Supply and delivery of 8 laptops – eastern cape government tender (ICT)

Closing date: 17 August 2026 at 12:00 (local time).

Advert date: 11 August 2026.

No site inspection or bidders meeting is scheduled.

Technical enquiries: Mr A. Mashiyi, 047 877 5200, [email protected].

Supply Chain Management: 045 931 1011, [email protected].

Bidding procedure enquiries: Ms Yandiswa Tofile, 045 931 6314, [email protected].

Submission address: 15 Maclear Road, Elliot, 5460 (Reception).

Tenders must be submitted by hand at 15 Maclear Road, Elliot, 5460 (Reception) by 12:00 on 17 August 2026. No faxed, couriered, or emailed tenders will be accepted. The envelope must be sealed and endorsed with the bid number (SLM/SCM/08/2026/2027), the description 'SUPPLY AND DELIVERY OF 8 LAPTOPS', and the bidder's name and address. Bids will be opened in public immediately after closing. Late bids will be rejected.

Returnable documents (all must be completed, signed, and submitted with the bid):

• MBD 1 (Invitation to Bid): bidder details and signed offer cover page.
• MBD 2 (Tax Clearance Certificate): original valid tax clearance certificate.
• MBD 4 (Declaration of Interest): discloses any connection to state employees or the evaluating authority.
• MBD 6.1 (Preference Points Claim): claims B-BBEE points under the 80/20 system.
• MBD 7 (Contract Form): to be signed by the successful bidder.
• MBD 8 (Declaration of Past SCM Practices) and MBD 9 (Certificate of Independent Bid Determination): certify no collusion and past conduct.
• Latest full CSD report (not older than 3 months).
• Municipal rates and taxes clearance certificate (not older than 3 months), or lease agreement if the property is leased.
• Proof for specific goals: CSD summary or certified ID copy for ownership claims; CSD and rate clearance/proof of residence for locality.

Disqualification risks:

• Failure to submit any required document or form.
• Incomplete or unsigned forms.
• Bids not submitted on the official forms (re-typing not allowed).
• Alterations to bid forms not authenticated by the bidder.
• Bids from persons in the service of the state or listed on the Register of Tender Defaulters.

Tender documents obtained from e-tender portal (www.etenders.gov.za) and municipality website (www.slm.gov.za). Tenders must be submitted by hand at 15 Maclear Road, Elliot, 5460 by 12:00 on 17 August 2026. Envelope endorsed with bid number and name. No faxed, couriered, or emailed tenders accepted.

Evaluation uses the 80/20 preference point system under the Preferential Procurement Regulations 2022.

• Price: 80 points awarded to the lowest acceptable bid.
• Specific Goals: 20 points allocated as follows:
• Youth Owned Company: 8 points (proof: CSD summary or certified ID copy of director).
• Women Owned Company: 2 points (proof: CSD summary or certified ID copy of director).
• Black Owned Company: 2 points (proof: CSD summary or certified ID copy of director).
• Locality: 8 points based on location of the business:
• Within Sakhisizwe Local Municipality: 8 points.
• Within Chris Hani District: 6 points.
• Within Eastern Cape: 4 points.
• Outside Eastern Cape: 2 points.
• No proof: 0 points.
• Proof for locality: CSD and rate clearance or proof of residence.

Failure to submit proof for specific goals will result in zero points for those goals. The municipality is not bound to accept the lowest or any bid and reserves the right to accept the whole or part of the bid.

The tender is for the supply and delivery of 8 laptops and 4 laptop bags, as follows:

Item 1: 4 laptops with:

• Intel Core i7-1355U processor (12M cache, up to 5.0 GHz)
• 1 tb ssd
• 15.6" FHD UWVA eDP IPS anti-glare narrow bezel display (1920 x 1080)
• 16GB DDR4 3200 RAM (1x16GB, 2 slots, max 32GB)
• 512GB PCIe NVMe storage
• Intel Iris Xe Graphics
• Windows 11 Pro x64
• Intel AX211 WiFi 6E + Bluetooth 5.3 combo
• Ports: 1 HDMI 2.1, 2 USB Type-C (10Gbps), 2 USB 3.2 Gen1, 1 RJ45, 1 headphone/microphone combo jack
• At least 24 months warranty

Item 2: 4 laptops with:

• Windows 11 Pro
• 13.3 to 14-inch IPS touchscreen display
• 16Gb ram
• 1TB SSD storage
• Intel Core Ultra 7 256V processor
• Intel Arc 140V GPU (8G) graphics
• 5MP AI camera
• Up to 21 hours battery life
• At least 24 months warranty

Item 3: 2 x 14-inch laptop bags

Item 4: 2 x 16-inch laptop bags

Bidders must provide details of similar projects completed in the past, including a description of the work, contract value, employer name, and contactable references. This information is required in the Past Experience section of the tender document.

Goods must conform to the standards in the specifications. Pre-bidding testing is at the bidder's cost. If inspections are required, the bidder's premises must be open for inspection by the department's representative. If goods fail inspection, the cost of inspection is borne by the supplier, and rejected goods must be removed and replaced at the supplier's cost. The purchaser may also reject goods after delivery if they do not comply with the contract.

The pricing schedule requires unit prices and totals for each item, with a subtotal, 15% VAT, and total to be provided. Bidders must include VAT in their bid rates.

Bidders must include VAT in their bid rates. The pricing schedule requires unit prices and totals for each item, with a subtotal, 15% VAT, and total to be provided. No contract adjustment is allowed during the contract period; rates are fixed. The contract is for a once-off supply.

Bidders must be registered on the Central Supplier Database (CSD) and provide a CSD number or SARS Tax Compliance Status (TCS) PIN. A valid tax clearance certificate (MBD 2) must be attached. B-BBEE status level verification certificate or sworn affidavit (for EMEs & QSEs) must be submitted to qualify for preference points. Bidders must complete and sign the Declaration of Interest (MBD 4) and provide proof for specific goals: CSD summary or certified ID copy for youth, women, and black ownership; CSD and rate clearance/proof of residence for locality. Foreign suppliers must complete the pre-award questionnaire. Bids from persons in the service of the state will not be considered.

The General Conditions of Contract (GCC) for Supply Chain Management apply. Bids must be on official forms, completed in black ink, with no erasures; corrections must be initialed. Bids not submitted on the bound forms, or with unauthorized alterations, may be rejected. Bids must be submitted in sealed envelopes marked with the bid number and bidder's name, delivered to the Budget Office, 15 Maclear Road, Elliot, by the closing time. Late bids are rejected. Bidders may withdraw their bid in writing before closure. Defaulting bidders are liable for additional costs incurred by the municipality. No site inspection is scheduled. VAT must be included in bid rates. The municipality is not bound to accept the lowest or any bid. Penalties: 10% of the invoice amount may be withheld for failure to deliver as specified. No contract adjustment is allowed; rates are fixed. The contract is valid for a once-off supply.

The municipality is under no obligation to accept any proposal and reserves the right to accept the whole or part of the bid. No tenders will be considered from persons in the service of the state, persons listed on the Register of Tender Defaulters, or those who have abused the SCM system or failed on previous contracts. The municipality's supply chain policy applies at all stages. The municipality reserves the right to extend the tender period.

Tender validity period is 90 days after the closing date. Required documents include: municipal rates and taxes clearance certificate not older than 3 months (or lease agreement if property is leased), latest full CSD report not older than 3 months, and fully completed and signed MBD 1-9. Failure to submit these will lead to disqualification.

Evaluation uses the 80/20 preference point system. Price: 80 points to the lowest bid. Specific goals: 20 points. Youth Owned Company: 8 points (CSD summary or certified ID copy). Women Owned Company: 2 points. Black Owned Company: 2 points. Locality: within Sakhisizwe LM 8 points, within Chris Hani District 6 points, within Eastern Cape 4 points, outside Eastern Cape 2 points, no proof 0 points.