Supply and delivery of new PPE (12 items) to DFFE east pier, v&a waterfront

Closing date: 19 November 2026 at 11:00

Mandatory site visit: 10 November 2026, 11:00 - 18:00

Venue: DFFE East Pier 1, V&A Waterfront, 1st Floor

Attendance at the site visit is mandatory; bidders who fail to comply with any mandatory requirement will be disqualified and will not be evaluated further

Quotation validity: 90 days from the date the RFQ closes unless otherwise stated

Enquiries

• Contact: Luxolo Matiwana
• Telephone: 021 493 7244
• Email: [email protected]

Submission

• Method: email
• Submission email: [email protected]
• Attention: Luxolo Matiwana

Service/delivery address

East Pier Shed

East Pier Road

Waterfront

Department address

Nedbank Building

63 Strand Street

Private Bag PO Box 4390

Cape Town, 8000

Submission method: email to [email protected]

Quotation must be on the bidder's company letterhead and include correct banking details

Include VAT per item where applicable

Tenderers must indicate delivery timelines and quotation expiry date; quotations are valid for 90 days from the date the RFQ closes unless otherwise stated

Quotations received after the closing date and time will not be accepted

Returnable forms:

• SBD 4 (Bidder's Disclosure): discloses whether any director or shareholder is employed by the state or connected to the institution; must be completed and signed
• SBD 6.1 (Preference Points Claim Form): used to claim specific goals under the 80/20 system; must be completed and signed

Supporting documents for specific goals: SANAS or CIPC accredited B-BBEE certificate or sworn affidavit, CIPC ownership certificate, CSD Registration Report or MAAA number, and a medical certificate signed by a medical practitioner with a practice number when claiming disability points

No goods or services may be delivered before an official order is received from the Department

Failure to deliver within agreed timelines may result in order cancellation and listing on the National Treasury Database of Restricted Suppliers

DFFE reserves the right not to appoint any tenderer

DFFE reserves the right to negotiate prices with the preferred tenderers

Pictures and brand names in the specification are illustrative; similar or equivalent brands will be considered

Preference point system: 80/20 (applies to quotations with a Rand value up to R1 000 000)

Price: 80 points

Specific goals: 20 points

Specific goals allocation:

• More than 50% ownership by Black people: 20 points
• More than 50% ownership by Women: 20 points
• More than 50% ownership by people with disabilities: 20 points

Price scoring formula: Ps = 80(1 - (Pt - Pmin) / Pmin)

Failure to submit the required proof or documentation to claim specific goals means those points are not claimed

DFFE reserves the right to request additional information to validate any information submitted, including preference points claimed

Supply and delivery of new PPE to East Pier Shed, East Pier Road, Waterfront

1. Winter Sheets 3/4 - Quantity: 100; 100% cotton; no white, pink or floral colours; Size: 150cm x 230cm
2. Winter Duvet cover sets - Quantity: 80; winter sheet 150cm x 230cm 100% cotton; white 200 thread count, 100% cotton percale; no white, pink or floral colours
3. Freezer Gloves - Quantity: 150; wrist length, 40-gram polar waterproof, cowhide leather and thinsulate insulation lining; liquid proof; microdot on palms for grip; multi layered; gauntlet cuff; PVC withstands temperatures from -50 to 66 degrees Celsius; Sizes: M, L, XL, XXL
4. Duvet inner superior - Quantity: 100; poly cotton, durable 50/50 blend of cotton and polyester; naturally breathable; Size: 150 x 200cm
5. Onitsuka boots inners (specialised gear) - Quantity: 100
6. Polar fleece jackets - Quantity: 90; FA2245; two hand warmer zip pockets; double layered collar with adjustable shock cord; double layered shoulders for durability from backpack wearing; interconnect compatible zip system
7. Thermal Long Johns men's - Quantity: 260; FA2787; bamboo and polyester fabric providing comfort and anti-bacterial properties; Sizes: S, M, L, XL, XXL, XXXL
8. Balaclavas woollen - Quantity: 150; double layer acrylic knit open hole balaclava covering whole face and neck; one size fits all; Colour: Navy Blue
9. Talberg Waterproof Trousers (specialised gear) - Quantity: 80; outer layer oxford weave nylon (4oz/sq. yard) with hydrophilic polyurethane coating; inner layer 100% polyester or similar; coated weight 150g; hydrostatic head 15000 g/m2; breathability approximately 15000 g/m2 (Gore-Tex 3L or similar with water head above 30000 mm hydrostatic head); joints and stitches sealed with full 10mm seam seal; draw cord on waist and bottom of legs with lock; Sizes: S, M, L, XL, XXL, XXXL; Colours: Blue or Red
10. Snow Goggles U-vex - Quantity: 20; sport style with UV-block out, side and nose flaps; fits over normal spectacles
11. Duvet cover set plus inner King size - Quantity: 2; winter sheet 260cm x 230cm 100% cotton; white 200 thread count, 100% cotton percale; no white, pink or floral colours
12. Wind Block Balaclavas - Quantity: 150; fleece Polartec S100 fabric covering whole face with nose and neck protection; one size fits all; Colour: Black

All delivery costs and applicable taxes (VAT, PAYE, income tax, UIF contributions, skills development levies) must be included in the bid price

Pricing: all received prices must be firm until the required goods are delivered; no price adjustment will be accepted except where subject to the rate of exchange

All delivery costs and applicable taxes (VAT, PAYE, income tax, UIF contributions, skills development levies) must be included in the bid price for delivery at the prescribed destination

Quotation validity: 90 days from the date the RFQ closes unless otherwise stated

Tenderers must indicate delivery timelines and quotation expiry date

VAT registration: compulsory if taxable supplies exceed R1 million in any 12-month period; voluntary registration available if R50 000 threshold exceeded in the past 12 months

CSD Registration Report or MAAA number required

SARS Tax Status Pin or CSD number/report required; bidder must remain tax compliant for the entire contract term

CIPC ownership certificate required

SANAS or CIPC accredited B-BBEE certificate or sworn affidavit indicating ownership by historically disadvantaged persons

Medical certificate signed by a medical practitioner with a practice number required when claiming disability points

SBD 4 (Bidder's Disclosure) and SBD 6.1 (Preference Points Claim Form) must be completed and signed

Joint ventures: accreditation credentials in the name of joined entities; consolidated B-BBEE certificate in the name of joined entities to claim specific goals

Bidders listed in the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified

Prices firm until delivery; no price adjustment except where subject to the rate of exchange. Quotations valid 90 days from closing date unless otherwise stated; tenderers must indicate delivery timelines and quotation expiry date. DFFE may perform due diligence and may choose not to appoint any tenderer. DFFE may negotiate prices with preferred tenderers. No goods or services may be delivered before an official order is received. Failure to deliver within agreed timelines may result in order cancellation and listing on the National Treasury Database of Restricted Suppliers. Pictures and brand names are illustrative; similar or equivalent brands will be considered.

80/20 preference point system applies to quotations up to R1 000 000. Price: 80 points. Specific goals: 20 points. Specific goals: more than 50% ownership by Black people - 20 points; more than 50% ownership by Women - 20 points; more than 50% ownership by people with disabilities - 20 points. Price formula: Ps = 80(1 - (Pt - Pmin) / Pmin). Failure to submit required proof means specific goal points are not claimed. DFFE may require substantiation of any preference claim.