Development of municipal offices at velddrif as per national building regulations

Closing

• Date: 7 December 2026
• Time: 12:00
• Bids will be opened in public at the closing time.

Compulsory clarification meeting

• Date: 16 November 2026
• Time: 11:00
• Venue: Noordhoek Community Hall, Velddrif
• Doors close at 11:05; late arrival will bar attendance.

Document collection

• Tender documents available from 9 November 2026 at 09:00.

Bid validity

• Bids must remain valid and binding for 120 days after the closing date.

Document collection

• Contact: Coellin Julius
• Telephone: (022) 913 6000
• Email: [email protected]

Technical enquiries

• Contact: Mrs Alicia Henning
• Email: [email protected]

Submission address

Municipal Offices

13 Kerk Street

Piketberg

7320

Document collection address

Bergrivier Municipality

13 Kerk Street

Piketberg

Submission method

• Sealed envelope, clearly marked with the tender number and title, placed in the tender box at the Municipal Offices, 13 Kerk Street, Piketberg.
• Bids sent by fax or email will not be accepted.
• Bids addressed to a municipal official in a personal capacity will be disqualified immediately.
• Bidders using a courier remain responsible for ensuring the bid reaches the tender box before the closing time.
• Only bids completed in handwritten black ink on the original bid documentation will be accepted.
• Proof of posting or courier dispatch is not accepted as proof of receipt.

Returnable documents

• Tax Clearance Certificate, Tax Compliance Status (TCS) Pin or CSD registration number — proof of tax compliance; failure to submit may invalidate the bid.
• Preference Point Claim form (Preferential Procurement Regulations) — completed in full to claim preference points.
• Valid CIDB registration certificate showing Grade 3GB or higher, valid on the submission date.
• Proof of CSD registration as a prospective supplier.

Disqualification risks

• Late submission.
• Incomplete bid documentation.
• Bid submitted by fax or email.
• Bid not completed in handwritten black ink on the original documentation.
• Bid addressed to a municipal official personally.
• Missing tax compliance evidence or CSD registration number.

Evaluation system

• Conducted under the Council's Supply Chain Management Policy.
• Preference point system: 80 points for price, 10 points for specific participation goals, 10 points for B-BBEE.
• The Preference Point Claim form must be completed in full to claim any preference points.
• Bid prices must be VAT inclusive.

Minimum qualifying requirements

• CIDB Grade 3GB or higher, with valid proof, valid on the tender submission date.
• Registration as a prospective supplier on the National Treasury Central Supplier Database (CSD).
• Submission of a Tax Clearance Certificate, TCS Pin or CSD registration number.

Scope

• Development of municipal offices at Velddrif in accordance with the National Building Regulations.
• The works are construction of buildings and require a competent and experienced contractor.

Contractor requirement

• CIDB grading of 3GB or higher, with valid proof submitted and registration valid on the tender submission date.

Pricing

• Bid price must be VAT inclusive.
• Tender documents cost R500.00 per set (VAT inclusive).
• Payment must be deposited into Bergrivier Municipality's account at Nedbank, Piketberg: current account 116 976 1380, branch 198765.
• Payment reference: T 8.3.65-2026 MN246-2026 followed by the company name.
• Proof of payment is required when collecting the documents.

Bid validity

• Bids must remain valid and binding for 120 days after the closing date.

Mandatory registrations and evidence

• CSD: registered as a prospective supplier on the National Treasury Central Supplier Database.
• Tax: Tax Clearance Certificate, Tax Compliance Status (TCS) Pin or CSD registration number submitted with the bid; failure may invalidate the bid.
• CIDB: Grade 3GB or higher, with valid proof, valid on the tender submission date.
• Preference Point Claim form: completed in full to claim the 80/10/10 preference points.

Bid conditions

• Only bids completed in handwritten black ink on the original bid documentation are accepted.
• Bids sent by fax or email are rejected.
• Bids addressed to a municipal official in a personal capacity are disqualified.
• The Municipality is not obliged to accept the lowest or any bid and may accept a bid in full or in part.
• Where prices are cost effective, the Council may procure additional items.

Bids are evaluated under the Council's Supply Chain Management Policy using an 80/10/10 preference point system: 80 points for price, 10 points for specific participation goals and 10 points for B-BBEE. The Preference Point Claim form must be completed in full to claim preference points. Bid prices must be VAT inclusive.