Security guarding services, gqeberha – 3-Month contract

Closing date: 19 October 2026 at 16:00

RFQ issued: 14 October 2026

Contact person: Portia Mbovane

Email: [email protected]

Submission email: [email protected]

Organisation: Department of Trade, Industry and Competition (the dtic)

Submission method: email to [email protected]

Closing time: 19 October 2026 at 16:00

Quotations must be dated and signed, preferably on company letterhead.

Quotations must remain valid for at least 60 days from the RFQ closing date.

Prices must be VAT inclusive; non-VAT vendors must state this clearly.

Prices must be firm for the contract duration; exchange-rate conditions must be stated.

Returnable forms (complete and submit with quotation):

• SBD 1 (Invitation to Bid): bidder details and signed offer cover page.
• SBD 4 (Declaration of Interest): discloses any state employment or connections to procuring institution; false disclosure disqualifies.
• RFQ with POPIA consent form: consents to processing of personal information.
• SBD 6.1 (Preference Points Claim): required only if claiming preference points; incomplete table 1 means no points claimed.

Disqualification risks:

• Quotations received after closing date/time.
• Bidders employed by the state.
• Failure to submit required forms or proof for specific goals.
• Failure to register on CSD with verified banking details.

Evaluation stages: pre-compliance, then functionality (if applicable), then 80/20 point scoring.

Scoring split: 80 points for price, 20 points for preferential procurement specific goals.

Contract awarded to bidder with highest total points.

Specific goals and points (from SBD 6.1):

• HDI (Race/Women/People with disability): 2 points
• Local Procurement: 6 points
• SMMEs: 2 points
• B-BBEE: 10 points

Proof required for each goal; missing proof means no points for that goal.

Security guarding services in Gqeberha.

Contract period: 3 months.

Required items:

• 1 x Grade C Security Guard for 3 months
• Supply and use of a handheld metal detector for 3 months
• Supply a handheld scanner to positively identify visitors by scanning ID/Driver's license for 3 months

Annexure A pricing schedule items:

• 1 x Grade C Security Guard for 3 months
• Supply and use of handheld metal detector for 3 months
• Supply handheld scanner for ID/Driver's license scanning for 3 months

Prices to be quoted excluding VAT, with VAT at 15% if applicable, and total including VAT.

Pricing format: Annexure A schedule with unit prices.

Prices must be VAT inclusive; VAT at 15% if applicable.

Prices must be firm for contract duration.

Price offered by highest-scoring bidder must be reasonable and market related.

No bid security, bonds, or guarantees specified.

CSD registration required with verified banking details.

Tax compliance: SARS TCS PIN or CSD number required; each consortium/JV/subcontractor party must submit separate proof.

B-BBEE: certificate, CIPC certificate, or sworn affidavit (per B-BBEE guide paragraph 17) required to claim preference points.

No bids from persons employed by the state or entities with directors/members in state service.

Foreign suppliers must complete questionnaire in SBD 1 Part A if applicable.

Preference points for B-BBEE (10 points) require a valid B-BBEE certificate, CIPC B-BBEE certificate, or sworn affidavit per B-BBEE guide paragraph 17. Other specific goals: HDI (2 points) requires proof of disability (GP/specialist letter) and latest CSD report for race/women; SMME (2 points) requires SARS return, B-BBEE certificate, or affidavit; Local Procurement (6 points) requires proof of address not older than 3 months. Missing proof means no points claimed.

Contract subject to Preferential Procurement Policy Framework Act, 2000, Preferential Procurement Regulations 2017, and General Conditions of Contract (GCC). Successful bidder must sign SBD 7 contract form. The dtic may appoint more than one service provider and reserves the right not to appoint. Fraudulent claims for specific goals may lead to disqualification, recovery of costs, contract cancellation, restriction from state business for up to 10 years, or criminal prosecution.

Quotations must be dated and signed. Late quotations not considered. Quotations valid for 60 days. Prices VAT inclusive unless non-VAT vendor. Prices firm for contract duration. dtic may appoint more than one service provider or not appoint. Highest-scoring price must be reasonable and market related.

Evaluation uses 80/20 preference system for procurements up to R50 million (all taxes included). 80 points for price, 20 for specific goals. Award to highest total points. Specific goals per SBD 6.1: HDI 2, Local Procurement 6, SMME 2, B-BBEE 10.