Supply and install ph30 and ph120 cabling at rand water rietvlei

Bidding procedure enquiries:

• Name: Nkululeko Mkhabela
• Role: Buyer
• Email: [email protected]
• Telephone: 011 682 7223

Sourcing manager:

• Name: Ntikane Radebe
• Role: Sourcing Manager
• Email: [email protected]
• Telephone: 011 682 0208

Submission address:

• Online only: https://bids.randwater.co.za/
• Attention: Ntikane Radebe

Site: Rand Water Rietvlei

Submission method: online only via Rand Water Online Bids Application at https://bids.randwater.co.za/

Closing: 23 October 2026 at 16:00

Format: official forms provided; not to be re-typed

Copies: one (1) copy of bid document and returnables

Late submissions: not accepted

Email submissions: will not be considered

Addenda: issued no later than three calendar days before closing date

Returnable forms required:

• Form of Offer and Acceptance (Letter of Bid): signed offer to execute the works
• SBD 4 (Bidder's Disclosure): discloses state employment, conflicts of interest, and CSD-linked companies
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under 80/20 system
• Compulsory Enterprise Questionnaire: company particulars including VAT, CIDB, CSD, director details
• Resolution Letter for the Contractor: authorises signatory to bind the bidder
• Record of Addenda: acknowledges receipt of any amendments
• Alternative Bid (if any): departures from specification with price savings
• Qualifications to Bid (if any): limitations or assumptions; mark NIL if none

Disqualification risks:

• Unsigned or omitted returnable forms
• Late submission
• Bidder or director is a person in service of the state
• Listed on Register of Tender Defaulters or Restricted Suppliers
• Undisclosed CSD-registered companies linked to directors
• Collusive bidding or price disclosure to competitors

Evaluation stages (in order):

1. Pre-qualification (gateway)

All criteria must be met to proceed:

• CIDB registration: Grade 3EB or higher (or capable of registration before evaluation)
• Letter of Good Standing from Department of Labour or accredited institution
• SAQCC Fire Certification for technicians
• Proof of ECBSA registration for company or director
• Fully completed and signed Form of Offer and Acceptance

2. Functionality evaluation (scored out of 100)

Minimum qualifying score: 70/100

Criteria and weights:

• Previous related experience (25%): 0% = none; 33.3% = 1 contactable reference with completion certificate; 66.7% = 2 references; 100% = 3 references
• Human resource capacity (25%): 0% = none; 33.3% = organogram not reflecting scope needs, 1 Master Electrician (ECB), 1 technician (Wireman's licence), 1 Electrical Artisan; 66.7% = partial organogram, 1 Master Electrician, 2 technicians, 2 Artisans; 100% = adequate organogram, 1 Master Electrician, 3 technicians, 3 Artisans
• Equipment resource capacity (25%): 0% = none; 33.3% = minimal capacity; 66.7% = meets scope with gaps; 100% = fully meets scope
• Work breakdown/schedule/project programme (25%): 0% = none; 33.3% = unclear programme; 66.7% = some indication of duration; 100% = clear duration and delivery date

3. Price and preference evaluation (80/20 system)

Price score: 80 points maximum

Ps = 80 × (1 − (Pt − Pmin)/Pmin)

Where Pt = bidder's price, Pmin = lowest acceptable price

B-BBEE preference points: 20 points maximum

• Level 1: 20 points
• Level 2: 18 points
• Level 3: 14 points
• Level 4: 12 points
• Level 5: 8 points
• Level 6: 6 points
• Level 7: 4 points
• Level 8: 2 points
• Non-compliant: 0 points

Non-compliant bidders are not disqualified but score zero B-BBEE points.

Total adjudication points: PT = Ps + PP

Rand Water does not bind itself to accept lowest price or highest points.

Financial tolerance range applied to assess reasonableness of prices; excessively high or low bids may be eliminated.

Scope: Supply and install PH30 and PH120 cabling at Rand Water Rietvlei

CIDB class: 3EB (electrical building works)

Deliverables required with bid:

• Detailed project programme (Gantt Chart format, Level 2 schedule activities, resource-loaded, aligned to Rand Water's programme)
• Monthly cash flows to project completion

Key personnel requirements:

• Master Electrician with ECB number
• Technicians with Wireman's licence
• Electrical Artisans with trade tests

Certifications required:

• SAQCC Fire Certification for technicians
• ECBSA registration (company or director)
• Letter of Good Standing (Department of Labour or accredited institution)

Quality verification: Rand Water may inspect previous works to verify workmanship

Pricing format: Bill of Quantities (BoQ)

Currency: ZAR (South African Rand); imported equipment must be converted to ZAR using SARB closing rate one week prior to closing date

Bid validity: 90 days from closing date

Financial tolerance range: applied to eliminate excessively high or low bids

No bid security, bond, guarantee, retention, or turnover threshold stated in document

Payment terms: not specified in extracted text

CSD registration: required (MAAA number to be provided)

Tax compliance: SARS tax status to be verified by Rand Water; bidder authorises verification

CIDB: Grade 3EB or higher required for electrical building works

Joint ventures: all members must be CIDB registered; lead partner must have 3EB or one level below with required recognition status; combined grading must equal or exceed 3EB

B-bbee:

• Evidence: valid B-BBEE certificate or sworn affidavit (EMEs and QSEs)
• Non-compliant bidders score zero points but are not disqualified
• Points allocation: 20 points under 80/20 system

Professional registrations:

• SAQCC Fire Certification for technicians
• ECBSA registration for company or director
• Master Electrician with ECB number

Other requirements:

• Letter of Good Standing (Department of Labour or accredited institution)
• Not listed on Register of Tender Defaulters or Restricted Suppliers
• No directors/members in service of the state
• No undisclosed CSD-registered companies linked to directors

Returnable compliance forms:

• SBD 4 (Bidder's Disclosure): discloses state employment, conflicts, and CSD-linked entities
• SBD 6.1 (Preference Points Claim): claims B-BBEE points
• Compulsory Enterprise Questionnaire: captures company registration and tax details

Evaluation comprises three sequential stages:

Pre-qualification (gateway — all must pass):

• CIDB Grade 3EB or higher (or registrable before evaluation)
• Letter of Good Standing from Department of Labour or accredited institution
• SAQCC Fire Certification for technicians
• Proof of ECBSA registration for company or director
• Fully completed and signed Form of Offer and Acceptance

Functionality evaluation (scored, minimum 70/100):

• Previous related experience: 25 points (0/33.3/66.7/100% based on 0/1/2/3 contactable references with completion certificates)
• Human resource capacity: 25 points (organogram and CVs of Master Electrician, technicians with Wireman's licence, Electrical Artisans)
• Equipment resource capacity: 25 points (plant, equipment, vehicles, software)
• Work breakdown/schedule/project programme: 25 points (clarity, duration, delivery date)

Price and preference (80/20 system):

• Price: 80 points maximum using formula Ps = 80 × (1 − (Pt − Pmin)/Pmin)
• B-BBEE: 20 points maximum (Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, non-compliant = 0)
• Non-compliant bidders score zero B-BBEE points but proceed to price evaluation
• Rand Water reserves right not to accept lowest price or highest total points