Supply and delivery of firefighting foam concentrate – city of cape town tender (western cape)

Closing date: 19 October 2026 at 10:00 am

• Site visit / clarification meeting: Monday 12 October 2026 at 08:30, via MS Teams (link: https://teams.microsoft.com/meet/373807794167515?p=LlQ0vJ9enzthotaQfG). Not compulsory but strongly recommended.
• Tender advertised: 18 September 2026
• Contract commencement date: 1 July 2028 (as per special conditions)

Site visit / clarification meeting:

• Date: Monday 12 October 2026
• Time: 08:30
• Venue: MS Teams (link: https://teams.microsoft.com/meet/373807794167515?p=LlQ0vJ9enzthotaQfG)
• Not compulsory but strongly recommended.

CCT Tender Representative (Technical):

• Name: Marius Kelder
• Email: [email protected]

CCT Tender Representative (SCM):

• Email: [email protected]

Sample arrangements:

• Contact: Ilana Prak
• Telephone: 021 400 1856
• Email: [email protected]

Submission address:

Tender & Quotation Boxes Office

2nd Floor (Concourse Level)

Civic Centre

12 Hertzog Boulevard

Cape Town

Sample delivery address:

Fire and Rescue Service, Clothing Store

Bellrail Street

Bellville

(Weekdays 9:00–15:00)

Submission method: sealed envelope deposited into the official tender box before closing time.

• Tender box number: 197
• Tender box location: Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town.
• Envelope must show: tenderer name and address, tender number and description, tender box number, and closing date.
• If the tender is too large for the box or the box is full, ask at the public counter (Tender Distribution Office) for alternative instructions.
• Tenders submitted by fax or email will be rejected.
• The entire tender document must be completed and signed in all respects, including all returnable schedules.
• Returnable documents (all must be completed and signed):
• Schedule F.1: Contract Price Adjustment
• Schedule F.2: Certificate of Authority for Partnerships/Joint Ventures/Consortiums (if applicable)
• Schedule F.3: Declaration for Procurement above R10 million (if applicable)
• Schedule F.4: Preference Points Claim Form (B-BBEE / specific goals)
• Schedule F.5: Declaration of Interest – State Employees (MBD 4 amended)
• Schedule F.6: Conflict of Interest Declaration
• Schedule F.7: Declaration of Tenderer's Past Supply Chain Management Practices (MBD 8)
• Schedule F.8: Authorisation for the Deduction of Outstanding Amounts Owed to the CCT
• Schedule F.9: Certificate of Independent Tender Determination
• Schedule F.10: Proposed Deviations and Qualifications by Tenderer
• Schedule F.11: List of Other Documents Attached by Tenderer
• Schedule F.12: Record of Addenda to Tender Documents
• Schedule F.13: Information to Be Provided With the Tender
• Schedule F.14: Appeal Application (only if appealing)
• A valid Tax Compliance Status PIN must be recorded on the Details of Tenderer pages.
• Each party to a joint venture must submit its own Tax Compliance Status PIN and its own completed schedules.
• Disqualification risks:
• Late submission (after closing date and time) – not considered.
• Incomplete or unsigned returnable documents.
• Failure to provide samples when requested (within 14 days).
• Failure to provide clarification or additional information within the time stated in the CCT's written request.
• Material deviation or qualification from the tender requirements.

Evaluation method: 80/20 preference point system (price 80 points, specific goals 20 points).

• Applicable to tenders up to R50 million (VAT inclusive).
• Minimum score for functionality: not applicable.
• Price scoring formula: Ps = 80 x (1 - (Pt - Pmin) / Pmin), where Ps = points for price, Pt = price of tender under consideration, Pmin = lowest responsive price.
• Preference points for specific goals (total 20 points):
• Enterprise Supplier Development and Socio-Economic Development: up to 6 points based on percentage of total expenditure (e.g., >15% = 6 points, >12% up to 15% = 5 points, >9% up to 12% = 4 points, >6% up to 9% = 3 points, >3% up to 6% = 2 points, >=1% up to 3% = 1 point, <1% = 0 points).
• Skills Development OR Employee Share Scheme: up to 6 points based on percentage of total expenditure or employee ownership (e.g., >5% = 6 points, >4% up to 5% = 5 points, >3% up to 4% = 4 points, >2% up to 3% = 3 points).
• Tenderers must submit sufficient, relevant and verifiable documentary proof for any specific goal claim; failure may result in non-award of those points.
• The CCT may conduct risk analysis and due diligence, and may negotiate market-related pricing with the three highest scoring tenderers.
• The CCT may accept or reject any tender, and may cancel the tender process before contract formation.

Supply and delivery of various types of firefighting foam concentrate for the City of Cape Town.

• Contract period: not exceeding 36 months from commencement date.
• Pricing schedule items (per 25-litre drum, excl. VAT):

1. 3/3% AFFF Alcohol Resistance Foam Concentrate
2. Synthetic AFFF Fire Fighting Foam Concentrate (Class A wetting agent and Class B hydrocarbon foam)
3. Wetting Agent for Aircraft Application (e.g., Airmaster or equivalent)
4. Synthetic High Expansion Foam Concentrate
5. Synthetic AFFF Training Foam Concentrate

• Product specifications (per item):
• Item 1: 3/3% AFFF-AR; application rate: hydrocarbons 3%, polar solvents 3%; expansion per EN 1568 (low 6–15, medium 100); foam stability as per EN 1568.
• Item 2: General purpose synthetic foam for Class A, low and medium expansion; application rate: hydrocarbons 3%, wetting agent 0.1–3%; must be physiologically harmless and biodegradable; compatible with other foams; usable with fresh or sea water; meets UL162, NFPA 412, and/or manufactured under SANS/ISO 9001 and EN 1568.
• Item 3: Wetting agent for aircraft application (e.g., Airmaster or equivalent).
• Item 4: Synthetic high expansion foam concentrate.
• Item 5: Synthetic AFFF training foam concentrate.
• Each item must be accompanied by a Material Safety Data Sheet (MSDS) and certification as per the specification table.
• MSDS must include environmental and health sections, based on an approved international format such as SANS 11014 or OHSA regulation 1179.
• Samples: non-returnable 5L sample per item, at tenderer's cost, clearly labelled with product details, item number and supplier, delivered within 14 days upon request to the Fire and Rescue Service, Clothing Store, Bellrail Street, Bellville, between 9:00–15:00 weekdays.
• The CCT reserves the right to verify all information and documentation provided.

Method statement / approach:

• Tenderers must provide a Material Safety Data Sheet and certification for each item as per the specification table.
• The CCT may request clarification or additional information after submission; failure to respond within the stated time may render the tender non-responsive.
• The CCT may conduct due diligence and risk assessment, and may negotiate with preferred tenderers.

Experience and qualifications:

• Tenderers must demonstrate, if required by the CCT, that they possess the necessary professional and technical qualifications, competence, financial resources, equipment, managerial capability, reliability, experience, reputation and personnel to perform the contract.
• The CCT may consider the tenderer's existing contracts with the CCT.
• No specific minimum years of experience or key personnel requirements are stated.

Quality and certification requirements:

• Each foam concentrate item must meet specified standards: SANS 11014, OHSA regulation 1179, EN 1568, UL162, NFPA 412, and/or manufactured under SANS/ISO 9001 as per the specification table.
• Material Safety Data Sheets (MSDS) must be provided for each item, including environmental and health sections, based on an approved international format (SANS 11014 or OHSA regulation 1179).
• Samples (5L per item) must be supplied at tenderer's cost, labelled, and delivered within 14 days upon request; samples may be tested and not returned.
• The CCT may conduct inspections, tests and analysis of samples; failure to provide samples as required may render the bid non-responsive.

Pricing schedule items (per 25-litre drum, excl. VAT):

• 3/3% AFFF Alcohol Resistance Foam Concentrate
• Synthetic AFFF Fire Fighting Foam Concentrate (Class A wetting agent and Class B hydrocarbon foam)
• Wetting Agent for Aircraft Application (e.g., Airmaster or equivalent)
• Synthetic High Expansion Foam Concentrate
• Synthetic AFFF Training Foam Concentrate
• Prices must be fixed for the contract duration, include all costs except VAT, and be entered per the units specified.
• Tenderers may bid for any items; nil rates are permitted but may be clarified.

Tender fee: R200 (non-refundable) for a hard copy of the tender document; not applicable to website downloads.

• Pricing: fixed rates and prices for the duration of the contract, not subject to adjustment except as provided in the Conditions of Contract and Special Conditions.
• Prices must be in Rand, include all duties, taxes (except VAT), levies, expenses, disbursements, overheads and profit.
• Prices must be tendered per the units specified in the Price Schedule (per 25-litre drum).
• Tenderers may bid for any items and must price all items they bid on; nil rates are permitted but may be subject to clarification and risk analysis.
• Arithmetical errors will be corrected: amounts in words govern over figures; line item totals govern over unit rates; total of prices governs over additions.
• For transactions above R10 million (VAT inclusive), bidders must provide, on written request:
• Audited annual financial statements for the past 3 years (or since establishment if less than 3 years), if required by law to prepare them.
• A certificate confirming no undisputed municipal services payments overdue for more than 30 days.
• Particulars of contracts awarded by organs of state in the past 5 years, including any material non-compliance or disputes.
• A statement on any portion of goods/services sourced from outside South Africa and any expected transfer of payments out of the country.
• Each joint venture/consortium party must submit separate certificates/statements.

Registration requirements:

• CCT Supplier Database registration (upon written request).
• National Treasury Central Supplier Database (CSD) registration (upon written request).
• Tax compliance: valid Tax Compliance Status PIN from SARS; must be recorded on the Details of Tenderer pages. Foreign suppliers not required to register for SARS tax compliance must answer 'NO' to all questions in the Questionnaire to Bidding Foreign Suppliers.
• B-BBEE: Preference points claimed under the 80/20 system; sufficient verifiable documentary proof required for specific goals.
• No restriction under the CCT's SCM Policy (abuse of supply chain management).
• No conflict of interest: must not be an advisor/consultant to the CCT with a conflict, nor involved with the bid specification committee.
• Must not have contravened the Competition Act.
• Must not be insolvent, in receivership, under business rescue, or subject to legal proceedings.
• Occupational Health and Safety: must comply with OHSA; a Health and Safety Plan must be submitted upon written request.
• For transactions above R10 million: audited financial statements, certificate of no overdue municipal services, particulars of state contracts, and foreign sourcing statement (as detailed in financial requirements).

Occupational Health and Safety:

• Tenderers must comply with the Occupational Health and Safety Act (OHSA) and regulations; costs for compliance must be included in the tender price.
• A Health and Safety Plan must be submitted upon written request by the CCT, demonstrating competencies and resources to deliver the goods/services in accordance with the Act, Regulations and Health and Safety Specification.
• An Occupational Health and Safety Agreement (C.3) is part of the contract documents.

Special conditions:

• The CCT intends to appoint a winner per item and an alternative per item as per the pricing schedule.
• If insufficient responsive bids are received, the CCT may appoint fewer tenderers or none.
• The CCT may allocate more than one item per bidder subject to capacity.
• Contract period not exceeding 36 months from commencement date; commencement date stated as 1 July 2028.

General requirements:

• Tenderers must comply in all aspects with the tender, Conditions of Tender, Specifications, pricing instructions and Contract.
• Must submit a clear, irrevocable and unambiguous offer.
• Must complete and provide all returnable documents as listed in submission guidelines.
• Must not be restricted under the CCT's SCM Policy, must have tax affairs in order, must not have conflicts of interest, and must not have contravened the Competition Act.
• Must be registered on the CCT Supplier Database and National Treasury CSD when requested.
• Must provide samples as specified; failure may render the bid non-responsive.

Additional evaluation criteria:

• The 80/20 preference point system applies.
• Minimum score for functionality is not applicable.
• Price scoring formula: Ps = 80 x (1 - (Pt - Pmin) / Pmin).
• Preference points for specific goals as per the table (up to 6 points each for ESD/SED and Skills Development/Employee Share Scheme).
• The CCT may conduct risk analysis and due diligence, and may negotiate market-related pricing with the three highest scoring tenderers.