Design, supply, installation, testing, commissioning and 10-Year maintenance of led arena floodlighting and new masts at border cricket grounds (buffalo park stadium), kugompo city

Tender advertised and documents available: Monday, 19 October 2026.

Compulsory clarification meeting and site inspection: Tuesday, 27 October 2026 at 10h00.

• Venue: Border Cricket Grounds (Buffalo Park Stadium), Portion of Erf 16226, 1 Buffalo Park Drive, Acadia, KuGompo City, 5201, Eastern Cape. Main Entrance Gate. GPS coordinates: -33.007651, 27.919362.
• The clarification meeting is also available by MS Teams; register by e-mail to [email protected] by Monday, 26 October 2026 at 16h00 to receive the link.
• Attendance is compulsory. Tenderers attending online must also have a representative present at the on-site meeting.
• Persons arriving more than 15 minutes after commencement will not be admitted and will be deemed not to have attended, precluding them from bidding.
• The site inspection must be attended in person by at least one authorised representative of the tenderer (for a joint venture, any member's representative satisfies this).
• Attendees must sign the attendance register; Schedule A2 (Certificate of Attendance) is signed on behalf of the Employer.
• A tender from a tenderer not represented at the compulsory clarification meeting and site inspection will be rejected.

Last date for written queries: Friday, 13 November 2026 at 12h00.

Closing date and time for submission of tenders: Monday, 23 November 2026 at 12h00.

Completion of Stage 1 and Stage 2 evaluation (indicative): Monday, 7 December 2026.

Notification to tenderers invited to present (Stage 3) (indicative): by Friday, 11 December 2026.

Tenderers' presentations (Stage 3): Tuesday, 5 January 2027.

Anticipated award and appointment: Monday, 18 January 2027.

Completion of the whole of the works: Monday, 17 May 2027.

Dates after the closing date are indicative and may be changed by the Employer.

Compulsory clarification meeting and site inspection:

• Date and time: Tuesday, 27 October 2026 at 10h00.
• Venue: Border Cricket Grounds (Buffalo Park Stadium), Portion of Erf 16226, 1 Buffalo Park Drive, Acadia, KuGompo City, 5201, Eastern Cape. Main Entrance Gate. GPS coordinates: -33.007651, 27.919362.
• The clarification meeting is also available by MS Teams; register by e-mail to [email protected] by Monday, 26 October 2026 at 16h00 to receive the link.
• Attendance is compulsory. Tenderers attending online must also have a representative present at the on-site meeting.
• Persons attending must be duly authorised to represent the bidder. Persons arriving more than 15 minutes after commencement will not be admitted and will be deemed not to have attended, precluding them from bidding.
• The site inspection must be attended in person by at least one authorised representative of the tenderer (for a joint venture, any member's representative satisfies this).
• Attendees must sign the attendance register; Schedule A2 (Certificate of Attendance) is signed on behalf of the Employer.
• A tender from a tenderer not represented at the compulsory clarification meeting and site inspection will be rejected.
• Minutes of the clarification meeting, including questions and answers, will be issued to all attendees as an addendum.
• Tenderers bear all costs of attending.

Enquiries (procedural and technical):

• Contact: Ms Hlengiwe Madondo
• Role: CSA Supply Chain Manager
• Email: [email protected]

All enquiries must be in writing, marked "Border Floodlighting" in the subject line. No telephonic or verbal enquiries will be accepted.

Submission address:

Cricket South Africa

86 5th Street, corner 5th Street and Glenhove Street

Melrose Estate

Johannesburg, 2196

Site address:

Border Cricket Grounds (Buffalo Park Stadium)

Portion of Erf 16226, 1 Buffalo Park Drive

Acadia, KuGompo City, 5201

Eastern Cape

Submission method: paper only, by hand or courier.

Submission address: Cricket South Africa, 86 5th Street, corner 5th Street and Glenhove Street, Melrose Estate, Johannesburg, 2196.

Delivery hours: 08h00 to 16h00, Monday to Friday (excluding public holidays), marked for the attention of the Supply Chain Manager.

Closing time: Monday, 23 November 2026 at 12h00.

Each tender comprises two sealed envelopes:

• Envelope 1 (Technical and Compliance): one original and two copies, plus one USB flash drive containing the Envelope 1 documents in searchable PDF format and the lighting design files in native format. The USB drive must not contain any pricing information.
• Envelope 2 (Financial Offer): one original and two copies.

Both envelopes must be clearly marked with the Bid Number, tenderer's name, closing date and time, "DO NOT OPEN BEFORE CLOSING DATE AND TIME", and respectively "ENVELOPE 1: TECHNICAL AND COMPLIANCE" and "ENVELOPE 2: FINANCIAL OFFER". Place both in a single outer package marked "RFP No. CSA/06/2026-27 – BORDER CRICKET GROUNDS (BUFFALO PARK STADIUM) FLOODLIGHTING – DO NOT OPEN BEFORE CLOSING DATE AND TIME" and with the tenderer's name.

Envelope 1 must not contain any pricing information (any Price, rate, lump sum, fee percentage or total of the Prices).

Pricing documents (Form of Offer and Acceptance C1.1, Contract Data Part Two C1.2, Activity Schedule C2.2, Schedule of People Rates and Equipment Rates C2.3, Maintenance Price List C2.4) are submitted wholly within Envelope 2.

Life Cycle Costing (Schedule B17) is submitted within Envelope 1; it must not state the Prices or the tendered total, and the capital cost line must read "Refer to Envelope 2".

If a copy or the USB flash drive differs from the original, the original prevails.

E-mailed, posted, faxed or late tenders will not be accepted. A tender is received only when recorded in the tender register.

The tender must be signed by a person duly authorised to do so.

Returnable forms and documents (all must be completed, signed and submitted):

• Schedule A1 to A7: administrative compliance schedules.
• MBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the procuring institution.
• MBD 6.1 (Preference Points Claim): claims B-BBEE points under the PPPFA 90/10 system.
• Schedule B1: proof of CIDB registration, COIDA letter of good standing, B-BBEE certificate or affidavit, registered person's registration, ECSA registration certificates and CVs of responsible engineers.
• Schedule B2 to B7: eligibility and OEM participation documents, including OEM authorisation and undertakings.
• Schedule B8 to B17: functionality and technical proposal schedules.
• C1.1 Form of Offer and Acceptance (including Schedule of Deviations).
• C1.2 Contract Data Part Two.
• C2.2 Activity Schedule.
• C2.3 Schedule of People Rates and Equipment Rates.
• C2.4 Maintenance Price List.

Disqualification risks:

• No evidence of attendance at the compulsory clarification meeting and site inspection.
• Tenderer or any director/member/partner/shareholder listed on the National Treasury Database of Restricted Suppliers or the Register for Tender Defaulters.
• Conflict of interest disclosed in Schedule A4 or MBD 4 that may compromise the tender process.
• Tenderer restricted from doing business with the Employer.
• Failure to submit both Envelope 1 and Envelope 2, or including pricing information in Envelope 1.
• Contravening the communication restriction (contacting any other CSA, BCMM, Border Cricket or professional service provider personnel about this tender).
• Submitting more than one tender.
• Misrepresenting B-BBEE status or any arrangement with the OEM, a joint venture member or a subcontractor amounting to a fronting practice.
• Failure to achieve minimum thresholds in any evaluation stage.
• Failure to respond to a written request for clarification within the time allowed.
• Material deficiencies in the tender that cannot be cured by clarification.

Evaluation method: four stages, in sequence. A tender proceeds to the next stage only if it passes the previous one.

Stage 1 – Compliance (pass/fail):

• 1A Administrative compliance: completion and signature of Schedules A1 to A7, MBD 4 and MBD 6.1, and submission of documents required in Schedules B1 to B5 and B7.
• 1B Eligibility: CIDB grading, joint venture rules, OEM participation, CSD, tax, COIDA, registered person, electrical contractor registration and NBCEI good standing, attendance, restrictions, and responsible engineers.
• 1C Mandatory technical compliance (M1 to M9), evidenced in Schedule B6. No document under 1C may be submitted, replaced or completed after the closing time.

Stage 2 – Functionality (each sub-stage minimum 75%):

• Stage 2.1 Previous Experience and Track Record (maximum 100, minimum 75) – Schedule B8.
• Stage 2.2 Capability of Personnel (maximum 100, minimum 75) – Schedules B9, B10, B11.
• Stage 2.3 Method Statement, Programme, Project Management Plan and SHEQ Plans (maximum 100, minimum 75) – Schedules B12 to B15.
• Stage 2.4 Technical Proposal (maximum 100, minimum 75) – Schedule B16.
• Stage 2.5 Life Cycle Costing (maximum 40, minimum 30, i.e. 75%) – Schedule B17.

Stage 3 – Presentation (maximum 20, minimum 15, i.e. 75%):

• Tenderers invited to present; presentations held on Tuesday, 5 January 2027.

Stage 4 – Price and Specific Goals:

• Only the Financial Offers of tenderers that passed Stages 1 to 3 are opened and scored on the 90/10 preference point system (90 points price, 10 points specific goals).
• Functionality and presentation scores are thresholds only and are not carried into Stage 4.

Failure to achieve a minimum threshold in any stage results in the tender being held non-responsive and excluded from further evaluation.

Scope of work:

• Removal of the existing floodlights and condemned masts.
• Design, supply, installation, testing, commissioning and verification of new floodlight masts, a fit-for-purpose LED arena floodlighting installation and associated electrical infrastructure at the Border Cricket Grounds (Buffalo Park Stadium), KuGompo City.
• Maintenance of the installation for ten (10) years after completion.

Site: Border Cricket Grounds (Buffalo Park Stadium), Portion of Erf 16226, 1 Buffalo Park Drive, Acadia, KuGompo City, 5201, Eastern Cape.

Owner and end user: Buffalo City Metropolitan Municipality owns the stadium; Border Cricket, a CSA-affiliated provincial union, occupies it as lessee and is the end user.

Key technical requirements (Stage 1 mandatory technical compliance M1 to M9):

• M1 OEM authorisation: the tenderer must be authorised by the OEM of the luminaires offered to supply, install and commission them for this project, with OEM support for design, commissioning and warranty. Evidence: original letter on OEM letterhead, signed by an authorised OEM officer, referring to this tender by name and number.
• M2 Illuminance: maintained average horizontal illuminance (Eh) over the playing area of not less than 2,000 lux, as stated in Table 1 of the Scope, at a maintenance factor of 0.8. Evidence: photometric design package (calculation pages per grid, summary page and aiming diagram) and the native design file.
• M3 Uniformity, glare and spill: uniformity U1 of at least the value in Table 1 of the Scope, with all values achieved. Evidence: same design package as M2.

Lighting calculations must be prepared on the calculation grids, mast positions and maximum mounting heights, camera positions and maintenance factor stated in sections 2.2 and 2.3 of the Scope (Annexures A, C and D).

Every lighting requirement is expressed in terms of performance; where a product, standard or system is named, "or equivalent" applies, and equivalent evidence will be accepted if it demonstrates the same performance.

Site survey: no as-built details are available; the appointed tenderer must do the survey, and the survey must be included in the Pricing Schedule (Annexure D).

Contract form: NEC4 Engineering and Construction Contract (ECC), Option A (Priced contract with activity schedule) for the works, and an NEC4 Term Service Short Contract for the 10-year maintenance (additional condition Z15). The maintenance price is part of the tendered price.

Alternative tender offers will not be considered; the design proposed in the Technical Proposal (Schedule B16) forms part of the main tender offer and must comply with the Scope.

The tenderer must submit a Method Statement, Programme, Project Management Plan and SHEQ Plans as part of Stage 2.3 (minimum 75%).

The design proposed in the Technical Proposal (Schedule B16) forms part of the main tender offer and must comply with the Scope. Alternative tender offers will not be considered.

Lighting calculations must be prepared on the calculation grids, mast positions and maximum mounting heights, camera positions and maintenance factor stated in the Scope (Annexures A, C and D).

The appointed tenderer must carry out a site survey (no as-built details available) and include the survey in the Pricing Schedule.

Tenderers must be suitably qualified and experienced contractors, each supported by an artificial lighting original equipment manufacturer (OEM) of the luminaires offered.

Stage 2.1 evaluates Previous Experience and Track Record (minimum 75%).

Stage 2.2 evaluates Capability of Personnel (minimum 75%).

Key personnel requirements:

• An electrical engineer registered with ECSA as a Professional Engineer or Professional Engineering Technologist, as responsible engineer for the electrical and lighting design.
• A structural engineer registered with ECSA as a Professional Engineer or Professional Engineering Technologist, as responsible engineer for the design of the masts and assessment of the foundations.
• ECSA registration certificates and CVs must be attached to Schedule B1; nominated persons may also be key persons in Schedule B9.
• The key persons named in Contract Data Part Two must be the same persons named in Schedule B9.

Quality and compliance requirements are embedded in the evaluation stages:

• Stage 1C mandatory technical compliance (M1 to M9) requires evidence of OEM authorisation, photometric design meeting illuminance, uniformity, glare and spill requirements, and other technical criteria. No document under 1C may be submitted, replaced or completed after the closing time.
• Stage 2.3 Method Statement, Programme, Project Management Plan and SHEQ Plans (minimum 75%).
• Stage 2.4 Technical Proposal (minimum 75%).
• Stage 2.5 Life Cycle Costing (minimum 75%).

The Employer may require the tenderer to provide native lighting design files and photometric data (IES/LDT files) for verification, copies of test reports and certificates, and contactable references.

Pricing format: NEC4 ECC Option A – Priced contract with activity schedule.

Pricing documents (all submitted in Envelope 2):

• C1.1 Form of Offer and Acceptance (including Schedule of Deviations) – must state the tendered total of the Prices in words and figures.
• C1.2 Contract Data Part Two – must include the fee percentage and other data required.
• C2.2 Activity Schedule.
• C2.3 Schedule of People Rates and Equipment Rates.
• C2.4 Maintenance Price List (for the 10-year maintenance contract).

Life Cycle Costing (Schedule B17) is submitted in Envelope 1 and must not state the Prices or the tendered total; the capital cost line must read "Refer to Envelope 2".

The maintenance price is part of the tendered price.

If any Price in the Activity Schedule is considered unreasonable, the tenderer must justify it by a financial breakdown or adjust it while keeping the tendered total unchanged.

If the sum of the Prices in the Activity Schedule differs from the tendered total in the Form of Offer, the tenderer will be asked to accept that the total in the Form of Offer governs and that the Prices are adjusted proportionally.

Pricing format: NEC4 ECC Option A – Priced contract with activity schedule. Pricing documents (Activity Schedule C2.2, Schedule of People Rates and Equipment Rates C2.3, Maintenance Price List C2.4) are submitted in Envelope 2.

Performance bond: 10% of the tendered total of the Prices (excluding VAT), under Option X13, issued by a bank registered in terms of the Banks Act, in the form of the pro forma in Annexure K. To be provided by the Contract Date or, if not given by then, within four weeks of the Contract Date.

Retention: 10% deducted from every amount due under Option X16.

OEM Guarantee and Undertaking: where the OEM is a key Subcontractor, a signed undertaking (Schedule B7) to execute the OEM Guarantee and Undertaking (C1.3) within 14 days of the Contract Date.

Tender offer validity: 120 days after the closing time. Any extension beyond 120 days requires the approval of the Employer's Chief Executive Officer.

Clarification of prices: a tender may be rejected if any Price in the Activity Schedule is, in the opinion of the Employer, unreasonable and the tenderer fails to justify it by a financial breakdown or to adjust it while keeping the tendered total unchanged.

If the sum of the Prices in the Activity Schedule differs from the tendered total in the Form of Offer, the tenderer will be asked to accept that the total in the Form of Offer governs and that the Prices are adjusted proportionally; if not accepted, the tender may be rejected.

CIDB grading:

• Tenderer must be registered with the CIDB, or capable of being so registered before evaluation, in a contractor grading designation of 8EP or higher (determined in accordance with the sum tendered or a value under Regulation 25(1B) or 25(7A) of the Construction Industry Development Regulations).
• The grading requirement applies to the tenderer that will contract as Contractor; the grading of a subcontractor, key Subcontractor (including the OEM where a key Subcontractor) or supplier cannot be used to meet it.
• Joint ventures and consortia: every member must be CIDB-registered or capable of registration; the lead partner must hold 8EP or not lower than one level below (7EP) with the required recognition status; the combined grading calculated on the CIDB website must meet the required level; a JV/consortium agreement specific to this tender, authenticated by a notary or other official, must accompany the tender; the value of work per member must be within that member's CIDB grading limit.

OEM participation (mandatory, one of three ways only):

• (a) OEM as tenderer in its own right, if it holds CIDB 8EP or higher and meets all other eligibility requirements.
• (b) OEM as a member of a joint venture or consortium, provided it is itself CIDB-registered (any grade) or capable of registration.
• (c) OEM as key Subcontractor for the design, manufacture and supply of the luminaires, drivers and control system and the lighting design; it need not be CIDB-registered, but the Contractor remains fully responsible for the Works. A key Subcontractor OEM that is not CIDB-registered may only design, manufacture, supply, commission and support its products; it may not carry out installation or other construction work on site unless CIDB-registered for that work.
• An OEM acting only as key Subcontractor may support more than one tenderer, provided it maintains effective information barriers and signs the Schedule B6 declaration. An OEM that tenders in its own right or is a JV member may not also support any other tender; all tenders concerned will be disqualified.

CSD registration:

• Tenderer must be registered on the National Treasury Central Supplier Database and provide its CSD registration number. Those not registered may still tender but must be registered before contract award. Each joint venture member must be registered.

Tax compliance:

• Tenderer must be registered with SARS and provide a valid SARS tax compliance status PIN. The recommended tenderer must be tax compliant at award, failing which it must become compliant within the period allowed, failing which the tender is disqualified. Each joint venture member submits its own PIN.

Coida:

• Valid letter of good standing from the Compensation Commissioner or a licensed compensation insurer in terms of COIDA. Each joint venture member must submit its own.

Electrical installation:

• The tenderer, a joint venture member or the proposed electrical subcontractor must employ a registered person (master installation electrician or installation electrician, as appropriate) registered with the Chief Inspector under the Electrical Installation Regulations, 2009, who will issue the certificates of compliance.
• The entity carrying out the electrical installation work must be registered as an electrical contractor with the Department of Employment and Labour and hold a letter of good standing from the National Bargaining Council for the Electrical Industry of South Africa (NBCEI). Proof of registration and the letter of good standing must be attached to Schedule B1.

Responsible engineers:

• An electrical engineer registered with ECSA as a Professional Engineer or Professional Engineering Technologist, as responsible engineer for the electrical and lighting design, who prepares or verifies the photometric design.
• A structural engineer registered with ECSA as a Professional Engineer or Professional Engineering Technologist, as responsible engineer for the design of the masts and the assessment of the foundations.
• ECSA registration certificates and CVs must be attached to Schedule B1.

B-bbee:

• B-BBEE status level verification certificate or sworn affidavit must be submitted with the tender to claim preference points.
• Misrepresentation of B-BBEE status, or any arrangement with the OEM, a joint venture member or a subcontractor amounting to a fronting practice, leads to disqualification.

Restricted suppliers:

• A tenderer, or any of its directors, members, partners or shareholders, listed on the National Treasury Database of Restricted Suppliers or the Register for Tender Defaulters is not eligible.

Attendance:

• Only tenderers represented at the compulsory clarification meeting and site inspection, with Schedule A2 signed on behalf of the Employer, are eligible to submit a tender.

Health and safety requirements are governed by the Occupational Health and Safety Act and the Construction Regulations, 2014, and the Electrical Installation Regulations, 2009, which are incorporated by reference.

The Client's Health and Safety Specification and Baseline Risk Assessment is provided as Annexure B to the Scope.

Stage 2.3 requires a Method Statement, Programme, Project Management Plan and SHEQ Plans (minimum 75%).

Electrical installation work must be carried out by a registered electrical contractor with the Department of Employment and Labour, holding a letter of good standing from the National Bargaining Council for the Electrical Industry of South Africa (NBCEI), and a registered person (master installation electrician or installation electrician) must issue the certificates of compliance.

Contract form: NEC4 Engineering and Construction Contract (ECC), June 2017 (with amendments January 2023), Option A: Priced contract with activity schedule, for the works.

Maintenance contract: The successful tenderer will also conclude an NEC4 Term Service Short Contract for the maintenance of the installation for ten (10) years after Completion (additional condition Z15). The price for the maintenance is part of the tendered price.

Performance bond: 10% of the tendered total of the Prices (excluding VAT), under Option X13, issued by a bank registered in terms of the Banks Act, in the form of the pro forma in Annexure K.

Retention: 10% deducted from every amount due under Option X16.

OEM key subcontract: subject to Options X8 and X9 and additional condition Z13, under which the Contractor may not terminate or take similar action against the OEM key subcontract without the Project Manager's acceptance, and the Contractor's rights against the OEM are transferred to the Client.

Foundation risk: The Contractor bears the foundation risk (additional condition Z16); tenderers must use the site inspection to verify the existing foundation bolt patterns and cable routes and to inspect the foundations.

Tender offer validity: 120 days after the closing time; any extension requires the approval of the Employer's Chief Executive Officer.

Employer's agent: Mr Ebrahim Abrahams, Triocon (Employer's Agent).

Special conditions:

• The Employer reserves the right to withdraw the RFP on good cause shown; to amend its terms, closing date and time and specifications by written addendum issued to all tenderers before the closing time; to reject all tenders; not to compensate tenderers for costs incurred in preparing, submitting or presenting tenders; to reject any tender that does not conform to the RFP; to disqualify any tenderer that contravened any term of the RFP; and to disqualify any tender submitted after the closing date and time.
• The tenderer acknowledges that it does not rely on any warranty, representation, letter, document or arrangement, oral or written, made by or on behalf of the Employer except as expressly provided for in the RFP, and relies entirely on its own enquiries.
• All communication between tenderers and the Employer must be in writing by e-mail to the named contact. From the date of issue until award, tenderers (including their OEMs, joint venture members and proposed subcontractors) must not communicate about this tender with any other employee, director or official of the Employer, BCMM, Border Cricket or the Employer's professional service providers. A tenderer who does so may be disqualified.
• Negotiations will not be held with any tenderer, other than the clarification of tenders and, if the price of the preferred tender is not market-related, negotiation with the preferred tenderer to achieve a market-related price.
• A tenderer may not submit, or be a member of a joint venture or consortium that submits, more than one tender. Where this occurs, all the tenders concerned will be disqualified.
• A tender may be rejected as non-responsive if the tenderer fails to provide a requested clarification within the time allowed. A clarification may not change the substance of the tender; in particular, a tenderer may not submit or replace a lighting design, photometric calculation, test report, authorisation or undertaking after the closing time.

General requirements:

• Tenderer must be a suitably qualified and experienced contractor, supported by an OEM of the luminaires offered.
• Tenderer must be registered with the CIDB (or capable of registration before evaluation) in a contractor grading designation of 8EP or higher.
• Joint ventures and consortia are eligible subject to the CIDB joint venture rules.
• Tenderer must be registered on the CSD and provide the CSD registration number.
• Tenderer must be registered with SARS and provide a valid tax compliance status PIN.
• Tenderer must submit a valid letter of good standing from the Compensation Commissioner or a licensed compensation insurer (COIDA).
• Tenderer must employ a registered person for electrical installation work and be registered as an electrical contractor with the Department of Employment and Labour, holding a letter of good standing from the NBCEI.
• Tenderer must nominate responsible electrical and structural engineers registered with ECSA.
• Tenderer must be represented at the compulsory clarification meeting and site inspection.
• Tenderer must not be listed on the National Treasury Database of Restricted Suppliers or the Register for Tender Defaulters.
• Tenderer must submit a B-BBEE status level verification certificate or sworn affidavit.
• Tenderer must pass Stage 1 (including mandatory technical compliance M1 to M9) and achieve minimum thresholds in Stages 2.1 to 2.5 and Stage 3 to be eligible for Stage 4.

Additional evaluation criteria:

• Failure to achieve a minimum threshold in any stage results in the tender being held non-responsive and excluded from further evaluation.
• Functionality and presentation scores are thresholds only and are not carried into Stage 4, in which tenders are ranked solely on points for price and specific goals.
• The Employer does not bind itself to accept the lowest or any tender and reserves the right not to make an award or to cancel the tender.