Sts-compliant prepayment electricity vending, data management, revenue protection and amr — saldanha bay municipality, 01 july 2027 to 30 june 2032

Closing: 11 December 2026 at 12H00.

Compulsory information session (clarification meeting): 18 November 2026 at 12:00, Electrical Committee Room, 38 Church Street, Vredenburg. No grace period allowed.

Tender documents available from: 09 November 2026.

Supply Chain Management enquiries

• Name: Rosaire Farmer
• Department: Supply Chain Management
• Telephone: 022 701 6945
• Email: [email protected]

Technical enquiries

• Name: Cassie du Preez
• Telephone: 022 701 7123
• Email: [email protected]

Submission address

• Tender Box, Ground Floor, Investment Centre
• 15 Main Road
• Vredenburg, 7380

Municipal address

• Saldanha Bay Municipality
• Private Bag X12
• Vredenburg, 7380

Invoice submissions

• Email: [email protected]
• Physical: Creditors Department, 1st Floor, Beansa Building, 21 Main Road, Vredenburg, 7380

Submission method and venue

• Submit in a sealed envelope to the tender box, Ground Floor, Investment Centre, 15 Main Road, Vredenburg, 7380.
• Mark the envelope with the tenderer name and address, tender number and description, and closing date and time.
• Closing: 11 December 2026 at 12H00.
• Late, faxed, emailed or electronic tenders are not accepted under any circumstances.
• Delivery by hand, courier or post is at the bidder's risk and must arrive by the deadline.

Document format

• Use the official bid documents issued by Saldanha Bay Municipality; do not re-type.
• Complete the original document in black ink and sign as the authorised signatory.
• Initial every page and return the complete document; missing pages cause disqualification.
• Print double-sided, bind securely by page number, do not staple.
• Bind the Price Schedule and all annexures with compulsory attachments to the back.
• No alterations are permitted; any alteration disqualifies the tender.
• Printed e-tender copies must be clear, in black ink, with all writing and signatures visible.

Cost and collection

• Tender documents are downloadable from www.etenders.gov.za.
• Collection from Mrs R. Farmer, 15 Main Road, Investment Centre, Vredenburg from 09 November 2026.
• Non-refundable deposit of R306.00 payable on collection; proof of deposit required.

Returnable forms

• MBD 1 (Invitation to Tender): bidder and contact details, signed as the offer.
• MBD 4 (Declaration of Interest): disclosure of state employment or connections to evaluators.
• MBD 5 (Declaration for Procurement above R10 Million): financial statements and related disclosures.
• MBD 6.1 (Preference Points Claim Form): claim for B-BBEE and locality points under 80/20.
• MBD 8 (Bidder's Past Practices): declaration of past supply chain management conduct.
• MBD 9 (Certificate of Independent Bid Determination): no collusion or price disclosure.
• MBD 7 (Contract Form): purchase of goods, works or services.
• Authority to Sign / Board Resolution: authorises the named signatory to bind the bidder.

Scoring system

• 80/20 preference point system under Preferential Procurement Policy R8/5-26 of 28 May 2026.
• Price: 80 points.
• Specific goals: 20 points (10 for B-BBEE, 10 for locality).
• Total: 100 points.

Eligibility gate

• Functionality is evaluated as an eligibility criterion based on the bidder's ability to provide a quality service to the municipality.
• Bidders that do not meet the minimum functionality score are not considered for further evaluation; the minimum score is not stated in the document.
• Failure to submit required proof for specific goals means no points are claimed for those goals.

Award

• Items are evaluated and awarded separately; a tenderer that does not price all sub-items is non-responsive for that item.
• Council may award in whole, in part, or make no award.
• The municipality is not bound to accept the lowest tender or the tender scoring the highest points.

Scope of work

• Supply, installation and management of an STS compliant prepayment electricity vending, data management, revenue protection and automatic meter reading (AMR) system.

Contract period

• 01 July 2027 to 30 June 2032.

Tender deposit

• Non-refundable deposit of R306.00 payable when collecting documents from the municipality; proof of deposit required.

Bid validity

• Bids remain valid and binding for a minimum of 90 days after the tender closure date.

Pricing basis

• Unit prices and total prices must be based on estimated quantities in the Pricing Schedule.
• Estimated quantities are for evaluation only; actual quantities may vary.
• The municipality is not obliged to procure the full estimated quantities and may make no award.

Tax and duties

• Successful bidder is liable for stamp and other duties on legal documents and for surety and retentions.
• VAT registration is required if the contract value exceeds R2 300 000 to issue tax invoices.
• Tax invoices must comply with Section 20(4) of the VAT Act.

Costs

• The municipality is not liable for expenses incurred in preparing and submitting the tender.

Central Supplier Database

• Registration on the CSD is required; the municipality may not award to unregistered suppliers.
• Bidders must be tax compliant on CSD.

Tax clearance

• A valid SARS income tax clearance certificate must accompany the bid, unless the bidder is tax compliant on CSD.
• If SARS cannot issue a certificate, submit an original SARS letterhead confirmation that tax matters are in order or a tax pin.
• Consortia, joint ventures and sub-contractors must each submit a separate tax clearance certificate, PIN or CSD number.

B-bbee

• Original or originally certified valid SANAS-approved B-BBEE certificate, or a valid B-BBEE sworn affidavit, is required to claim B-BBEE points.

Municipal accounts

• A copy of the bidder's municipal account for the month preceding the closing date must accompany the bid.
• Directors' municipal accounts are required where applicable.
• Bidders or directors in arrears by more than three months on municipal rates, taxes or charges, without a settlement arrangement made before closure, are disqualified.

Locality points

• Proof per MBD 6.1: municipal account in the trading name, valid lease agreement, or detailed affidavit from the property owner.
• Affidavits are valid for 3 months and must include ID numbers; trustee affidavit required for trust-owned property.
• Postal addresses on municipal accounts are not accepted for locality claims.

Authority and company documents

• Board, member, partner or trustee resolution authorising the signatory must be attached.
• Identity documents of all equity owners (directors with equity ownership for companies).
• Company registration forms.
• Professional body registration and samples, where applicable.

Financial statements

• Audited annual financial statements for the past three years, or management accounts, as per MBD 5 (procurement above R10 million).

General

• No bids will be considered from persons in the service of the state.

Functionality is evaluated as an eligibility criterion based on the bidder's ability to provide a quality service to the municipality; bidders below the minimum functionality score are not considered further, and the minimum score is not stated in the document.

The 80/20 preference point system applies under Preferential Procurement Policy R8/5-26 of 28 May 2026.

Price: 80 points; Specific goals: 20 points (10 B-BBEE, 10 Locality); Total: 100 points.

Failure to submit required proof means no points are claimed for specific goals.