Supply and delivery of sterilization-related items for 60 months

Closing date: 24 November 2026 at 10:00

Compulsory briefing session: 24 November 2026 at 10:00 (venue not clearly stated)

Test reports (where sample submission letter used) due: 05 February 2027

Enquiries (test reports):

• Contact: Ngwato Nkuna
• Email: [email protected]
• Alternative email: [email protected]

Department: Supply Chain Management

Submission method: The completed Pricing Schedule (Annexure B) must be submitted in XLSX Excel format. All required documents must be submitted with the bid at the closing date and time.

Returnable documents:

• SBD 1 (Invitation to Bid): signed as the offer cover page.
• Proof of Authority: authorises the signatory to bind the bidder.
• SBD 4 (Declaration of Interest): discloses any connection to state employees.
• SBD 6.1 (Preference Points Claim): claims B-BBEE preference points.
• TCD 13 and 13.1 (Authorisation Declaration): completed, signed, and submitted for all relevant goods/services.
• Central Supplier Database (CSD) report.
• SARS Tax Pin: confirms ongoing tax compliance status.
• CIPC registration documents (with shareholding certificate if percentages not shown).
• Copy of ID of directors/owners.
• Valid SAHPRA Medical Device Establishment Licence (in bidder's name, valid at closing).
• ISO 9001 certificate (in manufacturer's name).
• Product-specific certificates (ISO 15883, ISO 11140-4, ISO 13485) where applicable.
• Third-Party Authorisation Letter (TCD 13.2) if not the original manufacturer.
• Test reports from SANAS-accredited institution (where indicated), not older than 12 months, marked with item numbers.

Disqualification risks:

• Failure to submit any mandatory document, even after a 7-calendar-day rectification notice.
• Pricing Schedule not completed in full or structure changed.
• Prices not filled in the provided fields.
• Late submission of test reports (by 05 February 2027).

Evaluation is in four phases:

• Phase 1: Mandatory requirements (Pricing Schedule, Annexure B). Failure disqualifies.
• Phase 2: Administrative and legislative compliance (SBD forms, CSD, tax pin, CIPC, IDs).
• Phase 3: Technical specification compliance (per item). Non-compliance disqualifies the relevant line item.
• Phase 4: Price and specific goals, using the 90/10 preference points system (maximum 10 points for specific goals).

Minimum qualifying score: not stated.

Due diligence may be conducted at any phase; misrepresentation disqualifies the bid.

The bid covers the supply and delivery of sterilization-related items to the State for 60 months. It comprises 12 categories and 208 line items:

• Category 1: Wraps (38 items)
• Category 2: Paper Crepe (7 items)
• Category 3: Tapes (18 items)
• Category 4: Labelling Devices (2 items)
• Category 5: Indicators (18 items)
• Category 6: Steam Sterilization Bags (13 items)
• Category 7: Tubes (16 items)
• Category 8: Hydrogen Peroxide Plasma (9 items)
• Category 9: Instrument Cleaning Solutions (14 items)
• Category 10: Accessories and Consumables (42 items)
• Category 11: Cleaning Brushes (27 items)
• Category 12: Disinfecting Wipes (4 items)

Key requirements:

• All items must comply with the technical specifications in Annexure A.
• Products must be new; second-hand or refurbished not accepted.
• Sizes may deviate by ±10% if it provides better output without clinical or functional harm.
• Items must comply with applicable standards (e.g., SANS 50868, ISO 11140-4, CKS 224, CKS 595, DIN 58953-6).
• Where indicated, a SAHPRA Medical Device Establishment Licence is required.
• Test reports from SANAS-accredited institutions are required for items marked 'Yes' in the specification.
• Labelling devices must be maintained by the supplier at no extra cost during the contract period.
• Certain biological indicator items (RT28-071, RT28-075, RT28-076, RT28-077) must be compatible and are evaluated as a group; similarly RT28-072, RT28-073, RT28-074.

Pricing must be on a national level. Prices must be filled in the provided Pricing Schedule (Annexure B). The schedule must be submitted in XLSX format. Prices are inclusive of 15% VAT. No other financial requirements (bonds, guarantees, retention) are stated.

Mandatory compliance:

• Valid SAHPRA Medical Device Establishment Licence in the bidder's name, valid at closing, authorising the relevant activities (manufacturing, importing, distributing, etc.).
• ISO 9001 certificate in the name of the manufacturer of the product offered (applies to all items).
• Product-specific certificates (ISO 15883, ISO 11140-4, ISO 13485) where applicable, in the manufacturer's name.
• Third-Party Authorisation Letter (TCD 13.2) if not the original manufacturer, with details as specified.
• Test reports from SANAS-accredited institutions for items where indicated, not older than 12 months.
• CSD registration, SARS Tax Pin, CIPC registration, and ID copies of directors/owners.
• B-BBEE: Preference points claimed via SBD 6.1 under the 90/10 system.

Evaluation is in four phases: mandatory requirements, administrative and legislative compliance, technical specification compliance, and price with specific goals under the 90/10 preference points system. The State may conduct due diligence at any phase; misrepresentation disqualifies the bid. Bidders must submit all required documents by the closing date and time. Failure to comply with mandatory requirements results in disqualification. Technical non-compliance disqualifies the relevant line item.