Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Proposal
Delivery Location
Coaches Admin Building, 19 Voortrekker Road, Salt River, Transnet Engineering - Salt River - Salt River - 7925
Organization Type
GOVERNMENT
Published
05 Nov 2026
OCDS Reference
ocds-9t57fa-177044
TRANSNET engineering requires the supply, installation, testing and commissioning of eye clinic equipment for the phelophepa healthcare trains, together with a three-year maintenance contract. Bidders must meet a minimum technical score of 85 out of 100, submit a fully signed clause-by-clause compliance schedule against specification PD-PDC-NAT-SPEC-0528, and provide product brochures, a maintenance methodology, reference letters and a delivery lead time. Attendance at the compulsory site briefing at 19 voortrekker road, salt river, is required, and failure to attend disqualifies the bid. Pricing must be completed electronically on the TRANSNET esupplier portal, with NO paper pricing accepted.
Compulsory site briefing: held at 19 Voortrekker Road, Salt River, Coaches Admin Building (date and time per the e-tender advert); a Section 7 Certificate of Attendance must be submitted with the proposal, and non-attendance results in disqualification.
Technical threshold: bidders must score at least 85 out of 100 on functionality, covering signed clause-by-clause compliance with PD-PDC-NAT-SPEC-0528 (20 points), product brochures for all items (20), a 3-year maintenance methodology (20), contactable reference letters (up to 20) and delivery lead time (up to 20).
Delivery lead time: 12 weeks or less scores 20 points, 13 to 16 weeks scores 10, and more than 16 weeks scores 0; a commitment letter vouching for stock availability is required.
Electronic pricing: the price schedule must be completed on the Transnet eSupplier portal in South African Rand inclusive of VAT; paper pricing is not accepted and deviation from the schedule may disqualify the bid.
Closing and submission: bids close on 20 November 2026 at 14:00 and must be uploaded to the eSupplier portal through the bidder's own registered company profile; late submissions are not accepted.
B-BBEE and tax compliance: a valid B-BBEE certificate or sworn affidavit is required to claim the 20 specific-goals points, and a SARS Tax Compliance Status PIN or CSD number must be provided; failure may invalidate the bid.
Financial statements: the latest financial statements signed by the accounting officer, or audited financial statements plus the two previous years, must be submitted as an essential returnable document.
Date & Time
Friday, 20 November 2026 - 16:00
Venue
null
Categories
Request for Proposal
Coaches Admin Building, 19 Voortrekker Road, Salt River, Transnet Engineering - Salt River - Salt River - 7925
AI Document Analysis Stages
Description
05 Nov
2026
Tender Published
Tender was published
20 Nov
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Technical_Specification_PD_PDC_NAT_SPEC_0528_-_Eye_Clinic_E_c0RY48B.pdf
Supply, installation, testing, commissioning and three-year maintenance of eye clinic equipment for the Phelophepa Healthcare Trains, installed in railway coaches and operated across South African provinces.
RFP for eye clinic Phelophepa.pdf
Supply, installation, testing, commissioning and a three-year maintenance contract for eye clinic equipment for the Phelophepa Healthcare Trains operated by Transnet Engineering in the Western Cape.
To download these documents and access AI-powered analysis, visit the main tender page.
Organization
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Open Supplier Readiness HubMedian Estimate
R 732 588
Range
Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
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Supply, installation, testing, commissioning and three-year maintenance of eye clinic equipment for the Phelophepa Health Trains, installed in railway coaches and used while the train is stationary.
Important Dates
Source: Technical_Specification_PD_PDC_NAT_SPEC_0528_-_Eye_Clinic_E_c0RY48B.pdf (unknown)Closing: 20 November 2026 at 14:00 UTC.
Compulsory site briefing: required (stated in the tender title); date, time and venue are not stated in the document.
Contact Information
Source: Technical_Specification_PD_PDC_NAT_SPEC_0528_-_Eye_Clinic_E_c0RY48B.pdf (unknown)Technical queries: via the procurement officer in charge (name, email and telephone not stated in the document).
No named SCM contact or submission contact details are stated in the document.
Submission Guidelines
Source: Technical_Specification_PD_PDC_NAT_SPEC_0528_-_Eye_Clinic_E_c0RY48B.pdf (unknown)Returnable documents (submit with the tender):
Submission channel, submission address, number of copies and packaging: not stated in the document.
Evaluation Criteria
Source: Technical_Specification_PD_PDC_NAT_SPEC_0528_-_Eye_Clinic_E_c0RY48B.pdf (unknown)Evaluation is based on compliance with the technical specification; no price/functionality split, preference point system or minimum qualifying score is stated in the document.
Mandatory compliance requirements:
Technical Specifications
Source: Technical_Specification_PD_PDC_NAT_SPEC_0528_-_Eye_Clinic_E_c0RY48B.pdf (unknown)Scope: supply, installation, testing, commissioning and three-year maintenance and repair of eye clinic equipment for the Phelophepa Health Trains; equipment is installed in railway coaches (reception coach Annexure B, workshop coach Annexure C) and used only while the train is stationary.
Minimum warranty: 12 months on all products, commencing after the commissioning date.
Three-year maintenance and repair contract required.
Regulatory: latest SAHPRA Standard; ISO 13485:2016; SAHPRA Medical Device Establishment License.
Equipment must be robust, vandal-proof, portable and compact, fit in train cabinets or foldable workstations, preferably with protective cases, easy to clean and disinfect (alcohol-resistant, no crevices), capable of offline operation, and suitable for paediatric, geriatric and special-needs patients. Multi-function equipment is permitted.
Operating environment: altitude sea level to 1,800 m; ambient -10 °C to 40 °C, extremes -15 °C to 50 °C; humidity above 80% (100% common); corrosive salty coastal and dry dusty inland conditions; forces longitudinal 5G, lateral 1.5G, vertical 2G; train speed 90 km/h; pitch 1:50, roll 1:10.
Equipment must not be phased out within 10 years of award; otherwise life-cycle documentation per product is required.
Annexure A equipment (indicative quantities): edger 10; vertometer 4; lens polisher 4; tonometer 4; autorefractor 2; handheld autorefractor 4; digital fundus camera 2; slit lamp 8; positioning table 8; chair/stand kit 8; Snellen chart monitor 8; portable diagnostic set 8; voltage regulator 10.
Deliverables: three complete sets (2 hard copy, 1 soft copy on USB or secure downloadable link) of operating manuals, maintenance manuals, fault finding and diagnostics, installation instructions and calibration procedures; approved tapping plate drawings for incorporation into the coach.
Response times: 1 day to equipment breakdowns; 48 hours from fault booking to arrival and rectification for warranty repairs.
Quality Management
Source: Technical_Specification_PD_PDC_NAT_SPEC_0528_-_Eye_Clinic_E_c0RY48B.pdfISO 13485:2016 Medical Devices - Quality Management Systems required. SAHPRA Medical Device Establishment License required. Transnet Engineering quality requirements per PD_SES_NAT_QA_SPEC_0023 must be adhered to at all times. A complete clause-by-clause response must be submitted. A design proposal must be submitted; bidders may be invited to present the concept. OEM service and maintenance manuals are shared on award. OEM accreditation certificates are required and must be maintained for the contract duration.
Financial Requirements
Source: Technical_Specification_PD_PDC_NAT_SPEC_0528_-_Eye_Clinic_E_c0RY48B.pdf (unknown)Pricing format, bid security, bonds, guarantees, retention and payment terms: not stated in the document.
Financial consequence: the successful tenderer reimburses Transnet Engineering for labour costs arising from rectification of makers' defects. If a component fails more than three times within two years after commissioning, it is declared inherently defective and the tenderer must redesign or replace it with superior components.
Compliance Requirements
Source: Technical_Specification_PD_PDC_NAT_SPEC_0528_-_Eye_Clinic_E_c0RY48B.pdf (unknown)Mandatory compliance:
CSD registration, tax clearance, B-BBEE level, CIDB grading, CIPC registration and local content: not stated in the document.
Health & Safety
Source: Technical_Specification_PD_PDC_NAT_SPEC_0528_-_Eye_Clinic_E_c0RY48B.pdfServices are conducted while the train is in service, sometimes under live electrical overhead lines; safety precautions must conform to moving train rules shared at the safety briefing with the train manager on arrival. Safety gear is required for maintenance activities. Equipment must have shock-absorbing mounts and/or anti-slip bases and withstand constant motion, vibration and sudden braking. Equipment must be robust for the rail environment.
Environmental
Source: Technical_Specification_PD_PDC_NAT_SPEC_0528_-_Eye_Clinic_E_c0RY48B.pdfOperating environment: altitude sea level to 1,800 m; ambient temperature -10 °C to 40 °C, extremes -15 °C to 50 °C; humidity above 80% (100% common); corrosive salty atmosphere in coastal areas; dry, dusty and windy conditions inland.
Contractual Terms
Source: Technical_Specification_PD_PDC_NAT_SPEC_0528_-_Eye_Clinic_E_c0RY48B.pdf12-month minimum warranty on all products, commencing after the commissioning date (not the delivery date). Three-year maintenance and repair contract. The successful tenderer reimburses Transnet Engineering labour costs for rectification of makers' defects. A component failing more than three times within two years after commissioning is declared inherently defective; the tenderer must redesign or replace it with superior components. Warranty terms, OEM warranty periods and mean time between failures must be stated for all products. Response time to warranty repairs is limited to 48 hours from fault booking to arrival and rectification.
Section
Source: Technical_Specification_PD_PDC_NAT_SPEC_0528_-_Eye_Clinic_E_c0RY48B.pdfISO 13485:2016 Medical Devices - Quality Management Systems is required. Transnet Engineering quality requirements per PD_SES_NAT_QA_SPEC_0023 must be adhered to at all times. A SAHPRA Medical Device Establishment License is required.
Important Dates
Source: RFP for eye clinic Phelophepa.pdf (RFP)Closing date: 20 November 2026 at 14:00 (tender record; the document states closing date and closing time are as per the e-tender advert).
Compulsory briefing: date and time as per the e-tender advert; venue 19 Voortrekker Road, Salt River, Coaches Admin Building; duration approximately 2 hours; attendance is compulsory — a Certificate of Attendance (Section 7) must be submitted with the proposal and failure to attend results in disqualification. Respondents provide their own transportation and accommodation.
Bid validity: 180 business days from the closing date.
Clarification queries: submit to Ms. Promise Ngcobo ([email protected]) five days before the closing date.
Contact Information
Source: RFP for eye clinic Phelophepa.pdf (RFP)Technical and bidding procedure enquiries:
Complaints:
Submission address: Transnet e-tender submission portal (eSupplier portal), https://esupplierportal.transnet.net/portal/
Compulsory briefing venue: 19 Voortrekker Road, Salt River, Coaches Admin Building
Submission Guidelines
Source: RFP for eye clinic Phelophepa.pdf (RFP)Submission channel: Transnet e-tender submission portal (eSupplier portal) at https://esupplierportal.transnet.net/portal/.
Returnable forms (complete, sign and submit with the bid):
Disqualification risks: late submission; unsigned or omitted mandatory returnable documents; bidding through another company's profile; failure to attend the compulsory briefing; false or incomplete declarations.
Evaluation Criteria
Source: RFP for eye clinic Phelophepa.pdf (RFP)Stage 1 — Administrative and substantive responsiveness: bid lodged on time, all returnable documents completed and returned, documents valid, bid duly signed, priced offer included, material compliance with scope. Must pass to proceed.
Stage 2 — Technical / functionality, minimum qualifying score 85/100 (scores rounded to two decimal places):
Total weighting: 100. Minimum qualifying score: 85%.
Stage 3 — Price and specific goals (80/20): Price 80 points; specific goals 20 points. Price formula PS = 80 (1 − (Pt − Pmin) / Pmin). Only unconditional discounts are considered.
Stage 4 — Price negotiations (if applicable): sequential with highest ranked, then 2nd and 3rd ranked bidder; Transnet may cancel if no market-related price is agreed.
Stage 5 — Objective criteria (if applicable): skills transfer, return on investment, supplier rotation, restrictions, insolvency, DPIP/FPPO relationships, reputational risk.
Stage 6 — Award: Letter of Award, then final contract.
Technical Specifications
Source: RFP for eye clinic Phelophepa.pdf (RFP)Procurement: supply, installation, testing and commissioning, and a 3-year maintenance contract of eye clinic equipment for the Phelophepa Healthcare Trains.
Contract period: three years.
Technical specification: PD-PDC-NAT-SPEC-0528 — full clause-by-clause compliance (Clauses 2.1 to 9.5 and Annexure A), signed in full.
Product brochures: required for all items as per specification Annexure A.
Maintenance methodology: required for the 3-year maintenance contract as specified in Clause 7.3.2 (Clauses 7.3.2.1 to 7.3.2.5).
Delivery lead time: indicate in weeks (scored: 12 weeks or less = 20 points; 13 to 16 weeks = 10; more than 16 weeks = 0).
Experience evidence: contactable reference letters for previous similar work (referees should as far as possible reside in South Africa; not mandatory; referees must have been technically involved).
Security clearance: the successful respondent, its personnel and subcontractors may require Confidential, Secret or Top Secret clearance; obtaining clearance is the respondent's responsibility.
Pricing Schedule
Source: RFP for eye clinic Phelophepa.pdfElectronic pricing schedule completed on the Transnet eSupplier portal in line with the scope of work.
Delivery lead time: state from date of purchase order (days/weeks).
Prices rounded to two decimal places.
Currency: South African Rand, inclusive of VAT.
Disbursements not specifically priced will not be considered or accepted.
Pricing must follow the price schedule; deviation could result in disqualification.
Only unconditional discounts are considered in evaluation.
Incoterms: refer to paragraph 25 of the General Bid Conditions attached to the RFP, if applicable.
Market-related price: Transnet may negotiate with the highest, then second, then third ranked bidder and must cancel the RFP if no market-related price is agreed with the third.
Financial Requirements
Source: RFP for eye clinic Phelophepa.pdf (RFP)Pricing format: electronic pricing schedule completed on the Transnet eSupplier portal; no paper pricing schedule accepted.
Currency: South African Rand, inclusive of VAT.
Disbursements: only those specifically priced will be considered and accepted.
Format adherence: pricing must follow the price schedule; deviation could result in disqualification.
Discounts: only unconditional discounts are considered in evaluation.
Delivery lead time: quoted from date of purchase order.
Prices are rounded to two decimal places.
Market-related price: Transnet may negotiate sequentially with the highest, then second, then third ranked bidder and must cancel the RFP if no market-related price is agreed with the third.
No bid security, bond, guarantee, retention or payment terms are stated in the document.
Compliance Requirements
Source: RFP for eye clinic Phelophepa.pdf (RFP)CSD registration: required on the National Treasury Central Supplier Database (https://secure.csd.gov.za); only foreign suppliers with no local registered entity need not register; provide a CSD number.
Tax compliance: SARS Tax Compliance Status PIN or printed TCS certificate; each party to a consortium, joint venture or subcontracting arrangement must submit a separate TCS certificate, PIN or CSD number; failure may render the bid invalid.
B-BBEE: valid B-BBEE status level verification certificate or sworn affidavit required to claim the 20 specific-goals points (certificate from a SANAS-accredited verification agency, accounting officer or registered auditor as applicable).
Financial statements: latest financial statements signed by the accounting officer, or latest audited financial statements plus the two previous years (essential returnable document).
Employment Equity Act: respondents must comply with applicable requirements, including Section 53.
Security clearance: Confidential, Secret or Top Secret clearance may be required for the successful respondent, personnel and subcontractors.
DPIP/FPPO: disclosure of any commercial relationship with a Domestic Prominent Influential Person or Foreign Prominent Public Official is required.
Returnable documents: mandatory (eSupplier submission), used for scoring (B-BBEE proof, specific-goals evidence, methodology), essential (financial statements). All returnable sections must be signed, stamped and dated and must remain valid for the contract duration.
Contractual Terms
Source: RFP for eye clinic Phelophepa.pdfContinued validity of returnable documents: the successful respondent must keep all returnable documents valid for the duration of any contract; failure to present renewals when due allows Transnet to terminate the agreement immediately without liability and without prejudice to damages claims.
Award and contract: Transnet issues a Letter of Award; the final contract is concluded with the successful respondent, or acceptance of the letter of award constitutes the final contract read with the RFP response and standard terms, as stated in the letter of award.
Transnet's reserved rights: modify goods or services; award only a portion; split the award; cancel the RFP; validate submitted information; request audited financial statements for due diligence; not accept bid-rate changes after closing or award unless the contract provides; cancel the contract and restrict the supplier for up to 10 years for incorrect information; award to the next ranked bidder if the preferred bidder fails to sign or commence.
Legal review: proposals are reviewed by Transnet's Legal Counsel before award.
The remainder of the section consists of standard form definitions and declarations (SBD 1, Certificate of Acquaintance, Breach of Law) and adds no tender-specific terms.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Address
Level 200, Carlton Centre, 150 Commissioner St, Cbd, Johannesburg, 2001, South Africa
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
2
Last checked
06 Nov 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
subsidiary of Transnet
Contact
021-940-1901[email protected]www.transnet.netLevel 200, Carlton Centre, 150 Commissioner St, Cbd, Johannesburg, 2001, South Africa
Key Personnel
Provinces Active
Industries
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