Supply and delivery of concrete palisade fence – theewaterskloof dam, western cape tender

Closing

• 22 October 2026 at 11:00

No compulsory briefing or site visit is stated in the document.

Bidding procedure enquiries

• Contact: F. Groenewald
• Email: [email protected]
• Contact: R. de Wee
• Email: [email protected]

Technical enquiries

• Contact: M. Matiea
• Department: Construction South
• Email: [email protected]

Submission address

• The Bid Box at the entrance
• Department of Water and Sanitation
• 4-6 Alkmaar Street
• Daljosaphat
• Paarl, 7646

Submission method

• Sealed envelope delivered by hand to the bid box; no electronic submission channel is provided.
• Envelope must be endorsed with the bid number WTE-0603 CS, the description (Supply and Delivery of Concrete Palisade Fence for Riviersonderend GWS – Theewaterskloof Dam: Construction South) and the bidder's name clearly shown.
• Submit the original bid, a covering letter and all supporting documents.
• Late bids will not be accepted.
• Bid documents must not be re-typed, separated or have pages detached.

Submission address

• The Bid Box at the entrance
• Department of Water and Sanitation
• 4-6 Alkmaar Street
• Daljosaphat
• Paarl, 7646

Closing

• 22 October 2026 at 11:00

Returnable forms and documents

• SBD 1 (Invitation to Bid): signed cover offer; failure to complete and sign renders the bid invalid.
• SBD 3.1 (Pricing Schedule): must be fully completed and priced out; failure renders the bid invalid.
• SBD 4 (Declaration of Interest): complete and signed, with all interests declared.
• SBD 6.1 (Preference Points Claim): required to claim specific-goal points.
• Annexure C (Local Content Declaration): must be completed for the cement local-content threshold.
• CSD registration report.
• SARS tax clearance letter and PIN.
• CIPC / CIPRO registration certificate.
• B-BBEE status level verification certificate or sworn affidavit (EME/QSE).
• Letter of appointment or board resolution authorising the signatory.
• Data sheet or catalogue for the galvanised palisade fence meeting the technical requirements, clearly indicating the item offered where multiple items appear.

Disqualification risks

• Any mandatory or administrative document omitted, unsigned or incomplete.
• Bids received after the closing time.
• Failure to complete and price the Pricing Schedule.

Compulsory documents to be completed and submitted

• SBD 4 (Declaration of Interest): discloses any interest or state employment of directors, members or shareholders.
• SBD 6.1 (Preference Points Claim): claims specific-goal preference points.
• Annexure C (Local Content Declaration): declares compliance with the cement local-content threshold.

Also required

• SBD 1 (Invitation to Bid), signed.
• SBD 3.1 (Pricing Schedule), fully completed and priced.
• CSD registration report.
• SARS tax clearance letter and PIN.
• CIPC/CIPRO registration certificate.
• B-BBEE status level verification certificate or sworn affidavit.
• Letter of appointment or board resolution authorising the signatory.
• Data sheet or catalogue for the galvanised palisade fence.

Evaluation is conducted in four sequential phases.

Phase 1 — Mandatory Requirements

• SBD 4 (Declaration of Interest) must be complete and signed, with all interests declared.
• Failure to submit any listed mandatory document renders the bid non-responsive and disqualified.

Phase 2 — Administrative Compliance

• CSD registration with a CSD report.
• SARS tax compliance, verified through CSD and SARS, with tax clearance letter and PIN attached.
• Active CIPC registration, with CIPC/CIPRO certificate attached.
• Original or certified B-BBEE status level verification certificate; failure to submit it and complete SBD 6.1 forfeits preference points.
• Letter of appointment or board resolution authorising the signatory.
• Compliance with the dtic minimum local production and content threshold for cement, with Annexure C completed.
• Completed and signed SBD 1, SBD 3.1 and SBD 6.1.
• Data sheet or catalogue for the galvanised palisade fence meeting the technical requirements.

Phase 3 — Technical Evaluation and Specification Compliance

• Only bidders that pass Phases 1 and 2 proceed.
• Bids are assessed against the technical criteria in Technical Information Section 3.2.14.
• Bidders must indicate compliance with the technical specification in Section 3.2.14 and sign the declaration under Section 3.
• Failure to comply with all technical specifications renders the bid non-responsive.

Phase 4 — Preference Points (80/20 system)

• Price: maximum 80 points.
• Specific goals: maximum 20 points.
• Women ownership: 5 points.
• Disability ownership: 5 points.
• Youth ownership (35 and below): 5 points.
• Location of enterprise in the Western Cape: 2 points.
• B-BBEE status level 1 or 2 contributor that is a QSE or EME: 3 points.
• Ownership points are calculated pro rata to the qualifying shareholding percentage.
• Points not supported by the required proof with the bid are forfeited.

Scope

• Supply and delivery of concrete palisade fence for Riviersonderend GWS – Theewaterskloof Dam: Construction South.
• The fence offered must be galvanised palisade fence meeting the technical requirements.

Evidence required

• A data sheet or catalogue for the galvanised palisade fence must be submitted.
• Where the data sheet or catalogue lists multiple items, the bidder must clearly indicate the item being supplied.
• Bidders must indicate compliance with the technical specification in Technical Information Section 3.2.14 and sign the declaration under Section 3.

Local content

• The dtic minimum threshold for local production and content applies to cement; Annexure C must be completed.

Pricing

• The Pricing Schedule (SBD 3.1) must be fully completed and priced out; failure to do so renders the bid invalid.
• Section 4 of the bid document must also be fully completed and priced.

Payment

• All payments under the contract are made by electronic funds transfer (EFT).

No bid security, performance bond, guarantee, retention or turnover threshold is stated in the document.

Registration and tax

• Registered on National Treasury's Central Supplier Database, with a CSD report submitted.
• Tax compliant with SARS, verified through CSD and SARS, with a tax clearance letter and PIN attached.
• Where no TCS PIN is available but the bidder is on the CSD, a CSD number must be provided.
• Consortia, joint ventures and subcontractors must each submit a separate TCS certificate, PIN or CSD number.
• Active CIPC registration, with a CIPC/CIPRO certificate attached.

B-bbee

• Original or certified B-BBEE status level verification certificate, or a sworn affidavit for an EME or QSE.
• B-BBEE level 1 or 2 contributors that are a QSE or EME may claim 3 preference points.
• The Construction Sector Code applies to entities deriving more than 50% of annual revenue from construction-related activities.

Authority

• Letter of appointment or board resolution authorising the signatory; for a company, a board resolution certified by the chairman.
• For a joint venture, the constituting agreement and a certificate authorising the signatory from each party.

Local content

• The dtic minimum local production and content threshold for cement applies; Annexure C must be completed.

Exclusion

• Bids from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state will not be considered.
• Persons listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

Preference points are awarded for specific goals: ownership by women, people with disabilities and youth, location of the enterprise in the Western Cape, and B-BBEE status level 1 or 2 contributors that are an EME or QSE.

Proof required with the bid

• Percentage Ownership Affidavit (Annexure 1) for women, disability and youth ownership claims.
• Location of Enterprise Affidavit (Annexure 2) plus proof of ownership of premises or a valid rental agreement.
• B-BBEE verification certificate issued by a SANAS-accredited agency, or a sworn affidavit on the prescribed form for an EME or QSE.
• Claims not supported by the required proof with the bid are forfeited.
• The Construction Sector Code applies to entities deriving more than 50% of annual revenue from construction-related activities.

The contract is governed by the National Treasury General Conditions of Contract, which form an integral part of the contract documents. The only variations from the NTGCC are those set out in the Special Conditions of Contract. The successful bidder must complete and sign the written contract form (SBD 7). Payments are made by electronic funds transfer.

Mandatory requirement

• SBD 4 (Declaration of Interest) complete and signed.

Administrative compliance

• CSD registration with a CSD report.
• SARS tax compliance with a tax clearance letter and PIN (or CSD number where no PIN is available).
• Active CIPC registration with a CIPC/CIPRO certificate.
• B-BBEE certificate or sworn affidavit.
• Letter of appointment or board resolution authorising the signatory.
• Compliance with the dtic cement local-content threshold and completion of Annexure C.
• Completed and signed SBD 1, SBD 3.1 and SBD 6.1.
• Data sheet or catalogue for the galvanised palisade fence meeting the technical requirements.

Evaluation is conducted in four phases.

• Phase 1 Mandatory Requirements: SBD 4 must be complete and signed.
• Phase 2 Administrative Compliance: CSD registration, tax compliance, CIPC registration, B-BBEE certificate, authority to sign, cement local-content threshold, submission of SBD 1, SBD 3.1 and SBD 6.1, and a datasheet or catalogue for the galvanised palisade fence.
• Phase 3 Technical Evaluation: compliance with the technical specifications in Section 3.2.14.
• Phase 4 Preference Points (80/20): 80 points for price and 20 points for specific goals — women 5, disability 5, youth 5, Western Cape location 2, B-BBEE level 1 or 2 QSE/EME 3.