Frequently Asked Questions — Suitable and capable service providers are invited to bid for safeguarding and security services to KZN: Public Works and Infrastructure for the facilities: Hazelmere House (08 months), Umlazi V Clinic (08 months), Esplanade Government Building (06 months) & Enduduzweni Centre for Disabled (06 months).

Question 1

What are the submission requirements for this tender (Ref: )?

Accepted Answer

Returnable Documents: equipment of valid proof of registration with ICASA in the form of lease agreement with, the third party indicating the relationship agreement, dated and signed. (please attach, R1 000 000 (One Million Rands) (please provide originally certified copies)., Failure to meet the above prequalification will lead to immediate disqualification, 2) Certified Copy of Identity Document/s", 1) Certified copy of Identity Document/s Applicable, Briefing Session (please indicate if the briefing, Briefing Session (please indicate if the briefing is compulsory or non-compulsory)

Question 2

How will bids be evaluated?

Accepted Answer

Pt−Pmin Ps= 80(1− ) Pmin Where Ps = Points scored for price of tender under consideration Pt = Price of tender under consideration Pmin = Price of lowest acceptable tender 4. POINTS AWARDED FOR SPECIFIC GOALS 4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference points must be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer will be allocated points based on the goals stated in table 1 below as may be supported by proof/ documentation stated in the conditions of this tender: 4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if it is unclear whether the 80/20 or 90/10 preference point system applies, an organ of state must, in the tender documents, stipulate in the case of— (a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10 preference point system will apply and that the highest acceptable tender will be used to determine the applicable preference point system: or (b) any other invitation for tender, that either the 80/20 or 90/10 preference point system will apply and that the lowest acceptable tender will be used to determine the applicable preference point system, then the organ of state must indicate the points allocated for specific goals for both the 90/10 and 80/20 preference point system. VERSION 3 of 55 Table 1: Specific goals for the tender and points claimed are indicated per the table below. (Note to organs of state: Where either the 90/10 or 80/20 preference point system is applicable, corresponding points must also be indicated as such. Note to tenderers: The tenderer must indicate how they claim points for each preference point system.) Number of points allocated (80/20 system) Applicable or The specific goals allocated points in terms of this Not (To be completed by tender Applicable the organ of state) "Ownership by People who are Women 10 Documentary Proof Required: 1) Original EME or QSE Sworn Affidavit; signed and Applicable dated by Commissioner of Oaths or SANAS approved B-BBEE certificate. 2) Certified Copy of Identity Document/s" "Ownership by People who are Youth Documentary Proof Required: 3) Certified copy of Identity Document/s Applicable 10 1) Original EME or QSE sworn affidavit, signed and dated by Commissioner of Oaths or SANAS approved B-BBEE certificate. VERSION 3 of 55 DECLARATION WITH REGARD TO COMPANY/FIRM 4.3. Name of company/firm............................................................................... 4.4. Company registration number: ..................................................................... 4.5. TYPE OF COMPANY/ FIRM  Partnership/Joint Venture / Consortium  One-person business/sole propriety  Close corporation  Public Company  Personal Liability Company  (Pty) Limited  Non-Profit Company  State Owned Company [TICK APPLICABLE BOX] 4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and I acknowledge that: i) The information furnished is true and correct. ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this form. iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to the satisfaction of the organ of state that the claims are correct. iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the organ of state may, in addition to any other remedy it may have – (a) disqualify the person from the tendering process. (b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct. (c) cancel the contract and claim any damages which it has suffered as a result of having to make less favourable arrangements due to such cancellation. (d) recommend that the tenderer or contractor, its shareholders and directors, or only the shareholders and directors who acted on a fraudulent basis, be restricted from obtaining business from any organ of state for a period not exceeding 10 years, after the audi alteram partem (hear the other side) rule has been applied; and (e) forward the matter for criminal prosecution, if deemed necessary. .............................................. SIGNATURE(S) OF TENDERER(S) SURNAME AND NAME ............................................................. VERSION 3 of 55 EME’S AND QSE’S MUST COMPLETE THE FOLLOWING APPLICABLE AFFIDAVIT FORM TO CLAIM

Question 3

What are the technical specifications?

Accepted Answer

EPWP SPECIFICATION 54 - 55 VERSION 3 of 55 SBD1 PART A INVITATION TO QUOTATION YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE (DEPARTMENT OF PUBLIC WORKS & INFRASTRUCTURE) BID NUMBER: ZNTD 06092 W CLOSING DATE: 30 October 2026 CLOSING TIME: 11h00 Suitable and capable service providers are invited to bid for safeguarding and security services to KZN: Public Works and Infrastructure for the facilities: Hazelmere House (08 months), Umlazi V Clinic (08 months), Esplanade Government Building (06 months) & Enduduzweni Centre for DESCRIPTION Disabled (06 months). BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX NO. 6 SITUATED AT: Department of Public Works: EThekwini Region (Mayville) 455A King Cetshwayo Highway, 4001 BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO TECHNICAL ENQUIRIES MAY BE DIRECTED TO: CONTACT PERSON Mrs. M. Ngcobo CONTACT PERSON Mr. R. Mkhize TELEPHONE NUMBER 066 535 7932 TELEPHONE NUMBER 066 397 9176 FACSIMILE NUMBER N/A FACSIMILE NUMBER N/A E-MAIL ADDRESS Khosi.ngcobo@kznworks.gov.za E-MAIL ADDRESS Roy.mkhize@kznworks.gov.za NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS TELEPHONE NUMBER CODE NUMBER CELLPHONE NUMBER FACSIMILE NUMBER CODE NUMBER E-MAIL ADDRESS VAT REGISTRATION NUMBER SUPPLIER TAX CENTRAL COMPLIANCE STATUS COMPLIANCE SUPPLIER OR SYSTEM PIN: DATABASE No: MAAA B-BBEE STATUS TICK APPLICABLE BOX] B-BBEE STATUS LEVEL [TICK APPLICABLE BOX] LEVEL VERIFICATION SWORN CERTIFICATE Yes No AFFIDAVIT Yes No [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE] Yes No ARE YOU THE [IF YES, ANSWER THE ACCREDITED QUESTIONNAIRE BELOW] ARE YOU A FOREIGNREPRESENTATIVE IN BASEDSOUTH AFRICA FOR SUPPLIER FOR THETHE GOODS GOODS /SERVICES/SERVICES /WORKS /WORKS OFFERED? OFFERED? Yes No [IF YES ENCLOSE PROOF] VERSION 3 of 55 QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 BELOW. VERSION 3 of 55 SBD1 PART B TERMS AND CONDITIONS FOR BIDDING BID SUBMISSION: BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR CONSIDERATION. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED–(NOT TO BE RE-TYPED) OR IN THE MANNER PRESCRIBED IN THE BID DOCUMENT. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT, 2000 AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2022, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT. THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (SBD7). TAX COMPLIANCE REQUIREMENTS BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VERIFY THE TAXPAYER’S PROFILE AND TAX STATUS. APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS WEBSITE WWW.SARS.GOV.ZA. BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID. IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER. WHERE NO TCS PIN IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE, COMPANIES WITH DIRECTORS WHO ARE PERSONS IN THE SERVICE OF THE STATE, OR CLOSE CORPORATIONS WITH MEMBERS PERSONS IN THE SERVICE OF THE STATE.” NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. SIGNATURE OF BIDDER: ................................................... CAPACITY UNDER WHICH THIS BID IS SIGNED: ................................................... (Proof of authority must be submitted e.g. company resolution) DATE: ................................................... VERSION 3 of 55 SECTION A SPECIAL INSTRUCTIONS AND NOTICES TO BIDDERS REGARDING THE COMPLETION OF BIDDING FORMS PLEASE NOTE THAT THIS BID IS SUBJECT TO TREASURY REGULATIONS 16A ISSUED IN TERMS OF THE PUBLIC FINANCE MANAGEMENT ACT, 1999, THE KWAZULU-NATAL SUPPLY CHAIN MANAGEMENT POLICY FRAMEWORK. 1. Unless inconsistent with or expressly indicated otherwise by the context, the singular shall include the plural and visa versa and with words importing the masculine gender shall include the feminine and the neuter. 2. Under no circumstances whatsoever may the bid forms be retyped or redrafted. …

Question 4

What financial requirements apply to bidders?

Accepted Answer

Estimated Value: R1 Million

Question 5

What compliance and legal requirements must bidders meet?

Accepted Answer

SECTION E PRICING SCHEDULE (SBD 3) 13 -20 SECTION F BIDDER’S DISCLOSURE (SBD 4) 21 – 22 SECTION G PREFERENCE POINTS CLAIM FORM (SBD 6.1) 23 - 31 SECTION H CONTRACT FORM (SBD 7) 32 – 37 SECTION I GENERAL CONDITIONS OF CONTRACT 38- 45 SECTION J SPECIAL CONDITIONS OF CONTRACT 46 SECTION K AUTHORITY TO SIGN A BID 47 SECTION L TERMS OF REFERENCE / DETAILED 48 - 53 B-BBEE Minimum Level: One B-BBEE Details: SWORN AFFIDAVIT – B-BBEE EXEMPTED MICRO ENTERPRISE I, the undersigned, Full name & Surname Identity number Hereby declare under oath as follows: The contents of this statement are to the best of my knowledge a true reflection of the facts. I am a member / director / owner of the following enterprise and am duly authorised to act on its behalf: Enterprise Name Trading Name (If Applicable): Registration Number Enterprise Physical Address: Type of Entity (CC, (Pty) Ltd, Sole Prop etc.): Nature of Business: Definition of “Black As per the Broad-Based Black Economic Empowerment Act as People” Amended by Act No “Black People” is a generic term which means Africans, Coloureds and Indians – who are citizens of the Republic of South Africa by birth or descent. or who became citizens of the Republic of South Africa by naturalization- before 27 April 1994; or on or after 27 April 1994 and who would have been entitled to acquire citizenship by naturalization prior to that date;” Definition of “Black “Black Designated Groups means: Designated Groups” unemployed black people not attending and not required by law to attend an educational institution and not awaiting admission to an educational institution. Black people who are youth as defined in the National Youth Commission Act of 1996. Black people who are persons with disabilities as defined in the Code of Good Practice on employment of people with disabilities issued under the Employment Equity Act. Black people living in rural and underdeveloped areas. Black military veterans who qualify to be called a military veteran in terms of the Military Veterans Act ;” I hereby declare under Oath that: VERSION 3 of 55 The Enterprise is ______________% Black Owned as per Amended Code Series 100 of

Question 6

What are the important dates and deadlines for this tender?

Accepted Answer

{"closingDate":"30 October 2026","closingTime":"11h00","briefingSession":"{\"date\":\"16 October 2026\",\"time\":\"09h30am\",\"venue\":\"e if the briefing is compulsory or non-compulsory)\",\"is_compulsory\":true}"}

Question 7

Who should be contacted for queries about this tender?

Accepted Answer

{"name":"Mrs. M. Ngcobo CONTACT PERSON","email":"Khosi.ngcobo@kznworks.gov.za","phone":"066 535 7932","department":"reserves the right not to award to the lowest bidder","address":"site registers, it will lead to elimination of bid."}

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