Diagnostic chest x-ray screening for msunduzi municipality employees (36-Month contract)

• Documents available from: 12h00 on Wednesday, 28 October 2026 (eTenders download or SCM Unit collection).
• Closing: Friday, 27 November 2026 at 12h00, followed by a public opening.
• Bid validity: four calendar months from the closing date.
• Withdrawal window: five working days after closing, on written application with reasons and at the discretion of the Senior Manager: Supply Chain Management.
• Objection or appeal against the outcome: within 14 calendar days of receiving the regret letter.
• No compulsory briefing session or site inspection applies to this tender.

Technical enquiries

• Name: Sister Silindelo Dlamini
• Email: [email protected]
• Telephone: 033 392 5054

Procurement enquiries

• Name: Phiwe Mthalane
• Unit: Supply Chain Management Sub-Unit
• Email: [email protected]
• Telephone: 033 392 2486

Supply Chain Management head office

• Telephone: 033 392 2472
• Fax: 033 392 2532

Submission address

Msunduzi Municipality Central Stores

2 Abattoir Road (off Kershaw Street)

Pietermaritzburg

3201

Document collection address

Supply Chain Management Unit

5th Floor, A S Chetty Centre

333 Church Street

Pietermaritzburg

Postal address

Private Bag X205

Pietermaritzburg

3200

Submission method

• Deliver a sealed envelope marked with the contract number and contract description to the Tender Box at Msunduzi Municipality Central Stores, 2 Abattoir Road (off Kershaw Street), Pietermaritzburg, 3201 (coordinates -29.6126297; 30.3610014).
• Submit both a hard copy and an electronic copy on CD or USB flash drive.
• Only envelopes placed in the Tender Box before the closing time are accepted; courier deliveries are at the bidder's own risk.
• Bids are opened in public at the closing time.
• Tender documents may be downloaded free from www.etenders.gov.za, or bought in print from the SCM Unit, 5th Floor, A S Chetty Centre, 333 Church Street, Pietermaritzburg, from 12h00 on 28 October 2026 at a non-refundable deposit of R826.19 including VAT (cash or EFT only).

Completion rules

• Complete the Tender Form and Pricing Schedule in handwriting or typed, sign in original pen, and submit the whole document.
• No correction fluid; any correction to a rate must be counter-signed.
• All totals must be arithmetically correct and carried through to the summary page and Tender Form.
• Where the Tender Form and a covering letter or pricing schedule conflict, the Tender Form prevails.

Returnable documents

• Tender Form, signed by an authorised representative.
• Authority to Sign (board resolution or equivalent).
• Pricing Schedule, fully priced and signed.
• Declaration of Municipal Fees, with the relevant account numbers.
• Declaration of Interest (MBD 4): discloses any director or shareholder in the service of the state or connected to the municipality.
• Declaration of Bidder's Past Supply Chain Management Practices (MBD 8).
• Certificate of Independent Bid Determination (MBD 9): certifies the price was set without collusion.
• Declaration for Procurement above R10 million.
• Preference Points Claim Form under the Preferential Procurement Regulations 2022 (Annexure C), completed in full.
• Annexure A (Alterations by Tenderer) only if the bidder qualifies or changes anything.
• Annexure B (Occupational Health and Safety Act undertaking).
• Annexure D: valid Tax Clearance Certificate or SARS Tax Compliance Status Verification Pin.
• Annexure E: CIPC registration certificate.
• Annexure F: CSD registration report.
• Annexure G: electronic copy of the tender on CD or USB flash drive.
• HPCSA individual membership certificate (or online verification) and the private practice operating licence in the bidder's name, certified by a Commissioner of Oaths.
• CSD supplier number and unique registration reference number.

Joint ventures and consortiums

• Submit SARS tax compliance pins and CSD reports for every party, signed copies of the Declaration of Interest, Past SCM Practices and Independent Bid Determination forms from each party, and a signed undertaking that the parties will conclude a joint venture agreement.
• The joint venture or consortium name must appear on the relevant pages.

Disqualification risks

• Any mandatory document missing, or the HPCSA registration or practice licence not in the bidder's name.
• Unsigned or incomplete Tender Form, declarations or pricing schedule.
• Correction fluid used, or corrections not counter-signed.
• Late delivery, or an envelope not placed in the Tender Box.
• Contact with councillors or officials about the award between closing and notification.
• Combative tendering, including submitting two bids or quoting fictitious competition.

Two-stage evaluation: functionality first, then the 80/20 preference point system.

Stage 1 — Functionality (total 35 points, minimum threshold 25)

• Experience in providing chest x-ray screening, evidenced by award letters for previous and current contracts: 1 contract = 5 points; 2 to 3 contracts = 10 points; 4 to 5 contracts = 15 points.
• Experience of the radiographer, evidenced by a CV showing post-qualification experience: 5 to 7 years = 5 points; more than 7 up to 10 years = 10 points; more than 10 years = 15 points.
• Bids scoring below 25 out of 35 on functionality are not evaluated further.
• The municipality may verify the validity of all information submitted.

Stage 2 — 80/20 preference points (total 100)

• Price: maximum 80 points.
• Specific goals: maximum 20 points, allocated as follows:
• Black-owned enterprise: 10 points, verified on the CSD.
• Enterprise owned by women: 5 points, verified on the CSD.
• Location of the business enterprise: 5 points, verified by utility bill or lease agreement.
• Preference points are only awarded where the required proof is submitted with the bid.

Award

• The municipality is not obliged to accept the lowest or any bid and may accept part of a bid.
• Partial awards may be made, and the distribution of work to SMMEs and local suppliers may be taken into account.
• All bidders are notified of the outcome.

Scope

• Appointment of an external medical professional to provide diagnostic chest x-ray screening for Msunduzi Municipality employees.
• Contract period: 36 months.
• Services are delivered for the municipality's occupational health function, with reported views issued on request of the occupational health medical practitioner (OHMP).

Services priced and delivered

• Routine posterior-anterior (PA) view, including report.
• Lateral or additional views.
• Reported views requested by the OHMP.

Performance

• Chest x-rays and reports must be submitted within the agreed period; late submission attracts a penalty of R500 per calendar day.
• The municipality may inspect the service provider's premises to confirm compliance with the Health Professions Act, the Hazardous Substances Act and the Occupational Health and Safety Act.
• The municipality does not guarantee any specific number of examinations; work is ordered as required.

• Company experience: award letters for previous and current chest x-ray screening contracts — 1 contract = 5 points, 2 to 3 = 10 points, 4 to 5 = 15 points.
• Radiographer experience: a CV showing post-qualification experience — 5 to 7 years = 5 points, more than 7 up to 10 years = 10 points, more than 10 years = 15 points.
• Functionality total: 35 points, with a minimum threshold of 25.
• HPCSA individual registration and a private practice operating licence in the bidder's name are mandatory and must be certified by a Commissioner of Oaths.
• The municipality may verify all information submitted.

• Item 1: routine posterior-anterior (PA) view with report.
• Item 2: lateral or additional views.
• Item 3: reported views as requested by the OHMP.
• The schedule must show the subtotal excluding VAT, VAT at 15%, and the total including VAT.
• All prices are treated as VAT inclusive whether or not the bidder is a VAT vendor.
• The schedule must be signed by an authorised signatory, with the service provider name, signatory name, capacity, date and email address completed.
• Rates must be entered by hand where required, with any correction counter-signed and no correction fluid used.
• Where the Tender Form and the pricing schedule differ, the Tender Form prevails.

Pricing

• Price the three line items on the pricing schedule: routine PA view with report, lateral or additional views, and reported views requested by the OHMP.
• Show the subtotal excluding VAT, VAT at 15%, and the total including VAT.
• Prices must be VAT inclusive regardless of whether the bidder is a VAT vendor.
• Quoted rates are deemed to cover all costs of rendering the service.
• Where a bidder tenders a price subject to escalation, the adjustment is calculated as E = V x (Ie/Io – 1) and the bidder must specify the applicable price index; no adjustment is payable without a stated index.

Insurance and penalties

• Professional indemnity insurance of R1 000 000 for any single claim is required.
• Late submission of chest x-rays and reports: penalty of R500 per calendar day.

Payment

• Payment within 30 days of a payment certificate issued by the Engineer, by cheque drawn on the municipality's bankers; no cash payments.
• Where the value exceeds R3 000 excluding VAT, invoices must quote the municipality's VAT registration number 4600107835.
• The contractor's bank account must be in the legal name shown on the tax clearance certificate, failing which no payment is made.
• Early settlement discounts offered are taken into account in adjudication.
• No bid security is required.

Mandatory eligibility (failure disqualifies)

• HPCSA registration: a valid individual membership certificate, or online verification, certified by a Commissioner of Oaths.
• A valid operating licence for the designated registered private practice, issued in the bidder's name.

Statutory and database requirements

• CSD registration with National Treasury, with the CSD supplier number and unique registration reference number submitted; no award is made to an unregistered supplier.
• Valid Tax Clearance Certificate or SARS Tax Compliance Status Verification Pin submitted with the bid; if tax status lapses before award, seven working days' written notice is given to remedy it.
• CIPC registration certificate.
• No award to a person in the service of the state, to an entity with such a director, manager, principal shareholder or stakeholder, or to an adviser or consultant contracted to the municipality.
• Municipal fees must be in order, declared with the relevant account numbers.

B-BBEE and specific goals

• Preference points are claimed on the Preference Points Claim Form under the Preferential Procurement Regulations 2022.
• Black-owned enterprise: 10 points, verified on the CSD.
• Enterprise owned by women: 5 points, verified on the CSD.
• Location of the business enterprise: 5 points, verified by utility bill or lease agreement.
• No points are awarded where the supporting proof is not submitted.

Legislation applicable to the contract

• Municipal Finance Management Act, Msunduzi Supply Chain Management Policy, Preferential Procurement Regulations 2022, Occupational Health and Safety Act, Labour Relations Act, Hazardous Substances Act and the Health Professions Act.

• The Occupational Health and Safety Act applies, and Annexure B must be completed and submitted with the bid.
• The contractor must record every incident, have each incident investigated, have the records examined by a safety committee, and furnish returns to the divisional inspector on demand.
• A full-time employee must be designated in writing to supervise the work, unless the contractor performs that duty personally.
• The municipality may inspect the contractor's premises to verify compliance with the Health Professions Act, the Hazardous Substances Act, the regulations of August 1973 (R and R246) and the Occupational Health and Safety Act.
• Any act or omission that contravenes South African law is not accepted, and a contravention may lead to cancellation and other remedies.

• Duration: 36 months.
• Bid validity: four calendar months from the closing date.
• Withdrawal: permitted within five working days after closing on written application with reasons, at the discretion of the Senior Manager: Supply Chain Management; withdrawal after that period may lead to the bidder being barred from future tenders.
• Professional indemnity insurance: R1 000 000 for any single claim.
• Penalty: R500 per calendar day for late chest x-rays and reports; the municipality may also procure the service elsewhere and recover the price difference, or cancel the contract.
• Payment: within 30 days of the Engineer's payment certificate.
• Escalation: only on the stated formula, with a price index specified by the contractor; claims for a financial year must be lodged before 31 July.
• Service level agreement: the successful bidder must conclude an SLA with the municipality before work starts; the tender, letters of acceptance and the SLA form the contract.
• Provisional acceptance requirements must be met within 14 days of the letter of provisional acceptance.
• Assignment or subletting requires the municipality's written consent and does not relieve the contractor of liability.
• Termination: the municipality may cancel immediately on failure to perform, insolvency, sequestration or liquidation, without compensation.
• Information in the tender is confidential; the contract is governed by South African law.
• Objections against the award must be lodged in writing within 14 calendar days of the regret letter.

Functionality is scored out of 35 with a minimum threshold of 25: company experience in chest x-ray screening (award letters) earns 5 points for one contract, 10 for two to three, and 15 for four to five; radiographer post-qualification experience earns 5 points for 5 to 7 years, 10 for more than 7 up to 10 years, and 15 for more than 10 years. Bids meeting the threshold proceed to the 80/20 system: 80 points for price and 20 for specific goals (black-owned 10, women-owned 5, local location 5).