Supply, delivery & installation of office furniture – free state province tender

The exemption request must describe the goods, services or works for which the exemption item will be used, and the local content that can be met, along with the reasons for the request. The specification issued by the procuring entity must be attached, and supporting letters from local manufacturers/sub-suppliers may be included if applicable.

Exemption requests must be addressed to:

• Name: Dr. Tebogo Makube
• Role: Chief Director: Industrial Procurement Unit
• Department: Department of Trade and Industry (dtic)
• Email: [email protected]
• Copy: Ms Matidza, [email protected]
• Postal address: Private Bag X84, Pretoria, Gauteng, 0001

Local content requirements apply to designated products. If the minimum local content threshold cannot be met, bidders must apply for an exemption from the dtic before the tender closing date. Exemption requests are considered per tender, and the dtic decides after consulting industry. No exemption requests are considered after the tender has closed.

Exemption request must be on the bidding company's signed letterhead and include:

• Procuring entity / government department / state-owned company
• Tender/bid number
• Closing date
• Item(s) for which exemption is requested
• Description of the goods, services or works for which the exemption item will be used, and the local content that can be met
• Reason(s) for the request
• Specification issued by the procuring entity
• Supporting letters from local manufacturers/sub-suppliers (if applicable)

Local content exemption process:

• If the minimum local content threshold for a designated product cannot be met, bidders must apply for exemption before the tender closing date.
• The dtic will consult industry and decide whether to grant exemption, per tender.
• Exemption requests must be on company letterhead and include the required information (see technical specifications).
• The dtic processes exemption letters in 3-5 working days.
• No exemption requests are considered after the tender has closed.

Local content exemption process: If the minimum local content threshold for a designated product cannot be met, bidders must apply for exemption before the tender closing date. The dtic will consult industry and decide whether to grant exemption per tender. Exemption requests must be on company letterhead and include: procuring entity, tender/bid number, closing date, item(s) for exemption, description of goods/services/works and local content that can be met, reasons for request, attached specification issued by procuring entity, and supporting letters from local manufacturers/sub-suppliers if applicable. The dtic processes exemption letters in 3-5 working days; no requests are considered after the tender closes.

Exemption requests should be emailed to Dr Makube at [email protected] and copy Ms Matidza at [email protected]. Attention: Chief Director: Industrial Procurement Unit, Department of Trade and Industry.

The tender is for the supply, delivery, and installation of office furniture for the Free State province. The document provided is a local content calculation spreadsheet, not the full tender specification.

Returnable documents:

• Annex B: signature of the tenderer, binding the bid.
• Annex C: Local Content Declaration, calculating local content for the tender.
• Annex D: Imported Content Declaration, detailing imported content and foreign currency payments.
• Annex E: Local Content Declaration Summary Schedule, summarising local content.

All forms must be completed, signed, and submitted with the bid.

The evaluation will consider the local content declarations (Annexes C, D, E) as part of the bid. No specific scoring split or minimum qualifying score is stated.

The tender is for the supply, delivery, and installation of office furniture for the Free State province. No detailed specifications, quantities, or locations are provided in the available document.

Pricing must exclude VAT in all local content calculations. The tender value is to be stated excluding VAT. No bid security, guarantees, or payment terms are specified.

Bidders must comply with local content requirements as per the designated products and local content declaration forms (Annexes C, D, E). No specific B-BBEE, CSD, or tax compliance requirements are stated.

Supply, delivery and installation of office furniture for the Free State province. Tender reference: IEC/FS-03/2026.

Tender briefing: 13 November 2026 at 11:00 (venue not stated; compulsory status not stated).

Closing: 26 November 2026 at 11:00.

No contact details are provided in the document.

All applicable pages of the tender document must be signed and returned with the submission. Failure to do so invalidates the tender.

Submission method: not stated.

Closing time: 26 November 2026 at 11:00. Late tenders will not be accepted.

No evaluation criteria are stated in the provided document. Bidders must sign and return all applicable pages; failure to comply invalidates the tender.

Scope: supply, delivery and installation of office furniture for the Free State province.

Reference: IEC/FS-03/2026.

No quantities, specifications, or delivery locations are stated.

No specific compliance requirements are stated in the provided document.

Closing date: 26 November 2026 at 11:00

Briefing session: 13 November 2026 at 11:00 at the Electoral Commission office, 50 Monument Road, Uitsig, Bloemfontein (attendance not stated as compulsory)

A tender briefing session will be held at 11:00 on 13 November 2026 at the Electoral Commission office, 50 Monument Road, Uitsig, Bloemfontein.

Enquiries:

• Contact: Supply Chain Management
• Email: [email protected]
• Telephone: 012 622 5700

Submission address:

2 Buckingham Terrace

50 Monument Road

Uitsig

Bloemfontein

National Office:

Election House, Riverside Office Park, 1303 Heuwel Avenue, Centurion, 0157

Private Bag X112, Centurion, 0046

Tel: 012 622 5700

Email: [email protected]

Submission method: sealed envelope or suitable container, deposited in the tender box or designated room at the Electoral Commission address below. Write the company name and tender reference number (IEC/FS-03/2026) on the envelope/container. Bids submitted by telegram, facsimile, post, or email will not be accepted. Bids received after the closing time are late and will be set aside. Bids placed in the wrong tender box or designated room will not be considered. The tender box is only open during office hours.

Returnable documents (all pages 1–58 must be completed and signed in original ink; photocopied signatures or initials will disqualify the bid):

• Tender Questionnaire: business details, CIPC and CSD registration numbers, contact information, company type, principal activities, years in business, directors/shareholders not on CSD, enterprise size, B-BBEE status level, and foreign bidder questionnaire.
• B-BBEE supporting documents: sworn affidavit, CIPC B-BBEE certificate, or SANAS-accredited verification certificate, plus ownership documents (share certificates, IDs, EEA1 forms, doctor's letter for disability) as applicable.
• Bidder's Disclosure and Declaration (SBD 4): discloses any connection to state employees or the evaluating/adjudicating authority.
• Certificate of Independent Bid Determination (SBD 9): certifies the price was set independently.
• POPIA consent and Political Party affiliation declaration.
• Pricing schedules: must be completed in full; mark not-applicable items as N/A.
• Any other applicable tender forms (pages 13–25) for subcontractors, joint ventures, or consortiums.

Disqualification risks:

• Failure to complete or sign any applicable page in original ink.
• Use of correction fluid, tape, or similar products on any page, especially pricing.
• Alterations to pricing or specifications not signed/initialled.
• Missing pages or incomplete bid submissions.
• Failure to register on the CSD.
• Non-compliant tax status at the time of award.
• Failure to complete mandatory forms or schedules.
• Bids not submitted in the correct tender box or designated room.

Evaluation is based on the Preferential Procurement Policy Framework Act (PPPFA) and Preferential Procurement Regulations, 2022. The tender value is estimated not to exceed R50,000,000 (all applicable taxes included), so the 80/20 preference point system applies.

Scoring split:

• Price: maximum 80 points, calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the price of the bid under consideration and Pmin is the price of the lowest acceptable bid.
• Specific goals (B-BBEE status level): maximum 20 points, awarded as follows:
• Level 1: 20 points
• Level 2: 18 points
• Level 3: 14 points
• Level 4: 12 points
• Level 5: 8 points
• Level 6: 6 points
• Level 7: 4 points
• Level 8: 2 points
• Non-compliant contributor: 0 points

Points are rounded to two decimal places. In the event of equal total points, the bid with the highest specific goal points wins; if still equal, the award is decided by drawing of lots.

Bidders are not required to fill in the tender evaluation criteria section. The award is made to the lowest acceptable bid that is market-related, subject to compliance with all requirements and the Electoral Commission's due diligence audit confirming the bidder's capacity, capability, and ability to deliver.

The Electoral Commission requires the supply, delivery, and installation of office furniture for the Free State Province. The scope includes all costs for delivery on site and installation, inclusive of VAT for VAT-registered vendors. The bidder must indicate whether the goods offered are according to specification; deviations must be noted but specifications may not be changed on the tender forms. The Electoral Commission operates approximately 270 municipal electoral offices, nine provincial offices, and ten warehouses, but the specific quantities and locations for this tender are not detailed in the available text.

Pricing format: firm prices, all-inclusive of VAT for VAT-registered bidders; non-VAT registered bidders may not charge VAT. Prices must be market-related; the Electoral Commission may negotiate or cancel if not. Pricing schedules must be completed in full; incomplete schedules lead to disqualification. Payment terms: payment within 30 days of receipt of a valid invoice and statement of account, unless a dispute arises. The bidder must ensure banking details are correct on the CSD to avoid payment delays. No specific bid security, bond, or guarantee amounts are stated in the available text.

CSD registration: mandatory; the Electoral Commission will not contract any bidder not registered on the Central Supplier Database.

Tax compliance: mandatory; the bidder's tax status must be compliant on the CSD at the time of award. Non-compliant status leads to disqualification. Subcontractors must also be tax compliant.

B-BBEE: preference points are claimed based on B-BBEE status level. Required evidence depends on enterprise size:

• EME (annual revenue ≤ R10 million): CIPC B-BBEE certificate or sworn affidavit (unless under a sector charter, then sector-specific document).
• QSE (annual revenue ≤ R50 million): sworn affidavit if at least 51% black-owned; otherwise a valid B-BBEE status level certificate from a SANAS-accredited verification agency.
• Entities above QSE threshold: valid B-BBEE status level certificate from a SANAS-accredited verification agency.

Failure to submit the required B-BBEE evidence means zero points for specific goals.

CIPC registration: required for companies; registration number must be provided.

Employment Equity Act: designated employers must comply with Chapters II and III; non-designated employers with Chapter II.

Local content: bidders are requested to promote local content as far as possible.