Supply and delivery of medical supplies for sanae iv base and marion island - RFQ 215 medicals

Closing date: 14 October 2026

Closing time: 12:00

Quotation validity: 90 days from closing date unless otherwise stated

No compulsory briefing or site visit mentioned

Enquiries and submission

• Contact: Andiswa Charlie
• Email: [email protected]
• Telephone: 021 493 7149

Delivery address for goods/services:

East Pier Shed

East Pier Road

Waterfront

Cape Town

Department address:

Nedbank Building

63 Strand Street

Private Bag X4390

Cape Town, 8000

Submission method: email to [email protected]

Closing date and time: 14 October 2026 at 12:00

Quotation must be on company letterhead with VAT per item, banking details, contact details, CSD MAAA number, and quotation validity date (default 90 days from closing if not stated)

Returnable forms (all must be completed, signed and submitted):

• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the department; false declaration disqualifies the bid
• SBD 6.1 (Preference Points Claim): used to claim specific goals points under the 80/20 system

Mandatory supporting documents:

• Valid SANAS or CIPC accredited B-BBEE certificate or sworn affidavit
• CIPC ownership certificate
• CSD registration report or MAAA number
• SARS tax compliance status PIN or CSD report
• Professional registration certificate with South African Pharmacy Council (SAPC) or South African Health Products Regulatory Authority (SAHPRA) — mandatory; absence disqualifies

Joint ventures must submit a consolidated B-BBEE certificate in the name of the joined entities

Late submissions will not be accepted

No goods or services may be delivered before an official order is received

Evaluation system: 80/20 preference points (price 80, specific goals 20) for quotations up to R1 000 000

Specific goals points awarded for more than 50% ownership by Black people, women, or people living with disability

Minimum qualifying score: not stated

Bidders must submit a complete and signed SBD 6.1 and supporting evidence (B-BBEE certificate/affidavit, medical certificate for disability claims, CIPC ownership certificate, CSD report) to claim specific goals points; failure to submit means zero points for specific goals

DFFE may perform due diligence and request additional information to validate claims

DFFE reserves the right not to appoint any tenderer and to negotiate prices with preferred tenderers

Supply and delivery of medical supplies to two locations: SANAE IV Base (Antarctica) and Marion Island

Scope: approximately 447 line items covering pharmaceuticals, scheduled/controlled drugs, vaccines, medical consumables, diagnostic test kits, infection control products, intravenous fluids, and related items

Key categories and examples:

• Gastro-intestinal: pantoprazole, metoclopramide, loperamide, hyoscine butylbromide, lactulose, antacids, activated charcoal
• Respiratory/colds/flu: inhalers (atrovent, budesonide, salbutamol, ipratropium), cough syrups, lozenges, nasal sprays, antihistamines
• Skin/mucosal/dermal: sunscreen (SPF 50), emollients, antifungal/antibacterial creams, burn dressings (hydrogel), wound care
• Vitamins/supplements: ascorbic acid, vitamin B complex, vitamin D, multivitamins, calcium/magnesium, iron, probiotics, electrolytes
• Scheduled/controlled drugs (IV/injection): midazolam, haloperidol, fentanyl, flumazenil, propofol, ketamine, promethazine, diazepam, morphine, etomidate, tramadol, suxamethonium, rocuronium, phenylephrine, neostigmine, glycopyrrolate, naloxone
• Scheduled/controlled drugs (oral): amitriptyline, lorazepam, zolpidem, tramadol
• Analgesia/anaesthetic (injection/IV): paracetamol infusion, diclofenac, dental cartridges, bupivacaine
• Analgesia/anti-inflammatory (oral): paracetamol, aspirin, diclofenac, ibuprofen, gen-payne, mefenamic acid, rizatriptan, colchicine
• Antibiotics/antimicrobials: co-amoxyclav, ceftriaxone, metronidazole, doxycycline, azithromycin, nitrofurantoin, fosfomycin, clindamycin, valacyclovir, fluconazole, ciprofloxacin, griseofulvin, dolutegravir/lamivudine/tenofovir
• Cardiovascular: actilyse, adrenaline, amiodarone, adenosine, labetalol, atropine, furosemide, enalapril, amlodipine, hydrochlorothiazide, atenolol, simvastatin, isosorbide dinitrate
• Dental: temporary cement, filling paste, dry socket paste, glass ionomer liner/base, eugenol drops, teejel
• Ophthalmology: cyclopentolate, oxybuprocaine, chloramphenicol, aciclovir, prednisolone, antiallergic drops, ciprofloxacin, lubricants, phenylephrine, timolol
• Ear: ciprofloxacin/dexamethasone, cerumol, otosporin
• Emergency: heparin, warfarin, n-acetylcysteine, phenytoin, magnesium sulphate, rocuronium, suxamethonium, phenylephrine, prednisone, glucagon, potassium chloride, tranexamic acid, lignocaine
• Genito-urinary: allopurinol, misoprostol, oral contraceptives, medroxyprogesterone, levonorgestrel, tamsulosin, nur-isterate
• Infection control: cetrimide/chlorhexidine, isopropyl alcohol wipes, hibitane, chlorhexidine hand rub, betadine, cidex
• Insulin/anti-diabetic: actrapid/novorapid, actraphane, metformin, gliclazide
• Intravenous fluids: sodium chloride (0.45%, 0.9%), dextrose (5%, 50%), mannitol, sodium bicarbonate, ringer's lactate, sterile water, saline for irrigation, voluven
• Local anaesthesia: lignocaine jelly, lignocaine injection, xylocaine spray
• Nausea/vomiting: cinnarizine
• Steroids: hydrocortisone, methylprednisolone, dexamethasone, celestone
• Vaccinations: tetanus toxoid, hepatitis B, rabies (Marion Island)
• Medical consumables: glucose/haemoglobin test strips, rapid diagnostic tests (HIV, cardiac, pregnancy, FOB), urinalysis strips, condoms, band-aids, dressing packs, bandages, granuflex, nitrile gloves (sterile/non-sterile), endotracheal tubes, IV sets, needles, syringes, catheter kits, urine bags, zinc oxide tape, sutures (nylon, vicryl), steristrips, knee supports, sanitary pads, transpore tape, first aid dressings, orthopaedic wool, plaster of paris, scotchcast, adult diapers
• Marion Island specific items include additional quantities of anti-diarrheals, respiratory items, skin/topicals, vitamins, scheduled drugs, analgesia, antibiotics, cardiovascular, ophthalmic, ear, emergency, genito-urinary, infection control, insulin, IV fluids, nausea/vomiting, steroids, vaccinations, miscellaneous, and medical consumables

Equivalent brands accepted where pictures/brand names appear for illustration

Delivery timelines must be indicated in the quotation

No explicit quality management system requirements, certifications (ISO, SABS), or quality assurance/control procedures stated in the document. Compliance with professional registration (SAPC/SAHPRA) and supply of registered pharmaceutical products implies adherence to relevant medicines regulatory standards.

Pricing: firm prices required (no escalation except for rate of exchange changes); all delivery costs and applicable taxes (VAT, PAYE, income tax, UIF, SDL) must be included in the bid price for delivery at the prescribed destination

Quotation must include VAT per item where applicable

Bid security, bonds, guarantees, retention: not mentioned

Payment terms: not specified

Financial capacity/turnover thresholds: not specified

Mandatory eligibility (disqualification if missing):

• Professional registration certificate with South African Pharmacy Council (SAPC) or South African Health Products Regulatory Authority (SAHPRA)
• CSD registration (MAAA number or CSD report)
• SARS tax compliance (tax status PIN or CSD report); bidder must remain tax compliant for entire contract term
• Valid B-BBEE evidence: SANAS/CIPC accredited certificate or sworn affidavit (EME ≤ R10m, QSE ≤ R50m); above R50m requires certificate
• CIPC ownership certificate
• Completed and signed SBD 4 and SBD 6.1

Joint ventures: consolidated B-BBEE certificate in name of joined entities

VAT registration compulsory if taxable supplies exceed R1 million in 12 months; voluntary registration allowed if threshold of R50 000 exceeded

No CIDB grading required (not construction)

No local content percentages specified

No dedicated occupational health and safety requirements, safety plans, or HSE compliance clauses stated. The nature of goods (pharmaceuticals, scheduled drugs, medical consumables) implies compliance with Medicines and Related Substances Act, Hazardous Substances Act, and relevant storage/handling/cold-chain requirements for temperature-sensitive items (vaccines, insulin, certain injections).

Contract terms derived from RFQ conditions:

• Prices must remain firm until delivery; no price adjustments except for exchange rate variations
• All delivery costs and taxes (VAT, PAYE, income tax, UIF, SDL) included in bid price
• No delivery before official order received from DFFE
• Failure to deliver within agreed timelines may result in order cancellation and possible listing on National Treasury's Database of Restricted Suppliers
• DFFE reserves the right to perform due diligence, request additional information, not appoint any tenderer, and negotiate prices with preferred tenderers
• Quotation validity: 90 days from closing date unless otherwise stated
• Equivalent brands accepted where brand names/pictures used for illustration
• Joint ventures must submit consolidated B-BBEE certificate

Evaluation uses 80/20 preference point system (price 80, specific goals 20) for values up to R1 000 000. Specific goals points for >50% ownership by Black people, women, or people with disability. Bidders must submit SBD 6.1 and supporting evidence (B-BBEE certificate/affidavit, medical certificate for disability, CIPC ownership certificate, CSD report) to claim points; non-submission = zero specific goals points. DFFE may conduct due diligence and request additional validation. No minimum qualifying score stated. DFFE reserves right not to appoint and to negotiate with preferred bidders.