Renovation of factory 57/58 at ekandustria industrial park (CIDB 5gb & 5eb)

SCM enquiries:

• Contact: Mr. Sibusiso Lekhuleni
• Email: [email protected]
• Telephone: +27 13 492 5818

Technical enquiries:

• Contact: Mr. E. Nyathikazi (General Manager: Properties and Infrastructure)
• Email: [email protected]
• Telephone: +27 13 492 5818

Submission addresses:

MEGA Head Office

02 Eastern Boulevard, Riverside

Mbombela, 1200

MEGA Office

Ekandustria Industrial Park

No. 1 Iridium Street

Bronkhortspruit, 1028

Submission method: sealed envelope, marked with bidder name, bid number, bid description and closing date, deposited in the tender box at either address below.

• MEGA Head Office, 02 Eastern Boulevard, Riverside, Mbombela, 1200 (Ground floor)
• MEGA Office, Ekandustria Industrial Park, No. 1 Iridium Street, Bronkhortspruit, 1028

Format: one original and one copy on USB.

Bids must be submitted on official forms, not retyped.

Late bids are not accepted.

Bid validity: 120 days from closing date.

Returnable documents (all mandatory):

• SBD 1 (Invitation to Bid): signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses any state employment or connection to MEGA.
• SBD 6.1 (Preference Points Claim): claims specific goals points.
• Fully completed pricing schedule (BOQ).
• Letter of authority to sign the bidding documents.
• Certified copies of directors' or shareholders' ID documents.
• Proof of CSD registration (detailed report).
• Company/CC/Trust/Partnership registration certificates.
• Joint venture agreement (if applicable).
• Valid CIDB registration (5GB and 5EB or higher).
• Compensation Fund letter of Good Standing (COIDA), valid at closing date; letter of intent not accepted.
• Letter of approval from Executive Authority if any member is a government employee.

Disqualification risks:

• Missing any mandatory document or failing to meet mandatory requirements.
• Submitting fraudulent, untrue or inaccurate information.
• Bids received after closing time.

Three-stage evaluation:

• Stage 1: Responsiveness assessment against mandatory requirements.
• Stage 2: Functionality assessment (minimum 70/100 to proceed).
• Stage 3: Price and specific goals evaluation (80/20 system).

Functionality scoring (100 points total):

• Methodology / Approach Statement: 15 points (understanding of scope, work execution plan, risk assessment and mitigation, resource utilisation, quality control systems).
• Managerial ability and key personnel: 35 points, based on project team organogram, CVs, academic and professional qualifications in Built Environment or Project Management. Scoring: 4+ suitably qualified professionals each with >5 years' experience = 35; 3 professionals each with ≥3 years = 20; 2 professionals each with 1-2 years = 10; 1 professional = 5; none = 0.
• Experience in comparable projects: 50 points. Provide up to 5 appointment letters, each supported by a completion certificate/letter, for public sector projects of similar scope and value. Each qualifying pair earns 10 points (5 for appointment letter, 5 for completion certificate).

Minimum qualifying score: 70/100 on functionality.

Price and specific goals: 80/20 preference point system (price 80, specific goals 20). Specific goals claimed via SBD 6.1 (HDI, youth, women, disability, SMMEs).

MEGA may appoint one or more bidders, negotiate final fees/rates, and apply National Treasury cost containment hourly rates for consultants.

Renovation of Factory 57/58 (burnt) and related services at Ekandustria Industrial Park, City of Tshwane Local Municipality, Region 7.

Building works:

• Comprehensive renovation of Factory 57/58.
• Construction of a new guard house.
• Electrical installations.

External works:

• Site clearance and waste disposal.
• Water and sewer reticulation.

Works to be executed per approved specifications, applicable legislation, health and safety requirements, and project requirements.

Contract form: JBCC Series 2000 Principal Building Agreement (July 2007 edition 5.0, reprint 1), with Contract Data EC and CE.

Measurement: Standard System of Measuring Building Work (6th edition, revised 1999).

Provisional sums (subject to MEGA approval):

• Water reticulation to ablutions: R15,000 (remeasurable).
• Sewer reticulation and municipal connection: R20,000.
• Electrical installations: R200,000.
• Construction of new guard house: R180,000.
• Replacement of damaged steel purlins and trusses: R250,000.

Profit on provisional sums: 10%; attendance: 5%.

Obligatory subcontracting: 40% of work to domestic subcontractors; BEE subcontractors must be 100% black-owned and have offices in Mpumalanga.

EPWP: contractor must implement labour-intensive infrastructure guidelines and submit proof of local labour employment.

Methodology / Approach Statement (15 points) must cover:

• Understanding of scope of work
• Work Execution Plan
• Risk assessment and risk mitigation
• Resource utilisation
• Quality control systems

Key personnel (35 points): provide project team organogram, CVs, academic and professional qualifications in Built Environment (engineers, quantity surveyors, construction management) and/or project management.

Scoring:

• 4+ suitably qualified professionals, each with >5 years' relevant experience: 35 points
• 3 professionals, each with ≥3 years: 20 points
• 2 professionals, each with 1-2 years: 10 points
• 1 professional: 5 points
• None: 0 points

Experience in comparable projects (50 points): up to 5 appointment letters, each supported by completion certificate/letter, for public sector projects of similar scope and value. Each qualifying pair earns 10 points.

Quality control systems are part of the methodology scoring (15 points).

Materials: paintwork to be 'Dulux' or similar approved product; alternative products require prior written approval from principal agent before closing date.

Glazing: 6mm clear toughened safety glass; mirrors 450x600mm high.

Paintwork: two coats of acrylic PVA emulsion on internal walls (195 m2) and ceilings/cornices (87 m2); gloss paint on metal door frames (15 m2) and windows with burglar bars (10 m2); alkyd enamel on doors (45 m2) with Munsell value 7 or less per SABS 1091.

Testing of water and sewer pipe systems required.

Site clearance: 3000 m2, including removal of rubbish, debris, vegetation, and soil poisoning.

Dispose of organic waste appropriately (35 loads).

Pricing must be submitted on the attached BOQ / pricing schedule, showing rates per unit and total costs, including VAT.

80/20 preference point system applies (price 80, specific goals 20).

MEGA may negotiate final fees/rates with preferred bidder(s) and may apply National Treasury cost containment hourly rates for consultants.

Provisional sums (subject to MEGA approval):

• Water reticulation: R15,000 (remeasurable)
• Sewer reticulation: R20,000
• Electrical installations: R200,000
• New guard house: R180,000
• Replacement of steel purlins and trusses: R250,000

Profit on provisional sums: 10%; attendance: 5%.

Removal of rubbish deemed included in rates unless otherwise specified.

Pricing: detailed pricing schedule (BOQ) with rates per unit and total costs, including VAT.

80/20 preference point system applies (price 80, specific goals 20).

Penalty for late or non-completion: 0.05% of contract amount (VAT inclusive) per calendar day.

Interim payments: materials stored off-site not included in payment certificates.

Cost fluctuations: not applicable; all fluctuations except VAT rate changes are for contractor's account.

No mark-up on omissions of tenant installation work; claims for loss of profit not entertained.

MEGA may negotiate final fees/rates and apply National Treasury cost containment hourly rates for consultants.

CIDB: minimum grading 5GB and 5EB or higher.

Tax compliance: submit SARS TCS PIN or CSD number; each party in a consortium/JV/subcontract must provide separate TCS/CSD.

CSD: proof of registration (detailed report) required.

COIDA: valid Compensation Fund letter of Good Standing at closing date.

Company/CC/Trust/Partnership registration certificates.

Certified ID copies of directors/shareholders.

Letter of authority to sign.

Letter of approval from Executive Authority if any member is a government employee.

Foreign suppliers: complete questionnaire; if not resident, no branch, no permanent establishment, no source of income, and not liable for tax in RSA, then no SARS TCS PIN required.

B-BBEE: specific goals claimed via SBD 6.1; evidence required to support claims.

Compliance with Construction Regulations 2003 under the Occupational Health and Safety Act, 1993 is compulsory.

Employer will prepare a documented health and safety specification; contractor must price for compliance.

Non-compliance may delay progress payment certificates; no compensation for such delay.

Contractor must provide compulsory PPE (hats, safety shoes, safety clothing, safety glasses, safety masks, harnesses), posters, boards, workshops, meetings, pamphlets, and daily health and safety files.

Health and safety file must be handed to employer on completion.

Specific requirements include risk assessment, fall protection, scaffolding, excavation, demolition, electrical installations, fire precautions, and housekeeping.

Community Liaison Officer (CLO) to be appointed; costs allowed for site office, toilets, and sheds.

HIV/AIDS awareness programme per SANS 1921-6 required.

Site clearance and waste disposal are part of external works.

Environmental disturbance clause (9.6) applies; contractor must manage environmental impact.

Dispose of organic waste materials appropriately.

Soil poisoning under floors and against foundation walls required (3000 m2).

Contract: JBCC Series 2000 Principal Building Agreement (July 2007 edition 5.0, reprint 1), with Contract Data EC and CE.

Preliminaries: ASAQS Preliminaries (November 2007 edition) and Model Preambles for Trades (2008 edition) incorporated.

Contractor must provide site office accommodation for meetings (tables and chairs for ten people).

Certain areas will be occupied during construction; contractor must minimise noise and disturbance.

Contractor must notify principal agent of any encroachments.

Penalty for late or non-completion: 0.05% of contract amount (VAT inclusive) per calendar day.

Cost fluctuations not applicable; all fluctuations except VAT rate changes for contractor's account.

Interim payments exclude off-site stored materials.

No mark-up on omissions of tenant installation work; claims for loss of profit not entertained.

Contractor must complete and submit JBCC Contract Data CE with tender.

Guarantees: written guarantees from suppliers for workmanship/materials, delivered to principal agent on certified completion.

Overtime costs borne by contractor unless prior written authorisation from principal agent.

Contractor must co-operate in cost management procedures and attend cost plan review meetings.

Contractor must provide weekly labour and plant records to principal agent.

Contract instructions recorded in triplicate in a site instruction book.

Provisional sums only used with prior approval of MEGA.