Supply, delivery, repair & certification of gas installation – dws tender in gauteng

SCM and bidding procedure enquiries:

• Contact: Ms. S Gumede
• Email: [email protected]
• Telephone: 081 017 5365

Technical enquiries:

• Contact: Mr Two-Boy Chauke
• Email: [email protected]
• Telephone: 060 980 5399

Submission address:

Bid box at the entrance

Department of Water and Sanitation

Construction East Office Building

Mthatha Dam

Mthatha

5900

Service and delivery address:

Department of Water and Sanitation

Infrastructure Branch Training Centre (IBTC) at Roodeplaat

Dam Access Rd, Off Kwa Mhlanga Rd (R573)

Near Pretoria, Gauteng

Submission method: deposit the sealed original bid in the bid box at the entrance of the Department of Water and Sanitation, Construction East Office Building, Mthatha Dam, Mthatha, 5900.

Envelope endorsement: 'Original Bid' - WTE1074CE: SUPPLY, DELIVERY, REPAIR AND CERTIFICATION OF THE EXISTING GAS INSTALLATION WITH SOME LOCAL CONTENT ACCESSORIES AT THE DEPARTMENT OF WATER AND SANITATION INFRASTRUCTURE BRANCH TRAINING CENTRE (IBTC) AT ROODEPLAAT.

Bid contents: original bid, cover letter and supporting documents, sealed in one envelope.

Closing: 18 November 2026 at 11:00. Late bids are not accepted.

No bids by telegram, telex or facsimile.

Bid documents must be submitted on the official forms and must not be retyped; pages must not be detached.

Returnable forms and documents:

• SBD 1 (Invitation to Bid): completed and signed bidder offer.
• SBD 3.1 (Pricing Schedule): firm prices, fully completed and priced.
• SBD 4 (Declaration of Interest): discloses state employment of directors or shareholders.
• SBD 6.1 (Preference Points Claim): claims specific goal points under the 80/20 system.
• Annexure C (Local Production and Content): declares local production and content.
• Annexure 1 (Percentage Ownership Affidavit): supports ownership claims for women, people with disability and youth.
• Annexure 2 (Location of Enterprise Affidavit): confirms Gauteng location with proof of premises.
• Proof of address.
• Certified copy of B-BBEE Status Level Verification Certificate or sworn affidavit.
• Valid SAQCC / LPG gas registration or accreditation.
• CSD registration and SARS tax compliance (TCS PIN or certificate).
• CIPC registration.
• Board resolution or other proof of authority for the signatory.

Evaluation is conducted in four phases: Phase 1 Mandatory Requirements, Phase 2 Administrative Compliance, Phase 3 Technical Evaluation and Specification Compliance, and Phase 4 Preference Points system.

Scoring: 80/20 preference points system — 80 points for price and 20 points for specific goals.

Specific goals: Women 5 points; People with disability 5 points; Youth (35 and below) 5 points; Location of enterprise in Gauteng Province; B-BBEE status level 1 or 2 contributors who are Exempted Micro Enterprises or Qualifying Small Enterprises. Total specific goal points: 20.

Disqualification: failure to attend the compulsory site briefing; failure to complete, sign and submit SBD 1, SBD 3.1 and SBD 4; failure to comply with the technical specification.

Preference points are forfeited if SBD 6.1, the B-BBEE certificate or affidavit, Annexures 1 and 2, or proof of address are not submitted.

The department may award to a bidder that did not score the highest points, and may favour bids meeting local content requirements.

A letter from the local manufacturer confirming local production and content, listing the types and sizes of items, must be submitted.

Minimum local production and content threshold: 100% for steel material.

Technical evaluation: bidders mark comply or non-comply for each item; marking both columns is non-compliance.

Scope: supply, delivery, repair and certification of the existing gas installation with local content accessories at the Department of Water and Sanitation Infrastructure Branch Training Centre (IBTC) at Roodeplaat, covering the Dining Hall and the Training Manager Residence.

Items (supply, delivery and repair unless stated):

1. Gas Cage (2 x 3) — 1
2. Manifold (2 x 3) — 1
3. 100m pipe 16/20 — 1
4. Shut-off valve 16/20 — 2
5. Red Regulator — 1
6. Test Points 16/20 — 4
7. 5kg Regulators — 4
8. 1/4" T-Piece — 1
9. 1/4" Nipples — 5
10. 3/8" Nuts (LH) — 2
11. 1/4" Pigtails — 8
12. Signage (sum): Appliance x 5, Emergency Shut off x 4, Gas Practitioner x 2, Pipeline stickers x roll
13. 25mm conduits 4m lengths — 4
14. LPG Stone colour pipeline paint 3L — 1
15. Box of brackets — 1
16. Box of Fischer plugs — 1
17. Elbows 16/20 — 8
18. Raw Bolts — 4
19. 19kg Change over valve with regulator — 1
20. Test point 12/16 — 1
21. 2m Orange Hose — 1
22. Connector 12/16 — 1
23. Shut off valve 12/16 — 1
24. CoC: Dining Hall — 1
25. CoC: Training Manager House — 1
26. Travel Costs — sum

Dining Hall works: issue full CoC after corrective work; replace gas cage with compliant 48kg enclosure; certify and pressure test manifold; replace 6 pigtails; install emergency shut-off valve; replace regulator and gauge; remove leaking copper line and install 16/20 pex; install 4 x 5kg regulators, 4 x test points and compliant hoses; colour coded pipe paint; install safety signages and line stickers.

Training Manager House works: issue full CoC after corrective work; replace 2 leaking pigtails; replace changeover valve and regulator; sleeve existing pex pipe to meet SANS requirements; install 1 test point; install 2m orange hose; colour coded pipe paint; relocate or adjust electrical plugs to meet the 1m clearance requirement; install line stickers and safety signages.

Standards: SANS 10087-1 and SANS 1237; all gas work by a licensed registered gas installer or practitioner; valid SAQCC / LPG gas registration or accreditation required.

Quantities are estimated and may change; orders are placed as required; delivery within 14 days of the official order.

Proof of delivery must be signed by the site (IBTC) representative and the supplier.

Gas installation work must comply with SANS 10087-1.

Regulators must comply with SANS 1237 where applicable, with marked gas-flow direction and correct installation orientation.

Pipe must be LPG-rated PEX-AL-PEX multilayer pipe with manufacturer-approved fittings; ordinary plumbing PEX or water pipe must not be substituted.

Flexible hose must not substitute fixed pipework or pass through building partitions.

All gas installation repairs, replacements, testing and certification must be performed by a licensed registered gas installer or practitioner.

Proof of valid SAQCC / LPG gas registration or accreditation must be provided.

Certificates of Conformity (CoC) must be issued for the Dining Hall and the Training Manager House after inspection, pressure and leak testing.

Safety signages must be durable, weather-resistant and UV-resistant, permanently fixed at visible locations; pipeline marking must identify LPG service and flow direction.

SBD 3.1 Pricing Schedule (Firm Prices) must be completed in full; failure invalidates the bid.

Pricing closing time: 11:00 on 18 November 2026.

Offer valid for 120 days from the closing date.

Rates in Rand, include VAT, and cover all costs.

Quantities in the schedule may change; the department may buy one product per item, one item, or none.

Differences between scheduled quantities and quantities certified for payment do not affect contract validity.

Corrections must be crossed out neatly, with correct figures entered above or adjacent and initialled by the bidder; uninitialled corrections invalidate the bid.

Items: 26 line items including gas cage, manifold, pipe, valves, regulators, test points, signage, conduits, paint, brackets, plugs, elbows, bolts, change-over valve, hose, connectors, CoCs and travel costs.

Pricing schedule: SBD 3.1 (Firm Prices) must be completed in full; failure to do so invalidates the bid.

Rates in Rand, include VAT, and must cover all costs.

Offer validity: 120 days from the closing date.

Bid price must be firm.

Payment: monthly on receipt of specified tax invoices, within 30 days of receipt and approval of the original invoice, by EFT to the bidder's bank account.

No cash or cheque payments; no upfront payment.

Payment is made per quantities delivered, repaired and installed on site.

All loading costs are included in the price quotation rates.

Items not to specification will not be accepted or paid for and must be removed and replaced at the supplier's own cost.

Proof of delivery must be signed by the site representative and the supplier.

Mandatory eligibility:

• Valid SAQCC / LPG gas registration or accreditation.
• Attendance of the compulsory site briefing.
• CSD registration and compliance (Central Supplier Database).
• Tax compliance with SARS: TCS PIN or printed TCS certificate; each consortium, joint venture or subcontractor party must submit separately.
• Active CIPC registration.
• The bidder, its directors or members must not be in the service of the state.

B-bbee:

• Certified copy of B-BBEE Status Level Verification Certificate or sworn affidavit (EMEs and QSEs) to claim preference points.
• B-BBEE status level 1 or 2 contributors who are Exempted Micro Enterprises or Qualifying Small Enterprises score under the specific goals.

Local content:

• Minimum 100% local production and content for steel products.
• Complete and sign Annexure C (Local Production and Content).
• Letter from the local manufacturer confirming local production and content, listing the types and sizes of items.
• A dtic exemption letter is required for imported items where local content cannot be met.

Documents:

• Proof of address.
• Annexure 1 (Percentage Ownership Affidavit) and Annexure 2 (Location of Enterprise Affidavit), each certified by a commissioner of oaths.
• SBD 4 Declaration of Interest.

Supply and install durable, weather-resistant and UV-resistant gas safety signages, permanently fixed at visible locations.

Signage quantities: Appliance x 5, Emergency Shut off x 4, Gas Practitioner x 2, Pipeline stickers x roll.

Pipeline marking must identify LPG gas service and flow direction where required.

An emergency shut-off valve must be installed at the Dining Hall.

Electrical plugs must be relocated or adjusted to meet the 1m clearance requirement at the Training Manager House.

Bidders must adhere to the department's safety and environmental policies.

The supplier must be a licensed registered gas installer or practitioner to perform gas installation work, testing and certification.

Quantities are estimated and cannot be guaranteed; the department may purchase one product per item, one item, or none.

Orders are placed as and when requirements become known.

Deliveries are required within 14 days from the date of the official order, as requested by the end user.

Differences between schedule quantities and quantities certified for payment do not affect contract validity.

The successful bidder must sign a written contract form (SBD 7).

The General Conditions of Contract (National Treasury 2010) form part of the contract.

The department does not bind itself to accept the lowest or any bid and is not liable for bidder expenses.

Four evaluation phases: Phase 1 Mandatory Requirements, Phase 2 Administrative Compliance, Phase 3 Technical Evaluation and Specification Compliance, and Phase 4 Preference Points system.

Phase 1 is compulsory: attendance of the site briefing, valid SAQCC / LPG gas registration or accreditation, and submission of signed SBD 1, SBD 3.1 and SBD 4. Failure makes the bid non-responsive.

Phase 2: SBD 6.1 completed and signed; CSD registration and compliance; SARS tax compliance verified through CSD and SARS; active CIPC registration; certified B-BBEE certificate or affidavit; 100% local content threshold for steel; Annexure C; Annexures 1 and 2 certified by a commissioner of oaths; proof of address. Missing SBD 6.1, B-BBEE proof, Annexures 1 and 2, or proof of address forfeits preference points.

Phase 3: bidders indicate comply or non-comply for each specification item; non-compliance disqualifies the bid.

Phase 4: 80/20 preference points system — 80 points for price, 20 points for specific goals (Women 5, People with disability 5, Youth 5, Gauteng location, B-BBEE level 1 or 2 QSE or EME). Total specific goal points: 20.

The department may award to a bidder that did not score the highest points where local content requirements are met.