Supply and delivery of halaal meat for marion summer repairs voyage (DFFE RFQ 264)

Closing date: 20 November 2026 at 11:00. Submit by email to [email protected].

Expected delivery date: 7 December 2026 (the SA Agulhas II departs for Antarctica via Marion Island in the first week of December 2026).

Quotation validity: 90 days from the closing date.

No compulsory briefing or site visit is stated in the document.

Enquiries:

• Contact: Luxolo Matiwane
• Telephone: 021 493 7244
• Email: [email protected]

Submission:

• Method: email
• Submission email: [email protected]

Delivery address:

Department of Forestry, Fisheries and the Environment

East Pier Building 1

V&A Waterfront

Cape Town

Department address:

Nedbank Building

63 Strand Street

Private Bag PO Box 4390

Cape Town, 8000

Submit by email to [email protected]. Quotations received after the closing date and time will not be accepted.

The quotation must be on the bidder's company letterhead and include item descriptions, quotation validity, banking details, contact details and the CSD MAAA number. Include VAT per item where applicable.

Prices must be firm until delivery; no price adjustment is accepted except for exchange rate movements.

Quotations are valid for 90 days from the closing date unless otherwise stated. Bidders must indicate delivery timelines and the quotation expiry date.

Deliver to the SANAP Warehouse, East Pier Building 1, V&A Waterfront, Cape Town. No goods or services may be delivered before an official order is received from the Department.

Returnable forms - complete, sign and submit with the quotation:

• SBD 4 (Bidder's Disclosure): declares whether any director or shareholder is employed by the state or connected to the department; a false disclosure disqualifies the bid.
• SBD 6.1 (Preference Points Claim Form): claims specific goals points under the 80/20 system.

Mandatory certificates to submit with the bid:

• Food Premises Certificate issued by the Municipality, in the name of the bidding company.
• Halaal (meat and poultry) Certificate.
• ISO 22000 or HACCP with ISO 9001 or ISO 22002 certification.
• Certificate for Veterinary Approved Establishment.
• CSD Registration Report or MAAA number.

Bidders who fail any mandatory requirement are disqualified and not evaluated further.

Evaluation uses the 80/20 preference point system for quotations up to R1 000 000: 80 points for price and 20 points for specific goals, totalling 100 points.

Specific goals (each carrying 20 points): more than 50% ownership by Black people; more than 50% ownership by women; more than 50% ownership by people living with disability.

Claim specific goals by submitting a complete and signed SBD 6.1 with supporting proof: SANAS or CIPC-accredited B-BBEE certificate or sworn affidavit, CIPC ownership certificate, and for disability a medical certificate signed by a medical practitioner with a practice number. Joint ventures or partnerships must submit consolidated accreditation credentials and a consolidated B-BBEE certificate in the name of the joined entities.

Failure to submit the required proof means specific goals points are not claimed.

Mandatory pass/fail requirements: any missing mandatory certificate or form, failure to be CSD-registered or tax-compliant, listing on the Register for Tender Defaulters or List of Restricted Suppliers, or inability to deliver within 10 working days while maintaining the cold chain results in disqualification with no further evaluation.

DFFE reserves the right to conduct due diligence, request additional information to validate claims, negotiate prices with preferred tenderers, and not appoint any tenderer.

No minimum qualifying score is stated in the document.

Supply and deliver meat and meat products for the Marion Summer Repairs Voyage per Meat Requirements List 2026 (Annexure A) and the Specification for Fresh Meat Requirements and Deliverables (Annexure B).

Delivery destination: SANAP Warehouse, East Pier Building 1, V&A Waterfront, Cape Town.

Expected delivery: 7 December 2026. Delivery must occur within 10 working days after receipt of a complete order, during DFFE working hours (07:30-16:00).

Annexure A items (all non-pork, Halaal meats):

• Beef Boerewors, 20 kg packs, quantity 4
• Beef Ox-Tail, 20 kg packs, quantity 2
• Beef Diced, 20 kg packs, quantity 2
• Crumbed Chicken, 3x2 kg packs, quantity 2
• Tenderised Steak, 20 kg packs, quantity 2
• Vienna's Smoked Chicken, 10 kg packs, quantity 2
• Chicken Polony, 10 kg packs, quantity 1

Detailed cut specifications in Annexure B cover beef, mutton, pork and chicken cuts with weights, portion sizes and grades, for example beef T-bone steak 300-350 g individually packed AAA222/A2 and chicken fillets vacuum packed 100-120 g, A grade.

All meat must have a minimum shelf life of 14 months; exceptions require a manufacturer's letter confirming shelf life.

Source from State-approved abattoirs; comply with the Foodstuffs, Cosmetics and Disinfectants Act, Health Act, Meat Safety Act and SA Trade Metrology Act.

Maintain the cold chain at a core temperature of -18°C or lower using quick-freeze nitrogen-tunnel method (SABS 0156-1979) and a refrigerated vehicle; consignments above -18°C are rejected.

Packaging: multi-wrap vacuum packaging, frozen before carton packing; food-grade cardboard cartons maximum 16 kg, glued lid and tray cartons double-cross strapped, damp-proof; cartons labelled with company name, packaging date, use-by date, nett weight, product description, number of portions, user, and Halaal or Kosher.

Supply Halaal products except pork; able to supply certified Kosher products when required. Halaal outsourcing to a certified supplier is allowed only via a joint venture or consortium with a letter confirming the agreement.

Processing factory must operate an SABS-approved ISO 22000 quality management system; proof submitted with the bid.

Replace damaged or expired items at own expense; replace non-compliant items within 48 hours; submit a stock list on delivery and a detailed invoice to the head of SCM within five days after final delivery.

Processing factory must maintain an SABS-approved ISO 22000 quality management system; proof submitted with the bid.

Meat supplies must comply with the Foodstuffs, Cosmetics and Disinfectants Act, Health Act, Meat Safety Act and SA Trade Metrology Act.

All products must conform to current SABS and agricultural product standards.

DFFE or its appointed delegate may conduct quality control inspections and witness examinations, measurements and tests.

Processing premises must comply with South African hygiene and health standards and be maintained to DFFE's satisfaction.

Storage facilities must be clean and free of insects, plant propagules, open foodstuffs and rubble; subject to inspection by DFFE environmental control officers.

Minimum shelf life of 14 months for meat items; exceptions require a manufacturer's letter.

Halaal certification required except for pork products; certified Kosher products to be available as required.

Prices must be firm until delivery; no price adjustment is accepted except for exchange rate movements.

Include VAT per item where applicable, and all delivery costs and applicable taxes in the bid price for delivery at the prescribed destination.

Quotation valid for 90 days from the closing date.

Penalty of up to 5% of the total order value for late or non-compliant delivery, depending on severity.

Submit a detailed invoice to the head of Supply Chain Management within five days after final delivery.

No bid security, bond, guarantee or retention amount is stated in the document.

CSD registration: submit a CSD Registration Report or MAAA number.

Tax compliance: SARS Tax Status Pin or CSD number/report; remain tax-compliant for the entire contract term. Compulsory VAT registration applies where taxable supplies exceed R1 million in any 12-month period; voluntary registration available above R50 000.

B-BBEE: submit a SANAS or CIPC-accredited B-BBEE certificate or sworn affidavit indicating ownership by historically disadvantaged persons, plus a CIPC ownership certificate. Joint ventures must submit a consolidated B-BBEE certificate in the name of the joined entities.

Mandatory certificates (failure to submit disqualifies the bid):

• Food Premises Certificate issued by the Municipality, in the name of the bidding company
• Halaal (meat and poultry) Certificate
• ISO 22000 or HACCP with ISO 9001 or ISO 22002 certification
• Certificate for Veterinary Approved Establishment
• Medical certificate signed by a medical practitioner with a practice number (only when claiming disability points)

Returnable forms:

• SBD 4 (Bidder's Disclosure): disclosure of state employment, connections and interests; listing on the Register for Tender Defaulters or List of Restricted Suppliers causes automatic disqualification.
• SBD 6.1 (Preference Points Claim Form): claims specific goals points.

CIDB grading: not stated in the document (goods tender, not construction).

Local content requirement: not stated in the document.

Maintain the cold chain at a core temperature of -18°C or lower during transit, delivery, storage and handling.

Freeze meat by the quick-freeze nitrogen-tunnel method per SABS specification 0156-1979; protect product from dehydration and discoloration.

Transport in a refrigerated vehicle provided by the service provider.

Consignments received above -18°C core temperature are rejected.

Minimise delays during off-loading and handling to prevent temperature increases.

Source meat from State-approved abattoirs; prepare in factories complying with the Animal Slaughter, Meat and Animal Products Hygiene Act.

Comply with the Foodstuffs, Cosmetics and Disinfectants Act and the Health Act.

Supply Halaal-certified products except pork; certified Kosher products as required; certification extends to handling, packaging and transport.

Packaging: food-grade cardboard cartons, maximum 16 kg, glued lid and tray cartons double-cross strapped, damp-proof and strong enough for rough handling.

Deliveries during DFFE working hours (07:30-16:00) unless prior arrangement is made.

Provide manpower during delivery to prevent transfer of contaminants into DFFE storage.

Prices are firm until delivery; no price adjustment is accepted except for exchange rate movements.

DFFE reserves the right to conduct due diligence, request additional information to validate submitted information, negotiate prices with preferred tenderers, and not appoint any tenderer.

Delivery within 10 working days after receipt of a complete order; penalty of up to 5% of the total order value for non-compliance depending on severity.

Failure to deliver within agreed timelines may result in order cancellation and inclusion on the National Treasury Database of Restricted Suppliers.

No goods or services may be delivered before an official order is received from the Department.

Quotations are valid for 90 days from the closing date.

Replace damaged or expired items caused by negligence or incorrect delivery at the service provider's own expense.

Non-compliant items must be replaced within 48 hours.

80/20 preference point system: 80 points for price and 20 points for specific goals, totalling 100 points.

Price points calculated under the 80/20 formula using the lowest acceptable tender.

Specific goals table: more than 50% ownership by Black people (20 points); more than 50% ownership by women (20 points); more than 50% ownership by people with disabilities (20 points).

Claims require SBD 6.1 and supporting documentation; fraudulent claims may lead to disqualification, recovery of costs, contract cancellation, restriction from state business for up to 10 years, and criminal prosecution.

Failure to submit required proof means specific goals points are not claimed.

DFFE may require substantiation of preference claims before or after adjudication.