Compliance status and company directors of bidders will be verified on

Tax compliance and company directors of bidders will be verified on CSD for all price

Tax compliance status and company directors of bidders will be verified on CSD for all

Tax compliance status system pin code from the south

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing

Tcs pin is available but the bidder is registered on the

Csd number

CSD report (the ownership status of the 2 documents

Csd number must be provided

Central supplier database (csd), a csd number must be provided

Joint Venture Agreement or

Joint Venture Agreement must be attached

joint venture agreements), preferencing

Joint venture agreement as part of the completion

F.3.7 Grounds for rejection and disqualification

the tender documents without material deviation or qualification. A material deviation or qualification

b) If bills of quantities (or schedule of quantities or schedule of rates) apply and there is an error in

Bidders should obtain 70/100 points of prequalification criteria to qualify for the evaluation of price.

Please Note: The points scored for the specific goal must be added to the points scored for price

company registration details and Tax Clearance PIN obtained from SARS.

(d) Tax compliance status and company directors of bidders will be verified on CSD for all

price quotations and bids. Hard copies of Tax Clearance Certificate and CK documents

Joint Venture: In the case of a joint venture a Joint Venture Agreement or

an Intention to form a Joint Venture Agreement must be attached

Please ensure that all the following sections of the Quotation / Bid Document have been completed

2. All prospective bidders not registered on the CSD AND LOGIS must do so before the closing
3. Tax compliance and company directors of bidders will be verified on CSD for all price

quotations and bids. Hard copies of Tax Clearance Certificate is therefore no longer needed

B-BBEE Details: CLOSING DATE:

CLOSING TIME: 28 SEPTEMBER 2026 @11:00 am

Bid amount inclusive

Of all applicable r.....................................................

Taxes

Prepared by:

Supply chain management

Department of agriculture

Private bag x0040

Bhisho

5605

Tel: 040 602 5308

E-MAIL: [email protected]/ 040 602 5311 for administrative enquiries

[email protected] / [email protected]

0834591223/0729643094 for technical enquiries

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Contents

Section . Check list 3

2. Bid Notice 4 - 5
3. Bid Rules 6 - 14
4. Specifications 15 -20
5. Forms to be completed by the bidder 21- 42
6. Forms to be signed after award of bid 33- 44

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Check list

Please ensure that all the following documents have been submitted with your Bid / tender

document. Failure to submit these documents could result in your quotation/bid being seen as

unresponsive.

Description Done

Tax Status Verification for Price Quotations and Competitive Bids

Tax Compliance status and company directors of bidders will be verified on

the CSD for all price quotations and competitive bids. CK documents are

therefore to be attached in the bid. Tax status must remain Compliant for

conducting business with state.

All forms of verification documents are attached to qualify for preference

points as per each specific goal.

Joint Venture: In the case of a joint venture a Joint Venture Agreement or

an Intention to form a Joint Venture Agreement must be attached

This tender will be subject to the Government Procurement: General

Conditions of Contract of July 2010

Please ensure that all the following sections of the Quotation / Bid Document have been completed

in full. Failure to comply will result in the Quotation / Bid being seen as unre

Specific goals for preference points: EME or QSE which is at least 51% owned by Black people (5 points), Located in the Eastern Cape Province (2 points), EME or QSE which is at least 51% owned by Women (7 points), EME or QSE which is at least 51% owned by Youth up to 35 years of age (4 points), EME or QSE which at least 51% owned by people with Disability (2 points). Means of verification: ID Copy, CIPC and CSD report, medical certificate/SASSA for disability, municipal rates account/letter from councilor/lease agreement for locality.

similar nature were delivered satisfactorily in order for DoA to perform risk assessment.

offers and instantly disqualify a tenderer (and his tender offer) if it is established that he engaged in

corrupt or fraudulent practices.

F.3.8 Test for responsiveness

F.3.8.1 Determine, on opening and before detailed evaluation, whether each tender offer properly

received:

a) complies with the requirements of these Conditions of Tender,

b) has been properly and fully completed and signed, and

c) is responsive to the other requirements of the tender documents.

F.3.8.2 A responsive tender is one that conforms to all the terms, conditions, and specifications of

the tender documents without material deviation or qualification. A material deviation or qualification

is one which, in the Employer's opinion, would:

a) detrimentally affect the scope, quality, or performance of the works, services or supply identified

in the Scope of Work,

b) change the Employer's or the tenderer's risks and responsibilities under the contract, or

c) affect the competitive position of other tenderers presenting responsive tenders, if it were to be

rectified.

(registered breeders) for the supply and delivery of various sheep and goats as stipulated in Table 1

and Table 2.

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Table 3 Specifications For Sheep and Goats

Specifications

quality as follows;

• Fiber Diameter for sheep - Fine wool with a fiber diameter of 18–24

microns for softness and comfort.

• Clean Wool Yield - Minimum of 70% clean yield after scouring to

ensure high-quality fiber content and processing efficiency.

follows;

• Body Conformation: Well-balanced and muscular frame with a

broad chest, straight back, and strong legs to support good meat yield

and mobility.

• Body Weight: Mature body weight within breed standards (e.g., 70–

100 kg for rams, 50–70 kg for ewes) to ensure healthy growth and

productivity.

• Fleece Coverage: Uniform and dense fleece coverage over the body

(excluding face and legs in some breeds) to maximize wool

production and protect the animal.

• Teat and Udder Structure (for Ewes/Does): Well-formed,

symmetrical udder with two functional teats to support effective

nursing and reduce mastitis risk.

• Coat Condition: Smooth, healthy coat free of parasites or lesions,

indicating good overall health and adaptability to local climatic

conditions.

• Soundness: Strong legs and hooves, clear eyes, and overall healthy

appearance for longevity, ease of movement, and adaptability to

grazing conditions.

5. Rams/Bucks should be between 15 and 36 months of age

6. Ewes/Does should be between 15 and 24 months of age

the flock is free of sheep scab and Food and Mouth Disease

Dr. M. Yawa – Acting Scientific Manager Livestock, Aquaculture and Fisheries Development

+27 83 459 1223

[email protected] or

Mr. P. Jonas – Scientist Production, Livestock Coordinator

+27 72 964 3094

[email protected]

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drawn up in accordance with the given formats. These schedules shall then be bound

together with a suitable contents page and submitted with the bid documents. All such

schedules must be signed, and clearly marked as appendices to these relevant forms.

No specific environmental requirements are mentioned in the document.

The tender is subject to the Government Procurement: General Conditions of Contract of July 2010. The department reserves the right to terminate the contract if specifications are not adhered to. All proposals shall hold good for 90 days after bid closing date. The lowest or any bid will not necessarily be accepted.

Special conditions: comprehensive company profile demonstrating at least three years' experience in similar services, evidence of completed contracts or purchase orders with minimum order value of R1.5 million; at least three contactable references for similar livestock supply contracts completed within past three years; at least three confirmation letters from registered breeders confirming livestock sourcing; departmental officials will view and verify animals prior to purchase or award; department reserves right not to purchase livestock if discrepancies observed.

Bidders must be registered on CSD as service providers or capable of being registered prior to evaluation. Bidders must be registered and active on LOGIS. All prices must be firm and VAT inclusive. The awarding of bid is subject to acceptance of Supply Chain Management general contract conditions. Bidders must provide a comprehensive company profile demonstrating at least three years' experience in similar services, with evidence of completed contracts or purchase orders with a minimum order value of R1.5 million. Bidders must provide at least three contactable references for similar livestock supply contracts completed within the past three years. Bidders must submit at least three confirmation letters from registered breeders confirming that the livestock will be sourced from their breeding enterprise.

The evaluation of the bids will be done in a two stage process. Bidders who do not meet the

Administrative Compliance Requirements (completion or attachment of Compulsory documents),

shall not be considered for Stage 2 evaluation.

Stage 1A

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Administrative Compliance

The following criteria shall apply:

• The standard bid documentation has been completed comprehensively and correctly

and submission of listed returnable documents stated in the special conditions above.

• The Invitation to Bid (ECBD1) must be completed and signed
• Pricing Schedule must be completed.
• Bidder’s Disclosure (ECBD 4) must be completed and signed.
• In the event of a consortia/joint ventures, a signed agreement by all parties must be

submitted with the bid.

Stage 1B

Technical/ Functionality Evaluation (70 points) threshold

Technical evaluation, the first stage will be the evaluation of bids on functionality and during this

stage bids that do not meet the minimum threshold of 70 points on the functionality score will

be disqualified, and will not be considered for the second stage of evaluation i.e. price and