Dismantling and repair of sf6 gas leaks and mechanical failures on circuit breakers at traction substations (vryheid–sheepmore), 6-Month contract

Commercial enquiries:

• Contact: Michael Ramusandiwa
• Email: [email protected]

Employer's agent:

• Name: Yvonne Scannell
• Role: Regional Procurement Manager
• Address: Nzasm Building, Room 222, Corner of Paul Kruger and Minnaar Street, Pretoria
• Telephone: 012 842 2059
• Email: [email protected]

Submission portal: https://transnetetenders.azurewebsites.net

Submission method: Transnet e-Tender Submission Portal (https://transnetetenders.azurewebsites.net). Uploads limited to 30 MB per upload; multiple uploads permitted. Submit at least a day before closing to avoid technical issues; late submissions are not accepted. Telephonic, telegraphic, facsimile or e-mailed offers are not accepted.

Returnable documents (all must be completed and submitted):

• T2.2-1 Certificate of Attendance at Tender Clarification and Site Meeting (signed by Transnet official).
• T2.2-2 Evaluation Schedule: Work program (Gantt chart).
• T2.2-3 Evaluation Schedule: Management & CVs of Key Persons and qualifications.
• T2.2-4 Evaluation Schedule: Previous Experience in SF6 Circuit Breaker Repairs at traction substation.
• T2.2-5 Availability of Equipment and Other Resources.
• T2.2-6 Project Quality Management and Assurance.
• T2.2-7 Technical approach/methodology.
• T2.2-8 Health and Safety Questionnaire.
• T2.2-9 Health and Safety Cost Breakdown.
• T2.2-10 Authority to submit Tender.
• T2.2-11 Record of addenda to Tender Documents.
• T2.2-12 Risk Elements.
• T2.2-13 Schedule of proposed Subcontractors.
• T2.2-14 Site Information Establishment requirements.
• T2.2-15 CIDB SFU Annex G Compulsory Enterprise Questionnaire.
• T2.2-16 Non-Disclosure Agreement.
• T2.2-17 RFQ Declaration Form.
• T2.2-18 RFQ – Breach of Law.
• T2.2-19 Certificate of Acquaintance with Tender Document.
• T2.2-20 Service Provider Integrity Pact.
• T2.2-21 Supplier Code of Conduct.
• T2.2-22 POPI Act form.
• T2.2-23 Insurance provided by the Contractor.
• T2.2-24 Three years audited financial statements.
• T2.2-25 Transnet Vendor Registration Form.
• C1.1 Offer portion of Form of Offer & Acceptance.
• C1.2 Contract Data Part Two (Data by Contractor).
• C1.3 Forms of Securities.
• C2.2 Bill of Quantities.

Disqualification risks:

• Failure to attend the compulsory clarification meeting.
• Failure to meet eligibility criteria (CIDB grading, CSD, tax, B-BBEE, etc.).
• Failure to achieve minimum functionality score of 70.
• Late submission.
• Any false declaration or breach of law.

Evaluation stages:

1. Eligibility: attendance at compulsory clarification meeting; CIDB grading 3EP or higher; CSD registration; valid tax clearance; valid B-BBEE certificate or affidavit; Letter of Good Standing with Compensation Fund; not on Register of Tender Defaulters or Transnet restricted list; no serious breach of law in past 5 years; completed Compulsory Enterprise Questionnaire.
2. Functionality: minimum qualifying score of 70 out of 100. Criteria and weights:

• Work program (T2.2-2): 10 points.
• Management & CVs of Key Persons and qualifications (T2.2-3): 40 points.
• Previous Experience in SF6 Circuit Breaker Repairs at traction substation (T2.2-4): 50 points.

Scoring per criterion: 0, 20, 40, 60, 80, 100; averaged across at least 3 evaluators.

3. Price and preference: 80/20 preference point system (applicable when tender value ≤ R50 million inclusive of taxes).

• B-BBEE Level 1 or 2: 10 points.
• At least 30% Black Women Owned Entities: 10 points.
• Non-compliant or B-BBEE Level 3-8: 0 points.

Note: Transnet may conduct due diligence and risk analysis on the preferred tenderer.

Scope: Dismantling and repairs of SF6 gas leaks and mechanical failures on various types of circuit breakers at various traction substations between Vryheid and Sheepmore, for a period of six (6) months, in Vryheid Depot.

Key requirements:

• Work program (Gantt chart) showing sequence, timing, and capacity to meet contract dates.
• Key personnel must hold: Electrician trade test certificate, Circuit breaker testing certificate, SF6 circuit breaker maintenance certificate, Accredited gas filling/monitoring certificate, High voltage certificate.
• Previous experience: completion certificates for SF6 circuit breaker repairs at traction substations (scored by number of completed projects).
• Technical approach covering: designs and factory acceptance test (FAT), testing and commissioning, site installation, switching, SHERQ, packaging and transportation.
• Quality plan per standards 009-TCC-CLO-SUS-11386 and TRN-IMS-GRP-GDL-014.4, including ISO 9001 certification, project-specific control plan, equipment type test certificates, and catalogues.
• Health and safety questionnaire and cost breakdown required.
• Equipment and resources list required.
• Site access: safety shoes, goggles, long sleeve shirts, high visibility vests, hard hats; breathalyser testing; firearms prohibited; ID/passport/driver's licence required.

Pricing: Bill of Quantities (C2.2) with pricing instructions (C2.1).

Bid security: Form of Guarantee (C1.3) required.

Insurance: Contractor to provide insurance (T2.2-23).

Financial statements: Three years audited financial statements (T2.2-24) required.

Payment terms: Not specified in the provided text.

Retention: Not specified.

Bid bond: Not explicitly stated beyond Form of Guarantee.

Mandatory registrations and documents:

• CIDB registration: contractor grading designation 3EP or higher (or capable of being so prior to evaluation). For JVs: every member registered; lead partner grading not lower than one level below required; combined grading 3EP or higher; certified copy of JV agreement required.
• CSD registration: proof of registration on Central Supplier Database (https://secure.csd.gov.za/).
• Tax: valid Tax Clearance Certificate from SARS and TCS PIN.
• B-BBEE: valid B-BBEE certificate from SANAS-accredited agency, or sworn affidavit for EMEs/QSEs with 51%+ black ownership.
• Compensation Fund: Letter of Good Standing with the Workmen's Compensation Fund (or separate letters for JV members).
• No listing on Register of Tender Defaulters or Transnet restricted list.
• No serious breach of law in past 5 years (including Competition Act).
• Compulsory Enterprise Questionnaire (CIDB SFU Annex G) completed.
• Non-Disclosure Agreement signed.
• Breach of Law declaration (T2.2-18).
• Supplier Code of Conduct and Integrity Pact signed.
• POPI Act form completed.
• Transnet Vendor Registration Form completed.