Supply and delivery of gases (bid 2667g) – city power johannesburg

Bid advertising date: 09 October 2026

Closing date: 13 November 2026 at 11:00

Pre-bid/briefing session: None

Contact: Thabile Mahlangeni

Email: [email protected]

Telephone: 011 490 7794

Submission address: Tender Advice Centre, 40 Hereonmere Road, Reuven, Booysens

Submission method: physical tender box only.

• Location: Tender Advice Centre, 40 Hereonmere Road, Reuven, Booysens.
• No emailed or faxed bids will be accepted.
• Bids must be submitted before the closing time of 11:00 on 13 November 2026.

Bids must be submitted in the tender box at 40 Hereonmere Road, Reuven, Booysens (Tender Advice Centre). No emailed or faxed documents will be accepted.

Evaluation is in two stages.

Stage 1 – Functionality:

• Total score: 100%
• Minimum threshold: 80%

Stage 2 – B-BBEE specific goals (20 points):

• 30% black women ownership: 5 points
• 51% black ownership: 5 points
• 51% black youth ownership: 4 points
• 51% black military veterans ownership: 3 points
• 51% black-owned EMEs/QSEs: 3 points
• Points are awarded only if the ownership threshold is met; otherwise 0 points for that goal.

Supply and delivery of gases.

Bid documents are available from www.etenders.gov.za and www.citypower.co.za.

A maximum of 2 bidders will be appointed.

CIDB grading: not applicable.

Mandatory requirements: none stated.

B-BBEE evidence required for specific goals:

• Valid certified B-BBEE certificate or sworn affidavit, not older than three months.
• For JV/consortium: consolidated B-BBEE certificate from a verification agency.
• Certified copies of owners' ID documents.
• For military veterans: force number or service certificate.

Specific goals (B-BBEE): 20 points. Points awarded: 30% black women ownership (5 points), 51% black ownership (5 points), 51% black youth ownership (4 points), 51% black military veterans ownership (3 points), 51% black-owned EMEs/QSEs (3 points). Claims must be supported by a valid certified B-BBEE certificate or sworn affidavit not older than three months, a consolidated B-BBEE certificate from a verification agency for JV/consortium bidders, and certified ID copies of owners (plus force number or service certificate for military veterans).

CIDB grading: not applicable.

Supply and delivery of gases for City Power Johannesburg (SOC) Ltd under bid 2667G.

Closing

• Date: 13 November 2026
• Time: 11:00

Clarification meeting

• None scheduled (not applicable).

Clarification requests

• Accepted up to five working days before the closing date, submitted by email to the responsible buyer.

Bid validity

• 120 days from the closing date; the bidder must consider an extension if requested by City Power.

SCM and bidding enquiries

• Contact: Thabile Mahlangeni
• Role: Supply Chain Management
• Telephone: 011 490 7794
• Email: [email protected]

Technical enquiries

• Contact: Thabile Mahlangeni
• Telephone: 011 490 7794
• Email: [email protected]

Employer's agent

• Name: Thabile Mahlangeni
• Address: 40 Heronmere Road, Booysens, Johannesburg
• Telephone: 011 490 7794
• Email: [email protected]

Submission address

City Power Head Office Tender Advice Centre

40 Heronmere Road

Reuven

Johannesburg

Postal address

P.O. Box 38766

Booysens

2016

Fraud and corruption reporting

• Toll free: 0800 002 587
• Fax: 0800 007 788
• Email: [email protected]

Submission method

• Physical delivery to the tender box at City Power Head Office Tender Advice Centre, 40 Heronmere Road, Reuven, Johannesburg.
• The tender box is generally accessible 24 hours a day, seven days a week.
• Electronic, telephonic, telegraphic, telex and facsimile submissions are not accepted.
• A two-envelope system is not used.

Packaging and copies

• Submit one original plus two hard copies, plus a soft copy of the full bid on a memory stick.
• Mark each package with the tender number 2667G, the employer's delivery address and the bidder's name and contact address.
• Seal the original and copies together in an outer package showing only the employer's address and tender identification.
• Postal address: P.O. Box 38766, Booysens, 2016.

Returnable documents

• MBD 1 (Invitation to Bid): bidder identification and contact details, signed as the offer cover page.
• Form of Offer / Acceptance: binds the bidder to the quoted offer.
• MBD 3.1 (Firm Prices) or MBD 3.2 (Non-Firm Prices): completed pricing schedule.
• MBD 4 (Declaration of Interest): discloses state employment or connections of directors and shareholders.
• MBD 5 (Declaration for Procurement above R10 000 000).
• MBD 6.1 (Preference Claim Form): claims B-BBEE preference points.
• MBD 6.2 (Declaration Certificate for Local Content).
• MBD 7.1 (Declaration for Purchase of Goods).
• MBD 8 (Declaration of Bidder's Past SCM Practices).
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.
• Certified B-BBEE certificate or sworn affidavit signed by a Commissioner of Oaths; joint ventures submit a consolidated certificate or statement.
• Valid tax clearance certificate or SARS PIN.
• Financial statements for the past three years.
• CSD registration report.
• Municipal rates and taxes statement in the company's or a director's name, not in arrears for more than 90 days and not older than three months, or a lease agreement signed by both lessor and lessee.
• SHERQ regulations documentation.
• Pricing schedule (bill of quantities).

Disqualification risks

• Late delivery; proof of posting is not accepted as proof of delivery.
• Omission or non-signing of any returnable document.
• Alterations or additions to the tender documents other than those instructed by the employer.
• Failure to provide the required tax particulars, CSD number or B-BBEE evidence.
• Submission by email or facsimile.

Evaluation method

• Method 4: functionality, price and preference points are scored in sequence.
• Functionality is scored first; only bids reaching the minimum threshold proceed to price and preference evaluation.
• Minimum functionality threshold: 80%.
• City Power may award to a maximum of two bidders.

Preference point system

• 80/20 system applies.
• Price carries a maximum of 80 points, calculated on the comparative price formula using the lowest acceptable offer.
• Preference points are claimed on the MBD 6.1 form.

Specific goals and points

• Enterprise with at least 30% black women shareholding: 5 points.
• Enterprise with at least 51% black ownership: 5 points.
• Enterprise with at least 51% black youth ownership: 4 points.
• Enterprise with at least 51% black ownership by military veterans: 3 points.
• EME or QSE that is at least 51% black owned: 3 points.

Evaluation stages

• Responsiveness check on opening: completeness, signing and conformity with the tender documents.
• Functionality scoring against the stated criteria.
• Price scoring and verification of preference claims.
• Ranking by total points and recommendation for award.

Scope

• Supply and delivery of gases for City Power Johannesburg (SOC) Ltd.
• The successful bidder must complete and sign the written contract form (MBD 7.1).

Pricing schedule requirements

• Item pricing is per unit, with all applicable taxes included.
• Each item must state the brand and model, country of origin, whether the offer complies with the specification, any deviation, the delivery period and the delivery basis.
• All delivery costs must be included in the bid price for delivery to the prescribed destination.

Delivery

• Delivery is to the destination specified in the purchase order.
• The bidder must state the period required for delivery and the delivery basis.

Acceptance criteria

• The bidder must demonstrate the professional and technical qualifications, competence, financial resources, equipment, facilities, managerial capability, reliability, experience, expertise and personnel needed to perform the contract.
• The bidder must have the legal capacity to enter into the contract.
• The bidder must not be insolvent, in receivership, under business rescue, bankrupt or subject to winding-up or related legal proceedings.
• The bidder must be able to perform free of conflicts of interest.
• Financial statements for the past three years must be submitted.

Functionality evaluation

• Bids are scored on quality before price; bids below the 80% functionality threshold are rejected.
• The evaluation panel consists of not fewer than three persons.

Responsiveness

• Bids must be complete, signed and conform to all terms, conditions and specifications without material deviation.
• A material deviation affecting scope, quality, performance, risk allocation or the competitive position of other bidders renders a bid non-responsive and it cannot be corrected afterwards.

Arithmetic checks

• The highest-ranked bid is checked for misplaced decimal points, omissions in the pricing schedule and arithmetic errors.
• Amounts in words govern over figures; line item totals govern over unit rates; the total of prices governs and selected item prices may be revised to match it.
• A bidder who refuses to accept correction of an arithmetic error may have the bid rejected.

Additional material

• The employer may request further material, including notarised joint venture agreements and samples, for a full risk assessment; failure to provide it may render the bid non-responsive.

Pricing documents

• MBD 3.1 (Firm Prices) or MBD 3.2 (Non-Firm Prices) must be completed.
• A price schedule (bill of quantities) forms part of the scope of work.

Pricing rules

• Prices quoted in Rand; VAT shown separately.
• All duties, taxes (excluding VAT) and levies applicable 14 days before closing must be included.
• All delivery costs must be included in the bid price for delivery to the prescribed destination.
• Each item must state brand and model, country of origin, specification compliance, deviations, delivery period and delivery basis.
• Non-firm price adjustments are allowed at the periods specified in MBD 3.2; the adjustment formula must be provided.
• Prices are fixed and firm for six months after award, then adjusted every 12 months using the applicable escalation method.

Pricing

• Prices must be quoted in Rand.
• VAT must be shown separately as an addition to the tendered total.
• Prices are fixed and firm for the first six months after award; thereafter adjustments follow the applicable escalation method every 12 months, unless the adjudication committee decides otherwise.
• Non-firm price adjustments are permitted at the periods and times specified in the pricing schedule (MBD 3.2); the adjustment formula must be provided.
• All duties, taxes (excluding VAT) and levies applicable 14 days before the closing time must be included in the rates and prices.

Payment

• Payment terms: 30 days from receipt of the invoice and statement of account.
• The supplier must elect payment by cheque or electronic fund transfer within 14 days of the purchase order being awarded, in writing to City Power's Financial Department; if no election is made, payment is by cheque.
• The payment method may only be changed with City Power's consent.
• For electronic transfers the supplier must provide a cancelled cheque and letterhead with correct banking details.

Purchase price

• The purchase price is the amount stated in the purchase order.
• No additional costs are payable unless stipulated in the purchase order.
• VAT and all other applicable taxes are deemed included in the purchase price.
• For orders placed on a price-to-be-agreed, estimated price or price-subject-to-adjustment basis, City Power must be advised in writing of the proposed price before execution and may require documentary substantiation before payment.

Securities

• If requested, the bidder must submit all securities, bonds, guarantees, policies and insurance certificates required by the contract conditions before the contract is formed.

Eligibility

• Valid original tax clearance certificate or SARS PIN.
• Registered on the Central Supplier Database (CSD); a CSD number is required where no tax compliance status is available.
• Not in arrears for more than three months on municipal rates, taxes and service charges.
• The bidder or any director must not be listed on the Register of Tender Defaulters under the Prevention and Combating of Corrupt Activities Act, 2004.
• No abuse of the employer's supply chain management system and no failure on a previous contract for which written notice was given.
• Completed Declaration of Interest with no conflicts of interest.
• Bidders or their principals must not be restricted from doing business with the employer.
• No bids from persons in the service of the state.

B-bbee

• A certified B-BBEE certificate or a sworn affidavit signed by a Commissioner of Oaths must be submitted to claim preference points; failure to attach it results in no points being allocated.
• Joint ventures must submit a consolidated certificate or sworn statement.
• EMEs and QSEs may submit a sworn affidavit.

Tax

• Foreign suppliers must complete the pre-award questionnaire; consortia, joint ventures and subcontractors must each submit a separate tax clearance certificate, PIN or CSD number.

Local content

• MBD 6.2 (Declaration Certificate for Local Content) must be completed where applicable.

Other

• Financial statements for the past three years.
• Municipal rates and taxes statement or signed lease agreement as proof of address.

SHERQ regulations documentation must be submitted with the bid as a returnable document.

Submission and contract formation

• Original plus two copies plus a memory stick of the full submission.
• No two-envelope system.
• Tender box: City Power Head Office Tender Advice Centre, 40 Heronmere Road, Reuven; postal address P.O. Box 38766, Booysens, 2016.
• Tender number 2667G must appear on each package.
• Bid validity: 120 days, extendable on request.

Pricing and payment

• Prices fixed and firm for six months after award, then adjusted every 12 months using the applicable escalation method.
• Purchase price is the amount in the purchase order; VAT and other taxes are deemed included.
• Payment within 30 days of receipt of invoice and statement of account.
• Payment method (cheque or electronic transfer) elected within 14 days of award; defaults to cheque if no election is made.
• Payment method may only change with City Power's consent.
• Cheques are posted at the supplier's risk; City Power's liability ends on posting.

Alternative offers

• An alternative offer is considered only if it demonstrably meets the employer's standards and requirements, and only if the main offer is the winning bid.
• The bidder carries full responsibility and liability that an accepted alternative complies with all requirements.

Securities

• Securities, bonds, guarantees, policies and insurance certificates must be submitted for acceptance before contract formation if requested.

Functionality

• Minimum threshold: 80%; only bids at or above this score proceed to price and preference evaluation.

Price

• 80/20 preference point system.
• Maximum 80 points for price, calculated on the comparative price against the lowest acceptable offer.

Preference points (specific goals)

• At least 30% black women shareholding: 5 points.
• At least 51% black ownership: 5 points.
• At least 51% black youth ownership: 4 points.
• At least 51% black ownership by military veterans: 3 points.
• EME or QSE at least 51% black owned: 3 points.

Acceptance conditions

• Valid tax clearance certificate or PIN.
• CSD registration.
• Not in arrears for more than three months on municipal rates and service charges.
• Not listed on the Register of Tender Defaulters.
• No abuse of the employer's SCM system and no written notice of previous contract failure.
• Completed Declaration of Interest with no conflicts of interest.