Supply and delivery of 657 000 doses of trivalent foot and mouth disease vaccine (sat 1, 2 and 3)

Closing

• 13 November 2026 at 11:00 (Telkom time 1026). The bid box is locked at 11:00.

Briefing session

• None. No compulsory briefing or site visit is required.

Bid validity

• 90 days from the closing date.

Technical enquiries

• Contact: Dr L. Madyibi
• Role: Technical enquiries
• Telephone: 071 854 2016
• Email: [email protected]

SCM enquiries

• Contact: Ms M. Matsheka
• Role: General SCM enquiries
• Telephone: 018 384 6080
• Email: [email protected]
• Fax: 086 719 0008

Bid box address

Department of Agriculture and Rural Development

Training Centre Building

Cnr Onkgopotse Tiro Road and Moshoeshoe Drive

Mmabatho

Coordinates: S 25°50'10.5", E 25°36'16.6"

Postal address

Private Bag X2039

Mmabatho

2735

Submission method

• Physical delivery only: documents sealed in an envelope and deposited in the bid box.
• Bid box: Department of Agriculture and Rural Development, Training Centre Building, Cnr Onkgopotse Tiro Road and Moshoeshoe Drive, Mmabatho (coordinates S 25°50'10.5", E 25°36'16.6").
• Postal address: Private Bag X2039, Mmabatho, 2735.
• Emailed, faxed, telephonic, telegraphic, telex and electronic bids will not be considered.
• Closing: 13 November 2026 at 11:00 (Telkom time 1026). The bid box is locked at 11:00 and late bids are rejected.

Document preparation

• All attached forms must be completed in full and signed in black ink by a duly authorised official.
• The official forms and the specification may not be retyped; they must be completed manually.
• Proof of authority to sign (for example a company resolution) must be submitted.
• Bid prices must be quoted in South African Rand and be VAT inclusive.
• Bids remain valid for 90 days.

Returnable documents

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer.
• SBD 4 (Declaration of Interest): discloses state employment and any connection to staff of the department or interest in a related enterprise; a false or incomplete disclosure eliminates the bid.
• SBD 6.1 (Preference Points Claim): claims points for the stated specific goals.
• Copy of the company CSD registration report.
• SARS Tax Pin.
• Specification and General Conditions of Contract as issued.

Joint ventures

• Signed joint venture agreement.
• Joint venture registered on the CSD with a tax compliance status, with both parties making full SBD 4 disclosures.

Disqualification risks

• Late submission, or submission by any channel other than the bid box.
• Any mandatory document or SBD form omitted, unsigned or incomplete.
• Retyped or altered official forms.
• Fraudulent, inaccurate or misrepresented information, including false SBD declarations.
• Not registered on the CSD, or listed on National Treasury's Database of Restricted Suppliers.
• Any director, member or owner who is employed by the State.

Evaluation stages

• Phase 1 — pre-qualification: screening of bids received by the closing time against the mandatory documentation list. Failure to submit any listed document disqualifies the bid.
• Phase 2 — preference points under the Preferential Procurement Policy Framework Act and Regulations of 2022.

Points split (total 100)

• Price: 80 points.
• Specific goals: 20 points.

Specific goals points available

• Black-owned enterprise: 3 points.
• Youth-owned enterprise: 5 points.
• Enterprise owned by persons with disabilities: 6 points.
• Women-owned enterprise: 3 points.
• Military veterans: 3 points.
• Points are claimed on SBD 6.1; if the supporting proof is not submitted with the bid, the points are treated as not claimed.
• The department may call for substantiation of any preference claim before or after adjudication.

Other evaluation notes

• No functionality or technical scoring stage and no minimum qualifying score are stated.
• The department may accept a bid in whole or in part and is not bound to accept the lowest or any bid.
• Grounds for disqualification include: not registered on the CSD; incomplete information or documentation; fraudulent, untrue or inaccurate information; obtaining information not available to other bidders by fraudulent means; non-compliance with the legal requirements of the request for bids; false declarations or misrepresentation on the Standard Bidding Documents; listing on National Treasury's Database of Restricted Suppliers; and being employed by the State.

Scope

• Supply and delivery of trivalent foot and mouth disease (FMD) vaccine.

Quantity and presentation

• 657 000 doses of FMD oil-based vaccine.
• Presentation: 120/100 ml.
• Vaccine must contain SAT 1, 2 and 3 strains.

Delivery

• Deliver to Potchefstroom Veterinary Laboratory, 114 Chris Hani Drive, Potchefstroom.
• Cold chain must be maintained throughout transit.
• The total price must include the delivery cost.

Supplier capability and authorisations

• Demonstrated capacity to supply trivalent vaccine containing SAT 1, 2 and 3.
• Proof of a SAHPRA Section 21 Authorisation Certificate.
• Proof of the corresponding Veterinary Import Permit.
• Proof of capacity to supply large volumes of vaccine, supported by reference letter(s).

Inspection

• An official acting for the department must be given access for inspections and testing.

Capacity evidence

• Bidders must prove capacity to supply large volumes of FMD vaccine by attaching reference letter(s).
• Bidders must demonstrate capacity to supply trivalent vaccine containing SAT 1, 2 and 3 strains.
• No minimum number of years of experience and no key-personnel qualification requirements are stated.

Inspection and testing

• Pre-bidding testing is for the bidder's account.
• Where inspection is a bid condition, the bidder's or contractor's premises must be open at all reasonable hours to a representative of the department or its appointed organisation.
• Supplies that do not meet the contract requirements may be rejected; rejected supplies are held at the supplier's cost and risk and must be removed and replaced at the supplier's cost.
• Where supplies pass inspection, the department bears the cost of the inspection, tests and analyses.
• The supplier must allow the department to inspect and audit its performance records on request.
• Goods supplied must conform to the standards stated in the bid documents and specification.

Pricing schedule (Veterinary Services)

• Line item: FMD oil-based vaccine, 657 000 doses, 120/100 ml.
• Columns to complete: unit price and total price.
• Total price, VAT at 15%, and grand total must be shown.
• Prices must be in South African Rand and VAT inclusive.
• The total price must include the delivery cost.
• Delivery to Potchefstroom Veterinary Laboratory, 114 Chris Hani Drive, Potchefstroom.
• Cold chain must be maintained during transit.

Pricing format

• Pricing schedule to be completed with unit price and total price per line item.
• Line item: FMD oil-based vaccine, 657 000 doses, 120/100 ml.
• Total price, VAT at 15%, and grand total must be shown.
• Prices must be quoted in South African Rand and be VAT inclusive.
• The total price must include the delivery cost.

Security and guarantees

• No bid security is required.
• Performance security: the successful bidder must furnish the performance security amount specified in the Special Conditions of Contract within 30 days of receiving notification of contract award.
• Acceptable forms: bank guarantee or irrevocable letter of credit from a reputable bank, or a cashier's or certified cheque.
• The performance security is released within 30 days after completion of the supplier's obligations, including warranty obligations, unless the Special Conditions of Contract provide otherwise.

Other financial conditions

• Pre-bidding testing is for the bidder's account.
• Payment is governed by the General Conditions of Contract; no specific payment terms are stated.

Registration and tax

• Successful registration on the Central Supplier Database (CSD) is mandatory; the CSD registration report must be submitted.
• SARS Tax Pin must be submitted. Where no tax compliance status is available but the bidder is on the CSD, the CSD number must be provided.
• Consortia, joint ventures and subcontractors: each party must submit its own tax compliance status certificate, PIN or CSD number.

Standard Bidding Documents (original, completed and signed)

• SBD 1 (Invitation to Bid): bidder details and signed offer.
• SBD 4 (Declaration of Interest): discloses state employment, relationships with department staff and interests in related enterprises.
• SBD 6.1 (Preference Points Claim): claims points for the specific goals.

Joint ventures

• Joint venture agreement between the parties.
• Joint venture registered on the CSD with a tax compliance status, with both parties making full SBD 4 disclosures.

Product-specific compliance

• Capacity to supply trivalent vaccine containing SAT 1, 2 and 3.
• SAHPRA Section 21 Authorisation Certificate.
• Corresponding Veterinary Import Permit.
• Reference letter(s) proving capacity to supply large volumes of vaccine.

Exclusions

• No bid will be considered from a person in the service of the State, a company with a director in the service of the State, or a close corporation with a member in the service of the State.
• Bidders listed on National Treasury's Database of Restricted Suppliers or the Register for Tender Defaulters are disqualified.

B-BBEE and CIDB

• No minimum B-BBEE level is stated; preference points are claimed on SBD 6.1 for the specific goals (black, youth, women, persons with disabilities and military veterans ownership).
• CIDB grading does not apply to this supply contract.

Governing conditions

• The National Treasury General Conditions of Contract (GCC, July 2010) form part of the bid and may not be amended.
• Special Conditions of Contract, if issued, supplement the GCC and prevail where the two conflict.
• The bid is subject to the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations.

Key GCC obligations carried into the contract

• Performance security: furnished within 30 days of award notification, in the amount stated in the Special Conditions of Contract, as a bank guarantee, irrevocable letter of credit, or cashier's or certified cheque; released within 30 days after completion of obligations including warranty.
• Inspection and testing: pre-bid testing is at the bidder's cost; the supplier's premises must be open at reasonable hours for inspection; non-compliant supplies may be rejected and must be replaced at the supplier's cost and risk.
• Packing must prevent damage or deterioration in transit, including exposure to extreme temperatures and rough handling.
• Insurance of the goods against loss or damage during manufacture, acquisition, transport, storage and delivery is required in the manner set out in the Special Conditions of Contract.
• The supplier may not disclose contract documents or information without the purchaser's written consent, and must permit inspection and audit of its records.
• The supplier indemnifies the purchaser against third-party patent, trademark or industrial design infringement claims.
• The GCC also regulates delivery and documents, incidental services, warranty, payment, prices, contract amendments, assignment, subcontracting, delays, penalties, termination for default or insolvency, dumping and countervailing duties, force majeure, dispute settlement, limitation of liability, notices, taxes and duties, and the prohibition of restrictive practices.

Bid validity

• Bids remain valid for 90 days.

Reservation

• The department may accept any bid in whole or in part and is not bound to accept the lowest or any bid.

Phase 1 — pre-qualification

• Bids received by the closing time are registered and checked against the mandatory documentation list.
• Failure to submit the listed mandatory documents disqualifies the bid.

Phase 2 — preference points (PPR 2022)

• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.
• Specific goal points: black-owned 3, youth-owned 5, owned by persons with disabilities 6, women-owned 3, military veterans 3.
• Points for specific goals are claimed on SBD 6.1; without the required proof submitted with the bid, the points are not claimed.
• The department may require a bidder to substantiate any preference claim before adjudication or afterwards.
• No minimum qualifying score or functionality threshold is stated.