Emergency water reticulation repairs – amajuba district municipality (2 contractors, 12 months)

Closing date: Friday 6 November 2026 at 12h00.

Compulsory briefing: none.

Tender validity period: 90 days after closing date.

Compulsory briefing: none.

Bidding (SCM) enquiries:

• Name: Mr Sabelo Zulu
• Telephone: 034 329 7200
• Email: [email protected]

Technical enquiries:

• Name: Mr Innocent Ramaota
• Telephone: 034 329 7200
• Email: [email protected]

Submission address:

Amajuba District Municipality Reception

B9356 Amajuba Road

Section 1

Madadeni, 2951

Method: deposit in tender box only. No emails, faxes, telegraphs or electronic submissions accepted.

Address: Reception, Amajuba District Municipality, B9356 Amajuba Road, Section 1, Madadeni, 2951.

Envelopes: sealed, endorsed with bid number and description as stated in the tender. Unsealed or unmarked envelopes are disqualified.

Closing: 6 November 2026 at 12h00. Late bids rejected regardless of reason.

Copies: single bid in one sealed envelope. Do not retype forms; use only official forms.

Ensure all corrections are counter-signed; correcting fluid prohibited.

Returnable forms (all must be completed, signed and returned):

• MBD 1 (Invitation to Bid): bidder details and offer validity.
• MBD 4 (Declaration of Interest): disclose relationships with state officials and list all directors/shareholders.
• MBD 6.1 (Preference Points Claim Form): claim specific-goal points by writing the number, not ticking.
• MBD 8 (Declaration of Past SCM Practices): disclose any prior restrictions or failures on government contracts.
• MBD 9 (Certificate of Independent Bid Determination): certify no collusion or price disclosure.
• CSD registration certificate (detailed).
• Authority for signatory (resolution or certificate per entity type).
• Proof of company and each director not owing municipal rates for more than 90 days.
• Tender consent form for processing personal information.
• If joint venture: signed JV agreement and company documents (CSD, tax verification) for all partners.

Incomplete, unsigned or missing mandatory documents cannot be rectified after closing.

System: 80/20 preference point system (80 price, 20 specific goals).

Pre-qualification: CIDB grading 2CE or higher; CSD registration; valid TCS PIN, original tax clearance certificate or CSD number (each JV/consortium/subcontractor party must submit its own); proof company and directors do not owe municipal rates for more than 90 days.

Stage 1 — Functionality (35 points; minimum qualifying score: 25/35)

• Traceable references: completion letters for similar roles in past 10 years. 2 letters = 15, 1 = 10, 0 = 0. Maximum 15 points.
• Financial viability: bank rating from registered financial institution, not older than 12 months. A or B = 20, C = 15, D = 5, E/F/G = 0. Maximum 20 points.

A bidder scoring below 25 points on functionality is not evaluated further.

Stage 2 — Price (80 points) and specific goals (20 points)

Specific goals (claimed on MBD 6.1):

• Business owned more than 50% by a black person: 5 points. Evidence: company registration certificate / CSD report.
• Gender = female: 5 points. Evidence: ID copies / CSD report.
• Youth: 3 points. Evidence: ID copies / CSD report.
• Disability: 2 points. Evidence: medical certificate.
• Promotion of enterprises located in Amajuba District (KZN): 5 points. Evidence: municipal rates / charges statement not older than 3 months.

Total specific goals points: 20.

Purpose: emergency urban water reticulation works on an as-and-when-required basis within Amajuba District Municipality, for 12 months.

Two (2) contractors will be appointed.

Work includes:

• Emergency repairs: burst water pipes, leaking pipelines, damaged sections, valves (isolation, air, scour), fire hydrants, service connections, fittings and joints.
• Excavation: locate underground services, manual/mechanical excavation, dewatering, removal and disposal of excavated material, backfill and compact trenches, reinstate roads, sidewalks, paving and landscaped areas.
• Installation: uPVC, HDPE, ductile iron and steel pipes; isolation, air and scour valves; hydrants; couplings; repair clamps; flanges; pipe fittings; water meters where required.
• Testing and commissioning: pressure testing, leak testing, flushing pipelines, commissioning, restoring supply.
• Emergency support: standby teams, call-out services, traffic accommodation, barricading, safety signage, pumping, mobile lighting for night work.

Service level: 24/7 availability, including weekends and public holidays.

Equipment to be provided: TLB, excavator, tipper truck, water pumps, compactor, plate compactor, generator, welding machine, cutting equipment, dewatering pumps, lighting towers, traffic control equipment.

Contractor must keep stock of commonly used repair materials and dispose of waste at approved facilities.

Emergency response: respond immediately upon notification, mobilise resources, protect existing infrastructure, keep stock of repair materials. Works include emergency repairs, excavation, installation, testing and commissioning as per scope. Provide standby teams and call-out services. Available 24/7. Provide equipment including TLB, excavator, tipper truck, pumps, compactors, generator, welding machine, cutting equipment, dewatering pumps, lighting towers and traffic control equipment.

Workmanship must comply with applicable standards. Repaired infrastructure must be pressure tested, leak tested, flushed and commissioned before water supply is restored.

Unit-rate BOQ: labour rates per hour (normal, overtime, double time) for 11 categories; plant rates — 10t high-up truck (per day), 4x4 bakkie (per km), TLB (per hour), lowbed (per km); equipment rates per day (generator, welding machine, cutting torch, drilling machine, slugger machine, 4-inch water pump, grinder, basic rigging). Provide sub-total, VAT and total including VAT as per MBD 1.

Pricing: Bill of Quantities using unit rates — labour per hour (normal, overtime, double time), plant per day or per km, equipment per day.

Labour categories: Supervisor, Plumber, Plumber Assistant, Civil Technician, Civil Technician Assistant, Fitter, Fitter Assistant, Boiler Maker, Semi-Skilled Boiler Maker, Welder, Assistant.

Plant rates: 10t high-up truck (per day), 4x4 bakkie (per km), TLB (per hour), lowbed (per km).

Equipment rates (per day): generator, welding machine, cutting torch, drilling machine, slugger machine, 4-inch water pump, grinder, basic rigging equipment.

Total bid price to be stated including VAT as per MBD 1, with sub-total and VAT shown.

Bank rating required for functionality (see evaluation). No bid security or retention mentioned.

CSD: must be registered on Central Supplier Database; provide detailed CSD registration certificate and keep information up to date. False or outdated information may lead to disqualification or cancellation.

Tax: submit original tax clearance certificate, SARS TCS PIN or CSD number. Each partner in consortium/JV/subcontracting must submit a separate certificate/PIN/CSD. Foreign suppliers must complete the pre-award questionnaire.

Rates clearance: proof that both the company and each director do not owe municipal rates and service charges for more than 90 days. Acceptable evidence: municipal statement not older than 90 days; valid signed lease; rates clearance certificate or affidavit for non-ratable rural areas; landlord/body corporate statement; or original affidavit explaining why no rates are owed.

CIDB: grading of 2CE or higher class of construction works.

Disqualification: bids from persons in the service of the state, persons owing rates/services/taxes to any municipality for over 90 days, or those listed as tender defaulters or restricted service providers.

Preference points under PPPFA 80/20 system: 20 points for specific goals — black-owned (>50%) 5 points; female-owned 5 points; youth 3 points; disability 2 points; enterprises located in Amajuba District 5 points. Evidence: company registration/CSD report, ID copies, medical certificate, municipal rates/charges statement not older than 3 months. Claims only count if written on MBD 6.1.

Comply with the Occupational Health and Safety Act, 1993, Construction Regulations 2014, SANS standards and municipal safety procedures. Provide a Health and Safety File, risk assessments, method statements, PPE, and a safety officer where applicable. Maintain traffic and pedestrian safety throughout works.

All waste from repairs must be removed and disposed of at approved facilities. Excavated and unsuitable material must be removed and disposed of appropriately. Restore affected surfaces to municipal standards.

Appointment for 12 months. Contract form (MBD 7) to be signed by successful bidder. The Municipality is not obliged to accept the lowest or any bid. Failure to comply with bid conditions may lead to disqualification or cancellation, with liability for damages where false information is given (e.g., CSD or preference claims).

24-hour emergency call-out availability; immediate resource mobilisation; protect municipal infrastructure; maintain traffic/pedestrian safety; restore affected surfaces to municipal standards; keep common repair materials in stock; dispose of all waste at approved facilities.

Mandatory: CIDB 2CE or higher, CSD registration, valid TCS PIN or tax clearance certificate (or CSD number), proof of no rates arrears (company and directors), completion of all MBD forms. No bids from state employees, municipal debtors over 90 days, or tender defaulters. Bids must be submitted before closing time in a sealed, marked envelope.

Two-stage evaluation: functionality (35 points, minimum 25) then price and specific goals. Functionality: references (max 15) and financial viability bank rating (max 20). Price 80 points via 80/20 formula; specific goals 20 points. Bidder scoring below 25 on functionality is not further evaluated.