Supply and delivery of water reticulation maintenance material

Closing date: 20 October 2026 at 12:00 noon.

Bid opening: immediately after closing, in public, at Committee Room 1, 6th Floor, 32 Govan Mbeki Avenue, Gqeberha.

Notice dated: 5 October 2026.

No compulsory briefing or site visit is stated.

Technical enquiries:

• Contact: Ms N Magoloza
• Email: [email protected]
• Telephone: 041 508 7273

SCM / procedural enquiries:

• Contact: Ms K Notshulwana
• Email: [email protected]
• Telephone: 041 508 7007

Bid document purchase:

• Supply Chain Management Unit, 4th Floor, 32 Govan Mbeki Avenue, Gqeberha
• Telephone: 041 508 7007

Submission address:

• Bid Box, 4th Floor, 32 Govan Mbeki Avenue, Gqeberha

Delivery address (for materials):

• Makana Local Municipality, Makanda (specific site to be communicated)

Submission method: sealed envelope, deposited in the Bid Box on the 4th Floor, 32 Govan Mbeki Avenue, Gqeberha.

Closing time: 12:00 noon on 20 October 2026.

Envelope must be clearly marked: "BID NO. 37/2026: SUPPLY AND DELIVERY OF WATER RETICULATION MAINTENANCE MATERIALS".

Bids must be submitted on the official forms provided by the municipality. Original printed documents are required; facsimiled, emailed, late, or incomplete bids will not be accepted.

All pages of the bid document must be originally signed in black ink; copies of signatures are not accepted.

Returnable forms (all must be completed, signed, and submitted):

• MBD 1 (Invitation to Bid): bidder details and signed offer cover page.
• MBD 3.1 (Pricing Schedule – Firm Prices): completed rates and totals.
• MBD 4 (Declaration of Interest): discloses any connection to persons in the service of the state.
• MBD 6.1 (Preference Points Claim): claims B-BBEE points.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): discloses past SCM practices.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.
• Schedule C (Particulars of Business): business details and ownership.
• Schedule E (Tax Clearance Requirements): tax compliance evidence.
• Schedule G (Financial Particulars): financial information.
• Schedule H (Letter of Consent): consent for information verification.
• Schedule K (Agreement and Contract Data): contract details.
• Schedule L (Form of Bid and Declaration): bid declaration.
• Schedule N (Bid Check List): checklist of submitted documents.

Disqualification risks:

• Any mandatory document omitted or incomplete.
• Bids not submitted on official forms or qualified by bidder's own conditions.
• Bids received after the closing time, regardless of reason.

Evaluation system: 80/20 preference points system.

Points allocation:

• Price: 80 points (VAT inclusive).
• B-BBEE status level: 10 points.
• Locality: 10 points.

B-BBEE points by level:

• Level 1: 10
• Level 2: 9
• Level 3: 8
• Level 4: 6
• Level 5: 4
• Level 6: 3
• Level 7: 2
• Level 8: 1
• Non-compliant: 0

Locality points:

• Within Sarah Baartman District Municipality area of jurisdiction: 10
• Within Eastern Cape province: 8
• Within South Africa: 5
• Outside South Africa: 1

Award: highest total points wins. Tie-breakers: highest specific goal points, then highest functionality points (if applicable), then drawing of lots.

Price points formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the bid price and Pmin is the lowest acceptable bid price.

Bidders must be registered on the Central Supplier Database (CSD) and be tax compliant; failure renders the bid null and void.

Bids from persons in the service of the state will not be considered.

Scope: Supply and delivery of water reticulation maintenance materials, water pipes and fittings for the Sarah Baartman District Municipality, delivered to Makana Local Municipality in Makanda.

Materials list (item, size, quantity):

• Galvanized Elbows: 15 mm, 50
• Galvanized standpipe (T.B.E) 1 m: 15 mm, 20
• Galvanized standpipe (T.B.E) 0.5 m: 15 mm, 20
• Plastic taps: 15 mm, 20
• Brass Gate Valve: 28 mm, 20; 15 mm, 50; 22 mm, 50; 32 mm, 10; 40 mm, 10; 50 mm, 15
• Poly Cop Pipe (100 m): 15 mm, 5; 22 mm, 2; 28 mm, 2
• CxC Coupling: 15 mm, 300; 22 mm, 100; 28 mm, 50
• HDPe Coupling: 20 mm, 10; 25 mm, 10; 32 mm, 10; 40 mm, 10; 50 mm, 10
• MIxC Coupling: 15 mm, 400; 22 mm, 50; 28 mm, 50; 35 mm, 6; 42 mm, 6; 54 mm, 6
• Unitwist males: 22 mm, 60
• Unitwist elbows: 22 mm, 60
• Unitwist females: 22 mm, 60
• FIxC Coupling: 15 mm, 100; 22 mm, 50; 28 mm, 30
• CxC Elbows: 15 mm, 50; 22 mm, 20; 28 mm, 20
• MIx Elbows: 15 mm, 20; 22 mm, 20; 28 mm, 20 (listed twice)
• FIx Elbows: 15 mm, 20; 22 mm, 20; 28 mm, 20 (listed twice); 42 mm, 5; 54 mm, 5
• CxC Tee: 15 mm, 5; 22 mm, 5; 28 mm, 5
• Reducing Tee: 28x15x28 mm, 10; 22x15x22 mm, 10
• Spare Nuts: 15 mm, 50; 22 mm, 50; 28 mm, 50
• Spare Rings: 15 mm, 100; 22 mm, 100; 28 mm, 100
• Galvanized Reducing bush: 15x22 mm, 20; 22x28 mm, 20
• Klamflex Repair clamp for galvanized: 22 mm, 10; 28 mm, 20; 32 mm, 20
• PVC Pipes Class 12, 6 m length: 63 mm, 30; 75 mm, 30; 90 mm, 70; 110 mm, 70; 177 mm, 20; 200 mm, 3; 315 mm, 3
• PVC Pipes Class 9, 6 m length: 400 mm, 2
• Thread tape: 150
• PVC Adaptor: 75x96 mm, 50; 90x96 mm, 50; 96x110 mm, 10

All rates must be inclusive of VAT.

Bidders must furnish full details requested on the bid forms; all prices inclusive of VAT.

Any additional relevant information may be provided under separate cover and will form part of the bid.

Questions must be answered explicitly; omission of required information or failure to follow the specified format leads to disqualification.

The municipality may request clarification or additional information; bidders must respond within 48 hours of the request.

Pricing schedule (MBD 3.1) – firm prices for purchases.

Offer valid for 90 days from closing date.

All prices inclusive of VAT.

Bidders must complete the rate per unit and total price for each item listed, and the total bid price including VAT.

Items include galvanized elbows, standpipes, plastic taps, brass gate valves, poly cop pipes, couplings, elbows, tees, reducing tees, spare nuts, spare rings, reducing bushes, klamflex repair clamps, PVC pipes, thread tape, and PVC adaptors.

Pricing: Firm prices (MBD 3.1). Offer valid for 90 days from closing date.

Prices must be inclusive of all applicable taxes and unconditional discounts; no price amendments for VAT during contract term.

Bids with a value exceeding R10 million (VAT included) must submit financial statements for the past three years (or since establishment if less than three years).

Bid document cost: R227 (non-refundable) if purchased from the municipality; free download from E-Tender Portal or municipal website.

No bid security, guarantee, or retention is stated.

Mandatory registration: Central Supplier Database (CSD) – failure renders bid null and void.

Tax compliance: Overall tax clearance status on CSD must be TAX COMPLIANT; each party in a consortium/JV/sub-contractor must be compliant.

Mandatory documents (failure leads to non-responsive bid):

• Company registration (CK) documents reflecting shareholders/ownership, and certified ID copies of directors/owners (certification not older than 6 months).
• MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 8 (Declaration of Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination).
• Bidder's municipal statement of account covering 3 months, or valid lease agreement, or affidavit declaring no municipal services debt over 90 days.
• Directors' municipal statements of account covering 3 months, or affidavit declaring no municipal services debt over 90 days.
• Proof of registration with the Construction Industry Development Board (CIDB).
• B-BBEE status level verification certificate (original or certified copy) or sworn affidavit (for EMEs) to claim preference points.
• Proof of address of office dealing with the project (lease agreement or municipal account in bidder's name) to claim locality points.

B-BBEE evidence must be issued by a SANAS-accredited verification agency, a registered auditor approved by IRBA, or an accounting officer as per the Close Corporation Act.

Bids from persons in the service of the state will not be considered.

Preference points for B-BBEE status level of contribution are awarded as follows:

• Level 1: 10 points
• Level 2: 9 points
• Level 3: 8 points
• Level 4: 6 points
• Level 5: 4 points
• Level 6: 3 points
• Level 7: 2 points
• Level 8: 1 point
• Non-compliant: 0 points

To claim these points, bidders must submit an original or certified copy of a valid B-BBEE status level verification certificate, issued by a SANAS-accredited verification agency, a registered auditor approved by IRBA, or an accounting officer as per the Close Corporation Act, or a sworn affidavit for EMEs.

Trusts, consortia, or joint ventures qualify as a legal entity if they submit their certificate; unincorporated entities must submit a consolidated scorecard prepared for each bid.

Tertiary institutions and public entities must submit certificates per the specialized scorecard.

The request for bid does not constitute a contract; the municipality is not obligated to purchase from any bidder.

All materials and specifications supplied with the bid remain the property of the municipality and may be recalled.

The bidder's offer remains binding for the validity period (90 days from closing).

The contract is governed by South African law; the bidder chooses domicilium citandi et executandi in the Republic.

If the bidder withdraws the bid within the validity period or fails to fulfil the contract, the municipality may recover additional expenses incurred, including by set-off against any amounts due or guarantees.

The bidder accepts full responsibility for proper execution of the contract.

The bidder must declare any participation in other offers for the same supplies/services.

The successful bidder must sign a contract form.

Special conditions, if any, take precedence over conflicting bid form conditions.

Bids must be submitted in a sealed envelope clearly marked with the bid number and description, deposited in the Bid Box on the 4th Floor, 32 Govan Mbeki Avenue, Gqeberha, before 12:00 noon on 20 October 2026.

Bids will be opened in public in Committee Room 1, 6th Floor, same address.

Late, incomplete, facsimiled, or emailed bids will not be accepted.

The lowest or only bid will not necessarily be accepted; the municipality reserves the right not to accept part or all of any bid.

Bid documents may be obtained at a non-refundable cost of R227 from the Supply Chain Management Unit, or downloaded free from the E-Tender Portal or municipal website.

Bids must be on official forms and must not be qualified by the bidder's own conditions; special conditions take precedence over conflicting bid form conditions.

Mandatory documents (failure leads to non-responsive bid):

• Company registration (CK) documents reflecting shareholders/ownership, and certified ID copies of directors/owners (certification not older than 6 months).
• MBD forms 4, 6.1, 8, and 9, fully completed and accurate.
• Bidder's municipal statement of account covering 3 months, or valid lease agreement, or affidavit declaring no municipal services debt over 90 days.
• Directors' municipal statements of account covering 3 months, or affidavit declaring no municipal services debt over 90 days.
• Proof of registration with the Construction Industry Development Board (CIDB).
• B-BBEE status level verification certificate or sworn affidavit (MBD 6.1).
• Proof of address of office dealing with the project (lease agreement or municipal account in bidder's name) to claim locality points.

Bids with a value exceeding R10 million (VAT included) must submit financial statements for the past three years (or since establishment if less than three years).

All pages of the bid document must be originally signed in black ink; copies of signatures are not accepted.

Evaluation uses the 80/20 preference points system: 80 points for price, 10 for locality, 10 for B-BBEE status level.

B-BBEE points: Level 1: 10, Level 2: 9, Level 3: 8, Level 4: 6, Level 5: 4, Level 6: 3, Level 7: 2, Level 8: 1, Non-compliant: 0.

Locality points: Within Sarah Baartman District Municipality: 10, Within Eastern Cape: 8, Within South Africa: 5, Outside South Africa: 1.

The bidder with the highest total points is awarded the contract.

Tie-breakers: highest specific goal points, then highest functionality points (if applicable), then drawing of lots.

Price points formula: Ps = 80(1 - (Pt - Pmin)/Pmin).