Project management unit (pmu) services for agricultural and rural development projects – north west dard, 36 months

Closing date: 20 November 2026 at 11:00

Briefing session: None (no compulsory briefing session)

General SCM enquiries:

• Contact: Ms. M. Matsheka
• Email: [email protected]
• Telephone: (018) 384 6080

Technical enquiries:

• Contact: Ms B. Pule and Ms A. Dikolomela
• Email: [email protected]
• Email: [email protected]

Submission address:

Department of Agriculture and Rural Development, Training Centre Building, Cnr. Onkgopotse Tiro Road and Moshoeshoe Drive, Mmabatho (Coordinates S: 25° 50' 10.5" E: 25° 36' 16.6")

Submission method: sealed envelope deposited in the bid box at the Department of Agriculture and Rural Development, Training Centre Building, Cnr. Onkgopotse Tiro Road and Moshoeshoe Drive, Mmabatho (Coordinates S: 25° 50' 10.5" E: 25° 36' 16.6").

Closing time: 20 November 2026 at 11:00 (Telkom Time).

No electronic, fax, email, or telephonic bids will be accepted.

All forms must be completed in full, signed in black ink by an authorised official, and submitted manually (not retyped).

Bids must remain valid for 90 days.

Prices must be quoted in South African Rand and be VAT inclusive.

Returnable forms:

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses any connection between the bidder and state employees or the procuring institution.
• SBD 7.2 or Service Level Agreement (SLA): successful bidder signs this as the contract form.
• CSD registration report (copy).
• SARS Tax Pin.
• SACPCMP certificate.
• Latest bank rating.
• For joint ventures: the agreement between parties and each party's CSD registration with tax compliance status.

Disqualification risks:

• Late bids (received after the closing time).
• Incomplete or incorrectly completed forms.
• Failure to submit any of the mandatory documents listed above.
• False or fraudulent information, or misrepresentation of facts.
• Not registered on CSD.
• Bidder or directors are employed by the State.
• Bidder listed on National Treasury's Database of restricted suppliers.

Evaluation process has two phases:

Phase 1 – Pre-Qualification (mandatory requirements):

• Submission of all mandatory documents (CSD report, original signed Standard Bidding Documents, SARS Tax Pin, SACPCMP certificate, latest bank rating, and joint venture documents if applicable).
• Failure to submit any of these results in disqualification.

Phase 2 – Technical / Functional evaluation (minimum qualifying score: 75 out of 100):

• Qualification, Registration and Experience of key personnel: 30 points
• Company profile and experience in managing major projects: 20 points
• Client References: 15 points
• Locality: 35 points

Total: 100 points.

Detailed scoring of Phase 2:

• Project Leader: 5 points for managing 4 or more agriculture/related projects (scaled down for fewer: 3 projects=4, 2=3, 1=2, 0=0). Must have a Master's degree in Agricultural Engineering (5 points if held, 0 if not).
• Project Manager: 5 points for a Bachelor's degree plus 5+ years' experience in Agriculture, Project Management or Engineering (scaled by years: 4 years=4, 3=3, 2=2, 1=1, 0=0).
• Project Engineer: 5 points for a relevant Engineering degree plus professional registration with ECSA as Engineer/Technologist and 5+ years' experience (scaled by years as above).
• Agriculture Specialist: 5 points for a relevant Agriculture degree (Plant, Animal, Agribusiness, or Economics) plus 5+ years' experience; SACNASP certificate required for Plant or Animal specialisation (scaled by years).
• Social Facilitator: 5 points for a relevant Social Science or Development Studies degree plus 5+ years' experience; SACSSP certificate required (scaled by years).
• Company profile: 5 points for a comprehensive profile with organogram; 0 if not submitted.
• Cumulative value of similar major projects in the last 5 years (with completion certificates): above R50 million = 15, R30–R49 999 999 = 10, R10–R29 999 999 = 5.
• Client references: 5 or more duly signed completion certificates/reference letters = 15, 4 = 10, 3 = 5, 2 = 3, 1 = 2, none = 0. Certificates on client letterheads, signed by both parties.
• Locality: primary office in North West Province = 35 points; outside North West = 5 points. Proof: municipal billing statement, latest municipal account, or valid lease agreement letter.

Bidders must submit proof for each criterion as specified (letters of appointment, CVs with certified qualifications, completion certificates, etc.).

The Department of Agriculture and Rural Development (DARD), North West, seeks to appoint a service provider as a Project Management Unit (PMU) to implement and manage departmental agricultural and rural development projects across the province.

Appointment period: 36 months.

Scope of work:

• Implement agreed projects as handed over by management.
• Submit detailed progress reports monthly, quarterly, and as required.
• Prepare and present a comprehensive Close-Out Report for each completed project.
• Facilitate all required regulatory compliance for identified projects.
• Ensure all work complies with relevant laws and regulations.

Eligibility criteria:

• Registration with the appropriate professional bodies as required.
• A relevant qualification from a reputable South African higher education institution; foreign qualifications must be SAQA verified.
• Proven track record of project management in an agricultural environment.

The bidder must demonstrate capacity, financial and otherwise, to complete projects successfully.

Key personnel requirements are evaluated in Phase 2 and are critical for scoring:

• Project Leader: must have a proven track record of managing agriculture/related projects (scored 0-5 based on number of projects: 1 project=2, 2=3, 3=4, 4+=5) and a minimum Master's degree in Agricultural Engineering (5 points if held).
• Project Manager: must have a Bachelor's degree plus minimum 5 years' experience in Agriculture, Project Management or Engineering (scored 0-5 based on years: 5+ years=5, 4=4, 3=3, 2=2, 1=1).
• Project Engineer: must have a relevant Engineering degree and professional registration with ECSA as Engineer/Technologist (scored similarly based on experience).
• Agriculture Specialist: must have a relevant Agriculture degree (Plant, Animal, Agribusiness, or Economics) and SACNASP certificate for Plant/Animal (scored similarly).
• Social Facilitator: must have a relevant Social Science or Development Studies qualification and SACSSP certificate (scored similarly).

Proof of experience and qualifications required: letters of appointment confirming track record, CVs, certified copies of qualifications and professional registrations.

Company profile must include an organogram and details of past projects with completion certificates.

The Department or its representatives must be given access to the bidder's premises for inspections and testing of supplies or services, at no cost to the Department if they meet requirements. If supplies/services do not comply, the bidder bears the cost of inspections and must replace rejected items at their own cost. The bidder must comply with all applicable laws and regulations for project work.

Bidders must demonstrate financial capacity to complete the projects successfully.

All prices must be quoted in South African Rand, VAT inclusive.

No bid security, guarantee, or performance bond percentages are specified in the document.

Latest bank rating required as part of mandatory documentation.

Mandatory compliance documents:

• CSD registration report (successful registration required).
• SARS Tax Pin (tax compliance status).
• SACPCMP certificate (South African Council for the Project and Construction Management Professions).
• Latest bank rating.
• For joint ventures: agreement between parties and each party's CSD registration with tax compliance status.

Bidders must comply with all applicable legislation including PFMA, PPPFA, B-BBEE Act, CIDB prescripts, and the National Credit Act.

Bidders must not be employed by the State, and must not be on National Treasury's restricted supplier database.

Bidders must treat all departmental data as strictly confidential.

The successful bidder will sign a Service Level Agreement (SLA) detailing all contractual obligations. The Department owns any intellectual property arising from or produced by the projects. All data provided by the Department must be kept confidential and not disclosed without the Head of Department's prior written approval. On termination of the contract, the service provider must deliver all documents and information gained under the SLA without retention rights. The Department reserves the right to cancel the tender before award, or cancel an awarded tender if the provider fails to adhere to contract conditions. The General Conditions of Contract (GCC) apply, covering standard terms on payment, prices, amendments, assignment, subcontracts, delays, penalties, termination for default, force majeure, termination for insolvency, dispute settlement, limitation of liability, governing law, notices, taxes and duties, and prohibition of restrictive practices.

Evaluation is in two phases as described in the main evaluation criteria. Phase 1 is a pre-qualification check of mandatory documents; failure results in disqualification. Phase 2 is a functional/technical evaluation with a minimum threshold of 75 out of 100 points. The scoring criteria for Phase 2 are: qualification/registration/experience of key personnel (30), company profile and experience (20), client references (15), and locality (35). Bidders scoring below 75 are eliminated. The tender is subject to the Preferential Procurement Policy Framework Act (PPPFA) and its regulations.