Supply and delivery of medical and IT equipment to sanae iv and marion island

Closing

• Date: 5 November 2026
• Time: 11:00

Quotation validity

• 90 days from the closing date, unless stated otherwise.

No compulsory briefing or site visit is specified.

Enquiries and submission

• Contact name: Andiswa Charlie
• Email: [email protected]
• Telephone: 021 493 7149

Department address

Nedbank Building

63 Strand Street

Cape Town

8000

Postal address

Private Bag / PO Box 4390

Cape Town

8000

Submission method

• Email quotations to [email protected].
• Quotations received after the closing date and time will not be considered.
• Quotation must be on the bidder's company letterhead and must reflect item descriptions, price validity, banking details, contact details and the CSD MAAA number.
• VAT must be shown per item where applicable.

Returnable documents

• SBD 4 (Declaration of Interest): discloses whether any director, shareholder or connected person is employed by the state or linked to the department; a false declaration disqualifies the bid.
• SBD 6.1 (Preference Points Claim Form): claims the 20 specific-goals points; no proof submitted means no points claimed.
• CSD registration report or MAAA number.
• SARS tax status PIN, or CSD number/report.
• Food Premises Certificate issued by the municipality in the name of the bidding company — mandatory.

Disqualification risks

• Omitting the mandatory Food Premises Certificate.
• Late submission.
• Being listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• Failing to disclose all CSD-registered active companies linked to directors on SBD 4.

Preference point system: 80/20 (Rand value up to R1 000 000).

Points allocation

• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.

Price scoring

• 80 points awarded using the 80/20 formula, with the lowest acceptable quotation as Pmin.

Specific goals (20 points)

• More than 50% ownership by Black people.
• More than 50% ownership by women.
• More than 50% ownership by people with disabilities.
• Supporting proof required: signed SBD 6.1; a medical certificate from a practitioner with a practice number for disability claims; a SANAS/CIPC-accredited B-BBEE certificate or sworn affidavit; a CIPC ownership certificate; CSD registration report or MAAA number.
• Joint ventures and partnerships must submit accreditation credentials and a consolidated B-BBEE certificate in the names of the joined entities.

Evaluation stages

• Mandatory requirements screened first; non-compliant bidders are disqualified and not evaluated further.
• DFFE may conduct due diligence and request additional information to verify any claim, including preference points.
• DFFE may negotiate prices with preferred bidders and reserves the right not to make an appointment.

Supply and delivery of medical equipment and IT equipment to two departmental sites.

Sanae iv

• ECG machine with 5 leads: 1 unit.
• ENT diagnostic set: 1 unit.

Marion Island

• Laptop with 1TB SSD and 16GB RAM, high processing speed: 2 units.
• All-in-one desktop, 27-inch, Core 7 150U, 16GB RAM, 512GB SSD, Windows 11 Pro: 2 units.
• Portable digital patient monitor, minimum functions SpO2, non-invasive blood pressure (NIBP), ECG and pulse monitoring: 1 unit.

Delivery and specification notes

• All delivery costs and all applicable taxes (VAT, PAYE, income tax, UIF, skills development levy) must be included in the quoted price for delivery to the stated destinations.
• Pictures and brand names in the specification are illustrative; similar or equivalent specifications will be accepted.
• No goods may be delivered before an official order is received from the Department of Forestry, Fisheries and the Environment.
• Bidders must state delivery timelines in the quotation.

Pricing

• Quote per item, with VAT shown where applicable.
• All delivery costs and applicable taxes must be built into the price.
• Prices must remain firm until delivery at the specified location; no adjustment is allowed except where linked to the exchange rate.
• Quotation validity: 90 days from the closing date unless stated otherwise.

No bid security, performance guarantee, retention or payment terms are specified.

Mandatory

• Food Premises Certificate issued by the municipality in the name of the bidding company — failure to submit disqualifies the bid.
• CSD registration report or MAAA number.
• SARS tax status PIN, or CSD number/report.
• SBD 4 (Declaration of Interest) completed and signed.
• SBD 6.1 (Preference Points Claim Form) completed and signed, if claiming specific-goals points.

Ongoing

• The bidder must be tax compliant at submission and remain compliant for the full contract term.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

B-BBEE and ownership evidence

• SANAS/CIPC-accredited B-BBEE certificate or sworn affidavit, or CIPC ownership certificate, to support specific-goals claims.
• Joint ventures and partnerships must submit a consolidated B-BBEE certificate in the names of the joined entities.

• Prices are firm until delivery at the specified location; no adjustment except where tied to the exchange rate.
• Quotations remain valid for 90 days from the closing date unless stated otherwise.
• No goods or services may be delivered before an official order is issued by the department.
• Failure to deliver within the agreed timelines may result in cancellation of the order and possible listing on the National Treasury Database of Restricted Suppliers.
• The department may verify submitted information, request supporting proof, negotiate prices with preferred bidders, and is not obliged to make an appointment.

80/20 preference system applies.

• Price: 80 points, scored on the 80/20 formula against the lowest acceptable quotation.
• Specific goals: 20 points, awarded for more than 50% ownership by Black people, by women, or by people with disabilities.
• Proof for specific-goals claims: signed SBD 6.1, medical certificate with practice number for disability claims, SANAS/CIPC B-BBEE certificate or sworn affidavit, CIPC ownership certificate, CSD report or MAAA number.
• Claims not supported by the required proof score no specific-goals points.
• Mandatory requirements are screened before scoring; non-compliant bids are not evaluated further.