Supply and delivery of branded marketing material – cape agulhas municipality (Q30/2026/27)

Closing: 06 November 2026 at 12:00

Bid opening: immediately after closing at Cape Agulhas Municipality, 1 Dirkie Uys Street, Bredasdorp (public).

Documents available from: 28 October 2026

No briefing or site visit is scheduled.

Validity period: 90 days from closing date.

Enquiries – SCM / bidding procedure

• Contact: Geraldine Koopman
• Email: [email protected]
• Telephone: 028 425 5500

Enquiries – technical (Tourism & Promotion)

• Contact: Tirzah Atkins
• Email: [email protected]
• Telephone: 028 425 5500

Submission address (Tender Box)

Cape Agulhas Municipality

1 Dirkie Uys Street

Bredasdorp

7280

Postal address

Municipal Manager

Cape Agulhas Municipality

PO Box 51

Bredasdorp

7280

Submission: deliver a sealed envelope to the Tender Box at Municipal Offices, 1 Dirkie Uys Street, Bredasdorp, or post to reach Municipal Manager, Cape Agulhas Municipality, PO Box 51, Bredasdorp, 7280, by closing time. No faxes or emails accepted.

• Envelope must be endorsed with the tender number, description and closing date. Bids lacking this endorsement are not opened or considered.
• All bids must be written by hand on the official municipal forms; retyping or redrafting is prohibited.
• Every page must be initialled.
• Loose pages are not accepted; either staple supporting documents to the relevant form or submit a bound annexure.
• Correct mistakes by striking through in black ink, writing the correction above or beside, and initialling the margin. Correction fluid/tape and pasted corrections are prohibited.
• Late bids are not considered; they are kept unopened and may be returned at the bidder's request and cost.

Returnable forms (all mandatory, unsigned or missing documents invalidate the bid):

• CAMBD 1 (Invitation to Bid): cover page with bidder and contact details.
• CAMBD 2 (Tax Compliance Status Pin): attach a valid SARS tax compliance PIN.
• CAMBD 4 (Declaration of Interest): discloses any state employment or connection to municipal officials.
• CAMBD 6.1 (Preference Points Claim): claims B-BBEE and locality points.
• CAMBD 7.1 (Contract Form – Purchase of Goods/Works): to be signed by the successful bidder.
• CAMBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): discloses any prior improper conduct.
• CAMBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.
• Form of Offer and Acceptance: signed offer binding the bidder.
• Schedule 1A (Authority of Signatory): authorises the signatory to bind the entity; select the category for company, partnership, joint venture, sole proprietor or close corporation.
• Schedule 1B (Compulsory Enterprise Questionnaire): enterprise, SARS, principal and banking details; a separate questionnaire per joint venture partner.
• Schedule 1C (Documents of Incorporation): attach the CK2 or equivalent incorporation certificate.
• Schedule 1D (Payment of Municipal Accounts): attach a recent municipal account and signed certificate; lease agreements if applicable.
• Schedule 1E (B-BBEE Status Level Certificate): submit a valid certificate or sworn affidavit for EME/QSE.
• Schedule 1F (Work Satisfactorily Carried Out): list at least five references of similar work within the last five years; each reference must also complete an assessment form.
• Schedule 1G (Third-Party Declaration): if sourcing from a third party, provide full details and a signed authorisation letter from each third party on its letterhead.
• Contract Data: complete the contract data form.

Disqualification risks:

• Any mandatory form missing, unsigned, or incomplete.
• Late submission, non-endorsed envelope, fax/email submission, or use of unofficial forms.
• Pricing schedule not fully completed or any item not quoted.
• Correction fluid or unauthorised alterations.
• Failure to initial every page.

Evaluation: 80/20 preference point system under the Preferential Procurement Regulations 2022.

• Price: 80 points
• Specific goals: 20 points, comprising:
• B-BBEE status level contributor: 10 points
• Locality of supplier: 10 points
• Total: 100 points

Bids are evaluated on responsiveness to all mandatory requirements before scoring. Any tender not meeting all requirements is automatically discarded.

No minimum qualifying score is stated beyond the full 100-point scoring; responsiveness requires quoting all items and completing all returnable forms.

The municipality does not bind itself to accept the lowest or any tender.

Scope: supply and delivery of marketing material to Cape Agulhas Municipality, in the quantities, sizes, colours, branding and finishes set out in the Pricing Schedule. All items must be new, quality commercial grade, fit for purpose and defect-free.

Branding and artwork:

• All artwork, logos, wording and brand guidelines are supplied or approved by the municipality.
• Reproduce colours, proportions, placement and resolution accurately; no alteration without written approval.
• Provide an electronic proof/layout for each item before production; production only after written approval by the authorised municipal official.

Quality requirements:

• Materials must suit indoor/outdoor use. Printing must be sharp, aligned and colour-consistent, with no smudging, banding, fading, peeling, cracking or visible marks. Finishing must be neat and secure.
• The municipality may inspect items on delivery and reject any that do not conform. Rejected, damaged, defective or incorrectly branded items must be collected and replaced at no extra cost within a period agreed by the municipality.

Packaging and delivery:

• Pack securely to prevent damage, moisture, creasing or soiling. Label packages with item description and quantity.
• Deliver to the address on the purchase order during municipal office hours, within the offered delivery period. All transport, handling, packaging and off-loading costs are included in quoted prices.

Items (all quantities are estimates and may vary):

1. 200 x A6 notepad – 20 leaves, full colour on 80gsm bond backing board, unprinted Luxpak folding box board 230gsm, white, trimmed, padded at head.
2. 200 x Altitude Basic Lanyard – red, polyester with velcro safety closure, snap hook clip, 1-colour screen print in 1 position.
3. 200 x A6 calendar – full colour front only on 300gsm matt white.
4. 150 x Okiyo Furendori (or similar) cotton sling shopper – 120g/m natural cotton, 38cm x 42cm, strap 110cm, digital direct transfer 200x270mm.
5. 200 x 40mm diameter Palawan bamboo keyholder – beech wood and zinc alloy, 1-colour pad print.
6. 200 x Air-Kiss (or similar) lip balm stick – 7cm x 1.9cm, 4.5g, vanilla, 1-colour pad print.
7. 200 x Altitude (or similar) Script mini notebook & pen – 11.2 x 8.6 x 1 cm, paper and ABS, 160 lined pages, pen with black German ink, 1-colour pad print on cover.
8. 500 x Okiyo Tanjun (or similar) eco-friendly pens – ABS & paper, black German ink, min 700m writing, bulk packed, 1-colour pad print.
9. 200 x Refresh Mints – FDA approved, 0.6cm x 4.5cm, full colour vinyl sticker in 1 position.
10. 200 x Altitude Scholastic (or similar) 15cm rulers – 1-colour pad print.
11. 200 x Serenity Tissues – 10 x 2ply per pack, full colour vinyl sticker.
12. 200 x Wipeout wet wipes – PET bottle, 8cm x 5cm, 20 wipes, vinyl sticker 35x40mm.
13. 150 x Eco-Logical A4 folder with 5-10 pages – recycled paper, 31 x 23 x 1.5cm, 20 lined sheets, card and pen holders, full colour direct print 210x305mm.
14. Stickers – 6 designs x 200 each, 150x40mm, full colour on matt polylaser vinyl, trimmed. Designs: I love Cape Agulhas, Bredasdorp, Arniston, Elim, Napier, Struisbaai.
15. 250 x License disc holder – Travelator (or similar) with double-sided tape, sticker with print, 90x90mm, full colour direct print.
16. 200 x Altitude Omega (or similar) mouse pad – 210x148mm, full colour digital direct transfer.
17. 200 x Altitude Kwami (or similar) recycled plastic phone stand – recycled plastic & rubber, 9 x 3 x 0.5cm, full colour digital direct transfer.
18. 200 x Altitude Fizz (or similar) magnet bottle opener – ABS, 10.5 x 4.9 x 0.3cm, full colour direct print.
19. 200 x Altitude Blaze (or similar) sunblock spray 10ml – SPF 25, PP bottle, 13.3cm x 1.5cm diameter, full colour vinyl sticker.
20. 200 x Altitude Casablanca (or similar) plastic coaster – ABS, 100x100mm, full colour direct print.
21. 200 x Budget (or similar) credit card holder – PU, 10 x 7 x 0.5cm, full colour UV DTF print.

Bidder submissions:

• Provide full product descriptions and, where applicable, brochures, catalogues, photographs and material specifications.
• Complete pricing schedule in full. Unit prices must include branding, artwork setup, proofing, production, finishing, packaging and delivery. State any exclusions or deviations clearly.

Schedule 1F requires a list of at least five projects of a similar nature completed within the last five years, with employer contact details, nature and value of work, and start/completion dates. Each reference must complete an assessment form rating the bidder's performance. The municipality will verify the information; incorrect or unverifiable information leads to automatic disqualification.

The pricing schedule lists 21 items with estimated quantities as per the terms of reference. Bidders must complete unit prices excluding VAT and the line total, then subtotal, add VAT at 15%, and carry the total to the cover page and Form of Offer. Prices must be written by hand, in full, and signed by the authorised signatory. The delivery period must be stated in days/weeks/months.

Pricing:

• Prices must be quoted on the official pricing schedule in South African Rand, VAT inclusive (the bid amount on the cover page is VAT inclusive).
• Indicate whether the bidder is a registered VAT vendor; if not, the subtotal/total excluding VAT and including VAT must be the same.
• Unit prices must include all labour, transport, packaging, branding, artwork setup, proofing, production, finishing and delivery. No hidden costs.
• The total estimated value of this RFQ is below R300,000.00. Only one service provider will be appointed after purchase order approval.
• Quoted quantities are estimates and may vary during the contract period due to operational requirements and budget.
• Bidders must quote for every item in the pricing schedule; missing any item makes the bid non-responsive.
• Provide full/detailed specifications of items quoted, e.g. brochures or catalogues.
• Delivery period after official order must be stated.

Payment:

• Payment within 30 days after receipt of a valid invoice.

Bid security, bonds, guarantees, retention: none stated.

No minimum turnover or financial capacity threshold stated.

Tax compliance:

• Must submit a valid Tax Compliance Status PIN issued by SARS (CAMBD 2). Failure to do so invalidates the bid.
• For consortia/joint ventures/subcontractors, each party must provide its own TCS PIN/CSD number.
• If no TCS is available, bidders must provide their CSD number.

CSD registration:

• Must be registered on the Central Supplier Database (CSD) at https://secure.csd.gov.za. Provide CSD registration number.

Municipal account compliance:

• Must attach a recent municipal account proving municipal accounts are up to date (Schedule 1D).
• Bids may be rejected if the bidder or any director/member/partner owes municipal rates or service charges to any municipality for more than three months.
• If renting/leasing premises, attach a lease agreement.

B-bbee:

• B-BBEE status level contributor: 10 preference points (out of 20 specific goals).
• B-BBEE certificate or sworn affidavit required to claim these points; absence means no B-BBEE points are awarded.
• EMEs may submit a sworn affidavit confirming annual turnover and level of black ownership.
• Non-EME/QSE bidders must submit a valid B-BBEE certificate issued by a SANAS-accredited verification agency or IRBA-registered auditor.
• The certificate must show the entity's name, registration and VAT numbers, issue/expiry dates, certificate number, scorecard used, agency name and SANAS logo, and be signed by an authorised representative.

Persons in the service of the state:

• No bids will be considered from persons in the service of the state.

CIDB: not applicable (stated N/A).

Foreign suppliers: must complete the questionnaire in Part B:3 to determine if they are resident, have a branch, permanent establishment, source of income or tax liability in South Africa; if not, they need not register for a TCS PIN.

Contract documents include the Form of Offer and Acceptance and Contract Data. The successful bidder must sign a written contract (CAMBD 7.1). Payment within 30 days of invoice. The contract is governed by the General Conditions of Contract (GCC) and the Preferential Procurement Regulations 2022. No specific termination or penalty clauses are detailed.

All bids must be on official forms, hand-written, no retyping. Corrections limited to strikethrough with black ink and initials. Bids must be securely bound; loose pages not responsibility of the municipality. Envelope must be endorsed with bid number and title. No fax or email. Tax compliance PIN mandatory. 80/20 scoring applies. Collusive bidding behaviour reported to the Competition Commission. Bid valid for 90 days. Late bids unopened. Payment within 30 days. Delivery period must be stated.

Evaluation follows the 80/20 preference point system: price (80) and specific goals (20). Specific goals consist of B-BBEE status level (10) and locality of supplier (10). Responsiveness to all mandatory requirements is a prerequisite; non-responsive bids are discarded.