Security and armed patrol services at the regional landfill site in worcester on a month-to-month basis

Closing

• Date: Monday, 16 November 2026
• Time: 11:00

Briefing or site visit

• No compulsory briefing or site visit is stated.

Bidding procedure enquiries

• Department: Financial Services, Supply Chain Management
• Telephone: 086 126 5263

Technical enquiries

• Contact: Christo Swart
• Telephone: 023 348 2300

Submission address

Cape Winelands District Municipality

29 Du Toit Street

Stellenbosch

Service delivery address

Regional Landfill Site

Worcester

Submission method

• Sealed envelope, endorsed with the quotation number Q 2026/065 and the description, placed in the official tender box at the Cape Winelands District Municipality offices, 29 Du Toit Street, Stellenbosch.
• Faxed, e-mailed or telexed quotations are not accepted.
• Quotations open to the public immediately after the closing time.

Document format

• Complete the original quotation document in black ink; corrections must also be in black ink and signed.
• Correction fluid (Tippex) disqualifies the bid.
• Missing pages disqualify the bid.
• Alternative or multiple price offers are not permitted unless expressly invited.

Returnable documents

• MBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• MBD 4 (Declaration of Interest): discloses any director or shareholder employed by the state or connected to the evaluating authority.
• MBD 6.1 (Preference Points Claim): claims B-BBEE and locality preference points.
• MBD 7.1 or 7.2 (Contract Form): binds the successful bidder to the contract terms.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares any abuse of SCM systems or improper conduct.
• MBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently without collusion.
• Questionnaire (Annexure I): required to claim preference points.
• Authority for Signatory: board resolution or equivalent authorising the signatory to submit the bid.
• Credit Order Instruction.
• Compulsory Documentation Checklist.
• Tax Compliance Status Pin from SARS.
• Valid Letter of Good Standing under COIDA, or a letter valid for tender purposes, valid on the closing date.
• Certified copies of the bidder's and its directors' municipal accounts for the month preceding closure, or proof that rent includes rates and is not in arrears.
• B-BBEE Status Level Verification Certificate or sworn affidavit (EME/QSE) to claim preference points.
• For locality preference points: municipal account in the tenderer's name not older than 90 days, or lease agreement where the tenderer is lessee, or official bank letter confirming the registered business address.
• PSIRA registration certificate (section 20 of the Private Security Industry Regulation Act, 2001).
• NBCPSS registration and paid-up levies confirmation, valid on the closing date.
• Registration on the CWDM Supplier Database and the Central Supplier Database (CSD).

Evaluation stages

• Responsiveness to the tender specifications and requirements.
• Compliance to specifications.
• Value for money.
• Capability to execute the contract.
• Application of the Preferential Procurement Policy Framework Act and associated regulations.

Preference point system

• 80/20 preference point system applies.
• Price: 80 points awarded to the lowest compliant price.
• Specific goals: 20 points, split equally between B-BBEE status level and locality.
• B-BBEE: 10 points allocated according to the B-BBEE status level of contributor.
• Locality: 10 points allocated for enterprises located in the specific district or province.
• Bidders who do not submit a B-BBEE certificate or are non-compliant contributors score zero for B-BBEE but are not disqualified.
• To claim preference points, the Questionnaire (Annexure I) and MBD 6.1 must be completed; failure results in no preference points.

Minimum qualifying score

• No minimum qualifying score is stated.

Scope

• Security and armed patrol services at the Regional Landfill Site in Worcester on a month-to-month basis.
• Services must be rendered 24 hours a day, including weekends and public holidays.
• Deployment of PSIRA Grade C security officers per day and night shift.

Guard monitoring system

• The successful service provider must install a guard monitoring system with daily web-based access for the municipality.
• The system must be operational within 14 days from the date the quotation takes effect, or on a mutually agreed date.
• Daily guard monitoring reports must be submitted by 10:00 for the preceding 24 hours via email to authorised municipal representatives.
• Queries on monitoring reports must be answered in writing within 48 hours.
• The system must not cause noise nuisance or annoyance.

Response requirements

• The service provider must have facilities and manpower to respond to telephonic enquiries immediately.
• Physical response to emergencies threatening persons, property or assets must be within a maximum of 30 minutes.

Inspection and testing

• Pre-bidding testing is for the bidder's account.
• The bidder's premises must be open at all reasonable hours for inspection by the purchaser's representative.
• If inspections are required, the purchaser arranges and pays for them if the goods or services comply.
• If goods or services do not comply, the supplier bears the cost of inspection, testing or analysis.
• Non-compliant goods or services may be rejected.
• Rejected goods are held at the supplier's cost and risk and must be removed and replaced promptly.
• If the supplier fails to replace rejected goods, the purchaser may procure replacements at the supplier's expense.
• These provisions do not prejudice the purchaser's right to cancel the contract for breach.

Pricing requirements

• Prices quoted must be fixed and may not vary, except for authorised adjustments or a bid validity extension.
• Payment in Rand.
• VAT must be shown clearly on each invoice.
• Where the contract value exceeds R1 000 000, the bidder must be VAT-registered with SARS; the municipality will treat the price as VAT-inclusive even if no VAT is indicated.
• No contract will be concluded with a bidder whose tax matters are not in order or whose municipal rates and taxes are in arrears.
• Foreign suppliers are responsible for taxes, stamp duties and license fees imposed outside South Africa.
• Local suppliers are responsible for all taxes, duties and license fees until delivery.
• CIDB registration number must be included if applicable.

Pricing

• Prices quoted are fixed and may not vary, except for authorised price adjustments or a bid validity extension.
• Payment in Rand.

Payment terms

• Invoices paid within 30 calendar days of receipt.
• VAT must be shown clearly on each invoice.
• Where the contract value exceeds R1 000 000, the bidder must be VAT-registered with SARS; the municipality will treat the price as VAT-inclusive even if no VAT is indicated.

Bid validity

• Quotations remain valid for 180 days from the closing date.
• The SCM Department may request an extension before expiry; bidders who decline or do not respond are excluded from further evaluation.

Performance security

• The successful bidder must furnish a performance security within 30 days of contract award, in the amount specified in the Special Conditions of Contract.
• Acceptable forms: bank guarantee, irrevocable letter of credit, or cashier's/certified cheque.
• The security is released within 30 days after completion of performance obligations.

Variation orders

• Changes may not exceed 15% of the original contract value (20% for construction-related contracts).

Penalties

• Late delivery or non-performance attracts a penalty calculated at the prime interest rate for each day of delay.

Tax and municipal arrears

• No contract will be concluded with a bidder whose tax matters are not in order or whose municipal rates and taxes are in arrears.

Mandatory eligibility

• PSIRA registration under section 20 of the Private Security Industry Regulation Act, 2001.
• NBCPSS registration with paid-up levies, valid on the closing date.
• Registration on the CWDM Supplier Database and the Central Supplier Database (CSD).
• Tax Compliance Status Pin from SARS; a separate pin for each consortium or joint venture member.
• Valid Letter of Good Standing under COIDA, or a letter valid for tender purposes, valid on the closing date.
• Certified copies of the bidder's and its directors' municipal accounts for the month preceding closure, or proof that rent includes rates and is not in arrears; bidders in arrears for more than three months without a settlement arrangement are unsuccessful.
• Board resolution or equivalent authorising the signatory to submit the bid.

B-bbee

• Bidders must submit an original valid B-BBEE Status Level Verification Certificate or a certified copy, or a sworn affidavit for EMEs/QSEs, to claim preference points.
• Non-compliant contributors are not disqualified but score zero for B-BBEE.
• EME threshold: annual total revenue up to R10 million (sector thresholds may differ).
• QSE threshold: annual total revenue between R10 million and R50 million.
• A trust, consortium or joint venture must submit a consolidated B-BBEE certificate.

Locality preference

• To claim locality points, submit a municipal account in the tenderer's name not older than 90 days, or a lease agreement where the tenderer is lessee, or an official bank letter confirming the registered business address.
• The Questionnaire (Annexure I) and MBD 6.1 must be completed.

CIDB

• CIDB registration is required only if applicable; the registration number must be included and will be verified during evaluation.

Returnable forms

• MBD 1, MBD 4, MBD 6.1, MBD 7.1/7.2, MBD 8, MBD 9, Questionnaire, Authority for Signatory, Credit Order Instruction, Compulsory Documentation Checklist.

Contract duration

• Month-to-month basis.
• The contract may be extended if additional funds become available.

Warranty

• Goods supplied must be new, unused, of the most recent model, and free from defects.
• Warranty valid for 12 months after delivery and acceptance, or 18 months after shipment, whichever is earlier.
• The supplier must repair or replace defective goods at its own cost.

Payment

• Invoices paid within 30 days of submission.
• Payment in Rand.
• VAT must be shown clearly on each invoice.
• Where the contract value exceeds R1 000 000, the bidder must be VAT-registered with SARS; the municipality will treat the price as VAT-inclusive even if no VAT is indicated.

Prices

• Prices are fixed and may not vary, except for authorised adjustments or a bid validity extension.

Variation orders

• Changes may not exceed 15% of the original contract value (20% for construction-related contracts).

Assignment and subcontracting

• The supplier may not assign obligations without the purchaser's prior written consent.
• The supplier must notify the purchaser in writing of all subcontracts; notification does not relieve the supplier of liability.
• The whole contract may not be subcontracted.

Delays and penalties

• The supplier must notify the purchaser in writing of any delay, its likely duration and cause.
• Late performance attracts a penalty calculated at the prime interest rate for each day of delay.

Termination

• The purchaser may terminate for default (failure to deliver, failure to perform obligations, corrupt or fraudulent practices) with written notice.
• On termination, the purchaser may procure similar goods or services and the supplier is liable for excess costs.
• The purchaser may impose a restriction penalty prohibiting the supplier from doing business with the public sector for up to 10 years.
• The supplier has 14 days to provide reasons why a restriction should not be imposed.
• Termination for insolvency is without compensation.

Disputes

• Parties must attempt amicable resolution within 30 days, then mediation, then a South African court.

Governing law

• South African law.

Notices

• Written notices sent by ordinary mail to the address furnished in the bid are deemed proper service.

The 80/20 preference point system applies.

Points allocation

• Price: 80 points for the lowest compliant price.
• Specific goals: 20 points, split equally between B-BBEE status level and locality.
• B-BBEE: 10 points allocated according to the B-BBEE status level of contributor.
• Locality: 10 points for enterprises located in the specific district or province.

Claiming preference points

• The Questionnaire (Annexure I) and MBD 6.1 must be completed; failure results in no preference points.
• Bidders without a B-BBEE certificate or non-compliant contributors score zero for B-BBEE but are not disqualified.
• For locality points, submit a municipal account in the tenderer's name not older than 90 days, or a lease agreement where the tenderer is lessee, or an official bank letter confirming the registered business address.