Supply and delivery of loggernet and rtmc pro instrumentation software for the clanwilliam dam raising project, western cape (WTE-0602 cs)

Bidding procedure enquiries

• Contact: F. Groenewald / R. de Wee
• Email: [email protected] / [email protected]

Technical enquiries

• Contact: W. Kunene
• Email: [email protected]

Submission address

Bid box at the entrance of:

Department of Water and Sanitation

Construction South

Clanwilliam Site: N7 Route

Coordinates: 32°11'5"S and 18°52'1"E

Submission method

• Sealed envelope, hand-delivered to the bid box at the entrance of the Department of Water and Sanitation, Construction South, Clanwilliam Site: N7 Route (coordinates 32°11'5"S and 18°52'1"E).
• Bids may also be received by the Supply Chain Management Office.
• The envelope must be endorsed with the bid number WTE-0602 CS, the bid description and the bidder's name clearly shown.
• Closing time: 11:00 on 22 October 2026. Late bids are not accepted.
• Bid documents may be downloaded from the e-tender portal.
• Bid documents must not be separated and no pages may be detached.

Returnable documents

• SBD 1 (Invitation to Bid): signed offer cover page with all blanks completed.
• SBD 3.1 (Pricing Schedule): fully completed and priced; an unpriced schedule invalidates the bid.
• SBD 4 (Declaration of Interest): declares state employment or interests held by directors, members or shareholders.
• SBD 6.1 (Preference Points Claim): claims the specific-goal preference points.
• CSD registration report.
• SARS tax clearance letter and tax compliance PIN.
• CIPC / CIPRO registration certificate.
• B-BBEE status level verification certificate, or a sworn affidavit where the bidder is an EME or QSE.
• Letter of appointment of the person authorised to sign, with proof of authority (for a company, a board resolution certified by the chairman).
• Technical datasheets or brochures for the latest versions of LoggerNet and RTMC Pro, marking the item offered and the qualifying specification in Technical Information section 3.2.14.
• Software ownership confirmation letter on company letterhead, or an agreement signed by both the software owner and the bidder confirming the bidder is an agent or authorised reseller.
• Annexure 1: Percentage Ownership Affidavit, for ownership preference claims.
• Annexure 2: Location of Enterprise Affidavit, with proof of premises ownership or a valid rental agreement.

Disqualification risks

• Bids received after the closing time.
• Any mandatory or administrative document omitted or left unsigned.
• Pricing schedule not completed or priced.
• Failure to disclose all active CSD-registered companies linked to the bidder's directors.
• Bids from persons in the service of the state, or from companies with directors in the service of the state.

Documents to be submitted with the bid:

• SBD 1 (Invitation to Bid)
• SBD 3.1 (Pricing Schedule)
• SBD 4 (Declaration of Interest)
• SBD 6.1 (Preference Points Claim)
• CSD registration report
• SARS tax clearance letter and tax compliance PIN
• CIPC / CIPRO certificate
• B-BBEE status level verification certificate
• Letter of appointment of the authorised signatory with proof of authority
• Technical datasheets or brochures for LoggerNet and RTMC Pro
• Software ownership confirmation letter or signed agency/authorisation agreement
• Annexure 1: Percentage Ownership Affidavit
• Annexure 2: Location of Enterprise Affidavit with proof of premises ownership or a valid rental agreement

Four-phase evaluation

• Phase 1 — Mandatory requirements: SBD 4 completed and signed with all interests declared, plus a software ownership confirmation letter or a signed agency/authorisation agreement. Failure disqualifies the bid.
• Phase 2 — Administrative compliance: CSD registration report, SARS tax clearance and PIN, active CIPC registration, B-BBEE certificate, letter of appointment of the authorised signatory, completed SBD 1, SBD 3.1 and SBD 6.1, and technical datasheets for LoggerNet and RTMC Pro.
• Phase 3 — Technical evaluation and specification compliance: only bidders that pass Phases 1 and 2 are considered; compliance is measured against Technical Information section 3.2.14 and the declaration in Section 3. Non-compliance renders the bid non-responsive.
• Phase 4 — Price and specific goals: 80/20 preference point system under the Preferential Procurement Regulations, 2022.

Points allocation

• Price: 80 points.
• Specific goals: 20 points.

Specific goals points

• Women ownership: 5
• Disability ownership: 5
• Youth ownership: 5
• Location of enterprise (Western Cape): 2
• B-BBEE level 1 or 2 contributor that is a QSE or EME: 3

Ownership points are pro-rated by the percentage shareholding held by women, people with disabilities or youth. No minimum qualifying score is stated.

Scope

• Supply and delivery of the instrumentation software LoggerNet and RTMC Pro for the raising of the Clanwilliam Dam project in the Western Cape, for DWS Construction South.
• The latest versions of both software packages are required.
• Technical datasheets or brochures must be submitted for each package, clearly indicating the full specification of the units, marking which item is offered where the datasheet lists several, and marking the qualifying specification set out in Technical Information section 3.2.14.
• Bidders must indicate compliance with the technical specification in Technical Information section 3.2.14 and sign the declaration in Section 3.
• The bidder must be the software owner or an authorised agent or reseller, evidenced by an ownership letter on company letterhead or a signed agreement between the owner and the bidder.

Pricing is submitted on SBD 3.1 (Pricing Schedule), which forms Section 4 of the bid document.

• The schedule must be fully completed and priced out; an incomplete or unpriced schedule renders the bid invalid.
• No bill of quantities, schedule of rates or payment milestones are stated.

Pricing

• The pricing schedule (SBD 3.1) must be fully completed and priced; failure to do so invalidates the bid.
• Bids are scored on price (80 points) and specific goals (20 points) under the 80/20 preference point system.

Payment

• All payments are made by electronic funds transfer.

No bid security, performance guarantee, retention or minimum turnover requirement is stated.

Registration and tax

• Registered on National Treasury's Central Supplier Database; a CSD report must be submitted.
• Tax compliant with SARS; submit the tax clearance letter and tax compliance PIN. Where no PIN is available but the bidder is registered on the CSD, the CSD number must be provided.
• Active CIPC registration; submit the CIPC / CIPRO certificate.
• Consortia, joint ventures and subcontractors must each submit a separate tax compliance certificate or PIN and CSD number.

B-bbee

• An original or certified B-BBEE status level verification certificate is required; failure to submit it together with SBD 6.1 forfeits the preference points claimed.
• Bidders claiming the B-BBEE goal must be a level 1 or level 2 contributor that is an EME or QSE, evidenced by a SANAS-accredited verification certificate or a sworn affidavit on the prescribed form.
• The Construction Sector Code applies to entities deriving more than 50% of annual revenue from construction-related activities.

Preference claim evidence

• Annexure 1 Percentage Ownership Affidavit for women, disability or youth ownership claims.
• Annexure 2 Location of Enterprise Affidavit plus proof of premises ownership or a valid rental agreement for the Western Cape location claim.
• Claims not supported by the required documents are not awarded points.

Exclusion

• Bids from persons in the service of the state, or from companies whose directors are in the service of the state, will not be considered.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

The contract is governed by the National Treasury General Conditions of Contract (July 2010 edition), varied only by the Special Conditions of Contract.

• The successful bidder must complete and sign the written contract form (SBD 7).
• The department may accept or decline any bid, variation or alternative offer, and may cancel the tender process and reject all offers before a contract is formed, without liability to bidders.
• The department is not bound to accept the lowest or any bid.
• Bidders carry their own bid preparation costs, including any testing needed to demonstrate compliance.
• Payments are made by electronic funds transfer.

The contract is subject to the National Treasury General Conditions of Contract (July 2010 edition), with variations only as set out in the Special Conditions of Contract. No further special conditions are stated in the available text.

Mandatory requirements

• SBD 4 completed and signed, with all interests declared.
• Software ownership confirmation letter on company letterhead if the bidder owns the software, or an agreement signed by both the software owner and the bidder confirming the bidder is an agent or authorised to sell the software.

Administrative compliance

• CSD registration report.
• SARS tax clearance letter and tax compliance PIN.
• Active CIPC registration certificate.
• B-BBEE status level verification certificate.
• Letter of appointment of the authorised signatory with proof of authority.
• Completed and signed SBD 1, SBD 3.1 and SBD 6.1.
• Technical datasheets or brochures for LoggerNet and RTMC Pro, marking the item offered and the qualifying specification in Technical Information section 3.2.14.

Evaluation runs in four phases: mandatory requirements, administrative compliance, technical evaluation and specification compliance, then price and specific goals.

• Phase 1 (mandatory): SBD 4 completed and signed with all interests declared; software ownership confirmation letter or a signed agency/authorisation agreement. Any omission disqualifies the bid.
• Phase 2 (administrative): CSD report, SARS tax clearance and PIN, CIPC certificate, B-BBEE certificate, letter of appointment of the authorised signatory, completed SBD 1, SBD 3.1 and SBD 6.1, and technical datasheets for LoggerNet and RTMC Pro.
• Phase 3 (technical): assessed against Technical Information section 3.2.14 and the Section 3 declaration; non-compliance makes the bid non-responsive.
• Phase 4 (price and goals): 80/20 preference point system — 80 points for price and 20 for specific goals.

Specific goals points: women ownership 5, disability ownership 5, youth ownership 5, location of enterprise in the Western Cape 2, B-BBEE level 1 or 2 contributor that is a QSE or EME 3.

Points claimed must be supported by the documents listed in the verification table, failing which the points are not awarded.