Supply and delivery of motor spares and tyres — ugu municipality area (RFQ ovf 2026-011-UGU)

Closing date and time: 02 October 2026 at 12:00 (12h00).

No compulsory briefing or site visit mentioned.

SCM / bidding procedure enquiries:

• Contact: Nicolette Napier
• Email: [email protected]
• Telephone: not provided in document

Technical enquiries:

• Contact: Mthokozisi Magcaba
• Email: [email protected]
• Telephone: not provided in document

Submission address: email to [email protected] (attention Mthokozisi Magcaba).

Agency physical address: 3rd Floor South Towers, 4 Arundel Close, Kingsmead Office Park, 2 Kingsmead Boulevard, Stamford Hill, Durban 4001.

Agency postal address: P.O. Box 1817, Durban 4001.

Agency general contact: +27 31 372 3720, fax +27 31 306 2547, [email protected].

Submission method: email to [email protected] marked for attention of Mthokozisi Magcaba.

Closing time: 02 October 2026 at 12:00 (12h00). Late submissions will not be accepted.

Returnable documents — all must be completed, signed and submitted with the quotation:

• SBD 1 (Invitation to Bid): covers bidder details and offer acceptance.
• SBD 4 (Bidder's Disclosure): declares any state employment or relationships with procuring institution staff; false declaration disqualifies the bid.
• SBD 6.1 (Preference Points Claim): claims specific-goal points under the 80/20 system.
• Bidder Statutory Details & Official Authorisation Form: provides registered business name, CSD MAAA number, SARS tax PIN, authorised representative details, signature and company stamp.
• Fixed-price quotation on company letterhead, inclusive of VAT and all disbursement costs.
• Proof of CSD registration (MAAA number) and SARS Tax Compliance Status PIN (or CSD number if PIN unavailable).

Disqualification risks: any mandatory form omitted or unsigned; submission after closing time; failure to provide CSD registration or tax compliance evidence; bidder or directors in service of the state.

A fixed-price quotation on company letterhead must be submitted, inclusive of VAT and all disbursement costs, using the official pricing schedule provided.

Evaluation model: 80/20 preference point system (80 points for price, 20 points for specific goals).

Price scoring: lowest acceptable tender receives maximum 80 points; other tenders scored proportionally per the standard 80/20 formula.

Specific goals (total 20 points) and required ownership thresholds:

• Black ownership: 10 points (51–100%), 6 points (30–50%), 4 points (5–29%), 0 points (0–4%).
• Black women ownership: 4 points (51–100%), 2 points (30–50%), 1 point (5–29%), 0 points (0–4%).
• Black youth ownership: 3 points (30–100%), 2 points (5–29%), 0 points (0–4%).
• Disability: 3 points (30–100%), 2 points (5–29%), 0 points (0–4%).

Acceptable proof for claiming points: B-BBEE certificate or affidavit, CSD report, owners' ID documents, municipal account or lease agreement, doctor's certificate or recognised disability-database record.

No minimum qualifying score stated in the document.

Scope: supply and delivery of motor spares and tyres for the Ugu Municipality area, split into two quotation packages per beneficiary.

Package 1 — Beneficiary: Bongekile Bane (15 units each unless noted):

• Tyre 14" x 1195 — qty 15
• Tyre 13" x 155-80 — qty 15
• Tyre 15" x 195 — qty 15
• Tyre 15" x 215 — qty 15
• Tyre 15" x 50-195 — qty 15

Package 2 — Beneficiary: Nokuphiwa Cele:

• SPLT11 Dunlop Tyre 195R15C — qty 6
• Dunlop Regal LT3 Tyre 195R14 — qty 6
• 88T HTRT5 Sumitomo Tyre 185/70/14 — qty 4
• Dunlop 560 Tyre 175/70/14 — qty 4
• 82T Sport 560 Tyre 175/70/14 — qty 4
• Dunlop Trakgrip Tyre 215/75/15 — qty 3
• Dunlop Trakgrip Tyre 245/75R15 — qty 3
• Dunlop SP188 122/120L Tyre 750R16 — qty 2

Delivery location: Ugu District Municipality area (exact delivery points not specified in document).

Quotations must be priced per package as shown in the official pricing schedule.

The quoted price must be inclusive of VAT and all costs relating to disbursements. Prices are entered in the official schedule as Unit Price Excl. VAT and Total Price Excl. VAT; VAT at 15% is added to produce the Total Price Incl. VAT for each package and the grand total.

Pricing format: fixed-price quotation on company letterhead; unit prices and totals excluding VAT to be entered in the official pricing schedule; subtotal, 15% VAT and total inclusive of VAT must be calculated for each package and a grand total provided.

Currency: South African Rand (ZAR).

Price must be inclusive of VAT and all costs relating to disbursements.

No bid security, performance bond, guarantee, retention or advance payment terms mentioned in the document.

No minimum turnover or financial capacity threshold stated.

Mandatory compliance documents:

• CSD registration: active National Treasury Central Supplier Database registration with MAAA number.
• Tax compliance: valid SARS Tax Compliance Status PIN; if PIN unavailable, CSD number must be provided.
• B-BBEE: to claim specific-goal points, submit either a valid B-BBEE certificate (SANAS accredited) or a qualifying sworn affidavit (for EMEs/QSEs).
• Specific-goal proof: CSD report, owners' ID documents, municipal account or lease agreement, doctor's certificate or disability-database record as applicable.
• No CIDB grading required (goods procurement, not construction).
• No local content requirement stated.
• Bidder and directors must not be persons in the service of the state.
• Authority to sign: board resolution or similar proof of authorisation for the signatory.

Specific-goal points (20 total) are allocated per the table in evaluationCriteria. Acceptable evidence: B-BBEE certificate or affidavit, CSD report, owners' ID documents, municipal account or lease agreement, doctor's certificate or recognised disability-database record. EMEs (revenue ≤ R10 million) and QSEs (revenue ≤ R50 million) may use a sworn affidavit; entities above R50 million require a valid B-BBEE certificate. No B-BBEE improvement/retention plan requirement stated.

The successful bidder will be required to sign a written contract form (SBD 7). The bid is subject to the Preferential Procurement Policy Framework Act 2000, Preferential Procurement Regulations 2017, General Conditions of Contract (GCC), and any applicable special conditions. All bids must be submitted on the official forms provided (not re-typed). Late bids will not be accepted. In joint ventures/consortia/sub-contracting, each party must submit a separate tax compliance certificate/PIN/CSD number. No bids considered from persons in the service of the state or entities with directors/members in state service. Failure to comply with any bidding particulars may render the bid invalid.

The quotation must be submitted by 12:00 on 2 October 2026 via email to [email protected] attention Mthokozisi Magcaba.

Quotations are evaluated using an 80/20 model: 80 points for price and 20 points for specific goals. Specific goals and point allocations are detailed in the evaluationCriteria section above.