Supply and delivery of local content rectangular portal culverts for mzimvubu water project access road near maclear, eastern cape

The contract is governed by the National Treasury General Conditions of Contract (July 2010). Key obligations include:

• Performance security: the successful bidder must provide a performance security within 30 days of contract award, in the form of a bank guarantee, irrevocable letter of credit, cashier's or certified cheque, as specified in the Special Conditions of Contract.
• Warranty: goods must be new and free from defects for 12 months after delivery or 18 months after shipment, whichever ends earlier.
• Payment: invoices are paid within 30 days of submission; payment is in Rand unless otherwise stated.
• Penalties: for late delivery, a penalty is deducted from the contract price, calculated at the current prime interest rate per day of delay.
• Termination: the purchaser may terminate for default, insolvency, or corrupt/fraudulent practices, and may restrict the supplier from doing business with the public sector for up to 10 years.
• Disputes: parties first attempt amicable resolution, then mediation, then court proceedings in South Africa.
• Taxes: no contract is concluded with a bidder whose tax matters are not in order; a valid tax clearance certificate from SARS is required before award.
• Restrictive practices: collusive bidding is prohibited and may lead to bid invalidation, contract termination, or restriction from public sector business.

Returnable documents: SBD 4 (Bidder's Disclosure) must be completed, signed, and submitted. The form requires disclosure of any employment by an organ of state, relationships with procuring institution staff, and interests in other enterprises. Failure to disclose all CSD-registered active companies linked to directors leads to disqualification. The bid will be disqualified if the disclosure is found to be false.

No evaluation criteria specified in the document.

Bidders listed in the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

Closing date: 02 October 2026 at 11:00

Compulsory briefing session: 28 September 2026 at 10:00

Venue: Ntabelanga Dam – Access Road close to Maclear, Eastern Cape Province

Coordinates: 31°07'19.2"S, 28°40'59.1"E

Attendance is mandatory; failure to attend will render the bid non-responsive.

Bidding procedure enquiries:

• Contact: Ms. S Gumede
• Email: [email protected]
• Telephone: 081 017 5365

Technical enquiries:

• Contact: Mr N Mbambo
• Email: [email protected]
• Telephone: 060 475 8171

Submission address:

Department of Water and Sanitation

Mthatha Dam Office Building

Mthatha dam

5100

Service/delivery site:

Department of Water and Sanitation

Construction East Site Office

Mzimvubu Water Project

Eastern Cape Province

Coordinates: 31°9'38.88"S, 28°33'0.76"E

Submission method: deposit the sealed original bid, with covering letter and supporting documents, into the bid box at the entrance of the Department of Water and Sanitation, Mthatha Dam Office Building, Mthatha Dam, 5100. The envelope must be endorsed with the bid number and title, and the bidder's name clearly shown. Bids must be submitted on the official forms provided, not retyped. The bid must be signed on SBD 1, all blanks completed, and the pricing schedule (SBD 3.1) fully priced. Bids must not be separated or pages detached. No telegraphic, telex, or facsimile bids will be considered. Late bids will not be accepted.

Returnable documents (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): signed as the offer cover page.
• SBD 3.1 (Pricing Schedule): fully completed and priced.
• SBD 4 (Declaration of Interest): discloses any connection to the state.
• SBD 6.1 (Preference Points Claim): claims preference points under the PPPFA.
• Annexure C (Local Production and Content): declares local content compliance.
• Annexure 1 (Percentage Ownership Affidavit): supports ownership claims.
• Annexure 2 (Location of Enterprise Affidavit): supports location claims.
• Certified B-BBEE certificate or sworn affidavit.
• Letter from local manufacturer confirming local production and content.
• Proof of authority to sign (e.g., company resolution).

Disqualification risks:

• Failure to attend the compulsory site briefing.
• Failure to complete, sign, or submit SBD 1, SBD 3.1, or SBD 4.
• Failure to complete the pricing schedule in full.
• Use of correction fluid on the pricing schedule.
• Bids received after the closing time.

Evaluation follows the Preferential Procurement Regulations, 2022, using the 80/20 preference points system: maximum 80 points for price, maximum 20 points for specific goals. The lowest acceptable bid scores 80 points for price.

Evaluation is conducted in four phases:

• Phase 1 (Mandatory Requirements): attendance at the compulsory site briefing and submission of SBD 1, SBD 3.1, and SBD 4. Failure disqualifies the bid.
• Phase 2 (Administrative Compliance): submission of SBD 6.1, CSD registration, SARS tax compliance, CIPC registration, B-BBEE certificate or affidavit, 100% local content compliance, Annexure C, and Annexures 1 and 2. Failure to submit SBD 6.1 or B-BBEE evidence forfeits preference points.
• Phase 3 (Technical Evaluation and Specification Compliance): the bidder must confirm compliance with the specifications in Section 2. Non-compliance disqualifies the bid.
• Phase 4 (Preference Points): points awarded for specific goals as claimed and verified.

Specific goals and maximum points (80/20 system):

• Women Ownership: 5 points
• Disability Ownership: 5 points
• Youth Ownership: 5 points
• Location of enterprise (Eastern Cape Province): 2 points
• B-BBEE status level 1 or 2 (QSE or EME): 3 points

Ownership points are calculated pro-rata based on the percentage shareholding that meets the criterion. Claims must be supported by the required documentation; failure to submit proof means points are not allocated.

The Department may award the contract to a bidder that did not score the highest points if that bidder meets the local content requirements.

Scope: Supply and delivery of local content precast rectangular portal culverts for the Mzimvubu Water Project – Access Road near Maclear, Eastern Cape Province.

Items and quantities:

• 900mm x 450mm precast rectangular portal culverts (Class 175s): 120 each
• 1800mm x 1500mm precast rectangular portal culverts (Class 75s): 32 each
• 1800mm concrete bases for precast rectangular portal culverts: 50 each
• Transport: 1 sum

Standards: SANS 677, SANS 986, SANS 1200, SANS 927, SANS 10400 (latest editions).

Key dimensions and mass:

• 900 x 450 culvert: span 900mm, height 450mm, water area 0.405m², outside width 1110mm, overall depth 555mm, mass 655kg/unit.
• 1800 x 1500 culvert: span 1800mm, height 1500mm, length 1220mm, water area 2.7m², outside width 2100mm, overall depth 1650mm, mass 2266kg/unit.
• 1800 base: span 1800mm, width 2300mm, length 1220mm, internal width 1780mm, mass 1100kg/unit.

Handling requirements:

• No damaged or cracked culverts to be delivered.
• Use lifting holes for larger culverts; use a sling with lifting eye and spreader bar.
• For small culverts without lifting holes, use a 150mm sling around the centre of gravity.

Technical support:

• A supplier representative must be on site within 24 hours of a reported problem.
• A solution must be provided within 24 hours, or replacement products on site within 48 hours at the supplier's expense.

Delivery:

• Deliveries required within 14 days of receipt of the official order.
• Delivery hours: 07h00 to 15h00, Monday to Thursday, excluding Fridays after 15h00, weekends, public holidays, the last Thursday and Friday of the month, and the period 11 December to 04 January.
• The bidder must nominate a contact person for scheduling deliveries.
• The Department will decline products that do not comply with the specification; the problem must be resolved within 48 hours.

All sourcing, transportation, and loading costs must be included in the bid rates.

Pricing schedule (SBD 3.1) must be completed in full. Items: 1) 900mm x 450mm precast rectangular portal culverts – 120 each; 2) 1800mm x 1500mm precast rectangular portal culverts – 32 each; 3) 1800mm concrete bases – 50 each; 4) Transport – 1 sum. Sub-total excl. VAT, 15% VAT, total incl. VAT. Delivery basis: to site, Mzimvubu Water Project near Maclear. Delivery period: 14 days. Offer valid for 120 days from closing date. Firm prices required. All delivery costs must be included in the bid price.

Pricing format: Firm prices, all-inclusive of VAT, delivery, and all other costs. Prices quoted in South African Rand.

Pricing schedule (SBD 3.1) items:

• Item 1: 900mm x 450mm precast rectangular portal culverts – 120 each
• Item 2: 1800mm x 1500mm precast rectangular portal culverts – 32 each
• Item 3: 1800mm concrete bases – 50 each
• Item 4: Transport – 1 sum

Offer validity: 120 days from the closing date.

Payment terms:

• Payment made monthly on receipt of specified tax invoices, within 30 days of receipt and approval of the original invoice.
• Payment per culvert, base, and transport of material supplied to site.
• Payment made by electronic fund transfer; no cash or cheque, no upfront payment.
• Payment for standing time exceeding three hours only if caused by the Department.
• The Department may check quantities delivered at any time.

Quantities are not guaranteed; the Department may purchase only part or none of the items. The contract validity is unaffected by quantity differences.

Correction of entries: Use of correction fluid invalidates the bid; corrections must be crossed out neatly and initialled.

Mandatory requirements:

• Attend the compulsory site briefing.
• Complete, sign, and submit SBD 1, SBD 3.1, and SBD 4.

Administrative compliance:

• Complete, sign, and submit SBD 6.1 according to PPR 2022.
• Be registered and compliant with National Treasury's Central Supplier Database (CSD).
• Be tax compliant with SARS (verified through CSD and SARS); submit a SARS TCS PIN or CSD number.
• Be actively registered with the Companies and Intellectual Property Commission (CIPC).
• Submit a certified B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs and QSEs).
• Comply with the 100% local production and content threshold for cement.
• Sign and submit Annexure C (Local Production and Content).
• Complete and submit Annexure 1 (Percentage Ownership Affidavit) and Annexure 2 (Location of Enterprise Affidavit), stamped by a local commissioner of oaths.

B-BBEE requirements:

• B-BBEE status level 1 or 2 contributors who are EMEs or QSEs may claim 3 points.
• The Construction Sector Code applies to entities deriving more than 50% of annual revenue from construction-related activities.

Local content:

• Only locally produced or locally manufactured cement material from local raw material or input will be considered.
• Minimum threshold for local production and content for cement is 100%.
• A letter from the local manufacturer confirming local production and content must be submitted.
• An exemption letter from the dtic is required for imported items.

General:

• No bids will be considered from persons in the service of the state, or companies/close corporations with directors/members in the service of the state.
• For consortia/joint ventures/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.

Bidders must adhere to the Department's Safety and Environmental policies. Handling requirements: no damaged or cracked culverts delivered; use lifting holes and slings with lifting eye and spreader bar; offloading equipment must not damage products.

The General Conditions of Contract (National Treasury 2010) form part of the contract. The successful bidder must sign a written contract form (SBD 7). Quantities are not guaranteed; orders will be placed as requirements become known. Deliveries required within 14 days of the official order. The Department may accept a bid for any specific item or part quantity. The Department is not obliged to accept the lowest or any bid. The Department is not liable for bidder's expenses. Payment by electronic fund transfer within 30 days of invoice approval. Firm bid prices required.

Only locally produced or locally manufactured cement material from local raw material or input will be considered. Minimum threshold for local production and content for cement is 100%. A letter from the local manufacturer confirming local production and content must be submitted. Exemption letter from the dtic required for imported items. The Department may award to a bidder meeting local content requirements even if not scoring highest points.

Mandatory requirements: Complete, sign and submit SBD 1, SBD 3.1, SBD 4. Attend compulsory site briefing. Administrative compliance: Complete, sign and submit SBD 6.1; be registered and compliant with CSD; be tax compliant with SARS; be actively registered with CIPC; submit certified B-BBEE certificate or sworn affidavit; comply with 100% local production and content threshold for cement; sign and submit Annexure C; complete and submit Annexure 1 and 2 (stamped by local commissioner of oaths).

Evaluation uses the 80/20 preference points system under the Preferential Procurement Regulations, 2022. Maximum 80 points for price, maximum 20 points for specific goals. Four phases: Phase 1 Mandatory Requirements, Phase 2 Administrative Compliance, Phase 3 Technical Evaluation and Specification Compliance, Phase 4 Preference Points. Specific goals: Women Ownership (5), Disability Ownership (5), Youth Ownership (5), Location of enterprise (Eastern Cape) (2), B-BBEE status level 1 or 2 QSE/EME (3). Ownership points calculated pro-rata based on percentage shareholding. The Department may award to a bidder meeting local content requirements even if not scoring highest points.

The document is a B-BBEE EME/QME reporting letter template that must be completed by all suppliers and returned with quotation documents. It collects the quotation/bid number, description of goods/services, supplier name, quotation/bid amount, B-BBEE level, and company composition details including ownership percentages and SMME status.

Returnable documents: the completed B-BBEE EME/QME reporting letter must be returned with all quotation documents. No other returnable forms are specified in the source document.

The B-BBEE EME/QME reporting letter is for reporting purposes only and will not be used as an evaluation tool. No other evaluation criteria are stated in the source document.

Bidders must complete and submit the B-BBEE EME/QME reporting letter, which captures the company's B-BBEE level, ownership percentages (Black ownership, Black youth, Black women, persons with disability, rural/township residents, cooperatives, military veterans), and SMME status (EME, QSE, or Large/Generic). This information is for reporting purposes only and will not prejudice the bidder or be used as an evaluation tool.

The B-BBEE EME/QME reporting letter requires bidders to disclose their B-BBEE level and company composition: percentage of Black ownership, Black youth, Black women, persons with disability, Black people living in rural/underdeveloped areas or townships, cooperative owned by Black people, and Black military veterans. Bidders must also indicate their SMME status (EME, QSE, or Large/Generic). This information is for reporting purposes only and will not be used as an evaluation tool.

The note states that the information provided in the reporting letter is for reporting purposes only and will not be considered as an evaluation tool.

Bidders must complete and submit the Local Content Declaration – Summary Schedule (Annex C) as part of their tender. The schedule calculates the local content percentage of the tender, which must meet the specified local content requirement. No other evaluation criteria are stated in the provided document.

Local content declaration: Bidders must complete Annex C (Local Content Declaration – Summary Schedule) to declare the local content of their tender. The schedule requires itemising imported and exempted content, calculating the total local content percentage, and signing the declaration. The specified local content percentage must be met.