Office furniture procurement for electoral commission (iec) - local content and b-bbee compliance tender

This document provides methodology guidance only. It does not contain tender-specific scope, quantities, or delivery locations. Bidders must apply the SATS 1286:2011 framework to calculate local content for their specific tender submission, using:

• Annexure C as the mandatory summary declaration.
• Annexures D and E as supporting working papers.

All three annexures must be maintained with actual values throughout any resulting contract.

Closing date: 28 October 2026 at 11:00

Note: No briefing dates, site visits, or clarification deadlines are stated in this document.

Enquiries (dti — guidance document origin):

• Department: Department of Trade and Industry
• Telephone: +27 12 394 9500
• Address: Private Bag X84, Pretoria, 0001
• Physical address: the dti Campus, 77 Meintjies Street, Sunnyside, 0002

Note: This contact information relates to the guidance document publisher (dti), not the procuring institution (IEC Free State). No IEC-specific contact details are provided in this document.

Returnable documents:

• SBD 6.2 (Local Content Declaration): bidders must complete Annexure C and may be required to submit Annexures D and E on request.
• Annexure C (Local Content Declaration – Summary Schedule): mandatory with bid submission.
• Annexures D and E (Supporting Schedules): to be completed and held ready; the Tender Authority may request them.

Submission requirements:

• Submit Annexure C by the closing date and time determined by the Tender Authority.
• All declarations must use the exchange rate specified in SBD / MBD 6.2.
• If successful, the bidder must continuously update Annexures C, D and E with actual values for the contract duration.

Disqualification risks:

• Failure to submit Annexure C by the closing deadline.
• Missing or unverifiable evidence of imported content origins.
• Unavailable component origin information deemed imported by default, potentially breaching any local content threshold.

Evaluation approach:

• Bids assessed on compliance with SATS 1286:2011 local content calculation methodology.
• Local content percentage calculated as: (tender price less imported content value) ÷ tender price, expressed as a percentage.
• Missing origin information for components, parts or materials is deemed imported content.

Required evidence:

• Verifiable documentation for all imported content (commercial invoices, bills of entry, SARS-accepted documentation).
• Declaration D from all third-party suppliers where applicable.
• Exemption evidence from the dti for any exempted imported content.

Note: The specific preference point system (80/20 or 90/10), minimum qualifying score, and stated local content percentage threshold are not specified in this guidance document.

Scope of this document:

• Guidance on calculating local content for goods, services and works under SATS 1286:2011.
• Covers component/material/service-level breakdowns for local and imported content.

Three declarations required:

• Annexure C: Summary schedule consolidating local content calculations.
• Annexure D: Imported content supporting schedule (direct imports, third-party imports, exempt imports, foreign currency payments).
• Annexure E: Local content supporting schedule (local goods/services/works, manpower, factory overheads, administration and mark-up).

Ongoing obligation:

• Successful tenderers must update all three annexures with actual values throughout the contract period.

Pricing format:

• All values to be stated excluding VAT.
• Foreign currency values converted using the tender exchange rate per SBD / MBD 6.2.

Cost components to declare:

• Direct imported product values (commercial invoice, freight, landing costs, duties).
• Third-party imported product values (same cost breakdown, obtained from supplier).
• Foreign currency payments (royalties, licence fees, lease payments).
• Local costs: manpower, factory overheads, administration overheads and mark-up.

Note: No bid security, bonds, guarantees, retention, or payment terms are specified in this document.

Mandatory standards:

• SATS 1286:2011: local content calculation and verification.
• SBD / MBD 6.2: local content declaration form and exchange rate.

Registration and evidence:

• CSD registration: implied requirement (referenced via SBD / MBD 6.2).
• SARS compliance: commercial invoices must be accepted by SARS for imported content claims.
• dti exemptions: required for any exempted imported content.

Local content:

• Specific percentage threshold not stated in this guidance document; to be specified in the tender's SBD / MBD 6.2.
• Default rule: unverified component origins count as imported content.

Note: No B-BBEE level, CIDB grade, CIPC registration, professional body registration, or turnover threshold is stated in this document.

Local content exemption application requirements for bidders unable to meet minimum thresholds:

• Signed letterhead application to dtic
• Include: procuring entity, tender number, closing date, exempted items, description of use, achievable local content, reasons, attached specification, supporting letters from local manufacturers/sub-suppliers if applicable

dtic exemption contact

• Name: Dr Tebogo Makube
• Role: Chief Director: Industrial Procurement Unit
• Email: [email protected]
• Copy to: [email protected]

Postal address for exemption requests:

Dr Tebogo Makube

Chief Director: Industrial Procurement Unit

The Department of Trade and Industry

Private Bag X84

Pretoria

Gauteng

0001

Local content exemption (dtic process):

• Bidders unable to meet the minimum local content threshold must apply for exemption before the tender closes.
• Processing time: 3-5 working days; no post-closure requests accepted.
• Required with exemption application: signed letterhead, procuring entity details, tender number, closing date, item descriptions, achievable local content percentage, reasons, attached specification, and supporting letters from local manufacturers/sub-suppliers where applicable.

dtic Industrial Procurement Unit

• Dr Tebogo Makube, Chief Director
• Email: [email protected]
• Copy: [email protected]
• Postal: Private Bag X84, Pretoria, Gauteng, 0001