Maintenance and repairs of vehicles at king shaka international, chief dawid stuurman international and king phalo airports (6-Month contract)

The maintenance and repairs of vehicles for King Shaka International Airport, Chief Dawid Stuurman International Airport, and King Phalo Airport, for a period of 6 months. RFQ number 29533 (re-issue), issued 15 October 2026, closing 30 October 2026 at 16:00. The background, purpose and detailed scope of work are contained in the ANNEX PSC Contract.

Closing date: 30 October 2026 at 16:00

Clarification deadline: 27 October 2026 at 16:00

Briefing session and site inspection: not applicable (N/A)

Briefing session and site inspection: not applicable (N/A) for this RFQ.

Bidding procedure enquiries:

• Contact: Mlungisi Mgobhozi
• Role: SCM Official
• Telephone: 032 436 6198
• Email: [email protected]

Technical enquiries: not applicable (N/A)

Submission email: [email protected]

Fraud and corruption reporting (ACSA Tip-offs Anonymous):

• Free call: 0800 00 80 80 or 086 726 1681
• Email: [email protected]

ACSA head office:

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, 1632

P O Box 75480, Gardenview, Gauteng, 2047

Preference point system: 80/20 (80 points for price, 20 points for specific goals)

Minimum qualifying score: 65 points (functionality) to be evaluated further

Functionality scoring:

• Key personnel qualifications:
• Diesel Mechanic: trade test certificate plus NQF Level 3 in Mechanical Engineering or Diesel Engineering = 20 points; trade test certificate only = 15; none = 0
• Motor Mechanic: trade test certificate plus NQF Level 3 in Mechanical Engineering or Motor Mechanic certificate = 20; trade test certificate only = 15; none = 0
• Key personnel experience:
• Diesel Mechanic: more than 3 years maintaining and repairing heavy-duty trucks = 20; 3 years = 10; less than 3 years = 0
• Motor Mechanic: more than 3 years maintaining and repairing light-duty vehicles = 20; 3 years = 10; less than 3 years = 0
• Company/entity experience:
• 2 or more reference letters or completion certificates relevant to scope = 20
• 1 reference letter or completion certificate = 15
• None submitted = 0

Specific goals (20 points):

• B-BBEE Status Level 1 = 5, Level 2 = 4.5, Level 3 = 4, Level 4 = 3, Level 5 = 2, Level 6 = 0.5, Level 7 = 0.3, Level 8 = 0.1, non-compliant = 0
• Black youth majority-owned entities = 5
• Black women majority-owned entities = 5
• Company majority owned by people with disabilities = 5

ACSA reserves the right to award the whole or part of the bid, split the award, negotiate with shortlisted bidders, award to a bidder other than the highest scoring bidder where objective criteria allow, reject the lowest acceptable bid, and/or cancel the bid.

Scope: Maintenance and repairs of vehicles for King Shaka International Airport, Chief Dawid Stuurman International Airport, and King Phalo Airport, for a period of 6 months.

Detailed scope of work is contained in the ANNEX PSC Contract.

Key personnel requirements:

• Diesel Mechanic: must hold a diesel mechanic trade test certificate plus NQF Level 3 in Mechanical Engineering or Diesel Engineering (or trade test certificate only, with lower score)
• Motor Mechanic: must hold a motor mechanic trade test certificate plus NQF Level 3 in Mechanical Engineering or Motor Mechanic certificate (or trade test certificate only, with lower score)

Experience requirements:

• Diesel Mechanic: more than 3 years maintaining and repairing heavy-duty trucks
• Motor Mechanic: more than 3 years maintaining and repairing light-duty vehicles

Company/entity experience:

• Provide proof of 2 or more reference letters or completion certificates relevant to the scope (repairs and maintenance of heavy-duty vehicles or light motor vehicles)
• References must be on the bidder's client's letterhead, include a description of work, be signed, and give contact details
• Where a letter covers both light and heavy-duty vehicles, it will be counted as one letter

Key personnel qualifications:

• Diesel Mechanic: diesel mechanic trade test certificate plus NQF Level 3 in Mechanical Engineering or Diesel Engineering (20 points); trade test certificate only (15); none (0)
• Motor Mechanic: motor mechanic trade test certificate plus NQF Level 3 in Mechanical Engineering or Motor Mechanic certificate (20); trade test certificate only (15); none (0)

Key personnel experience:

• Diesel Mechanic: more than 3 years maintaining and repairing heavy-duty trucks (20); 3 years (10); less than 3 years (0)
• Motor Mechanic: more than 3 years maintaining and repairing light-duty vehicles (20); 3 years (10); less than 3 years (0)

Company/entity experience:

• Provide proof of 2 or more reference letters or completion certificates relevant to the scope (repairs and maintenance of heavy-duty vehicles or light motor vehicles) (20 points)
• 1 reference letter or completion certificate (15 points)
• None submitted (0 points)
• References must be on the bidder's client's letterhead, include a description of work, be signed, and give contact details.
• Where a letter covers both light and heavy-duty vehicles, it will be counted as one letter.

Bidders must score a minimum of 65 points to be evaluated further.

Pricing must be submitted on the prescribed pricing schedule (ANNEX A).

• Bidders must price only in accordance with that schedule so that ACSA can compare priced offers; failure to submit a priced offer using the prescribed schedule will make the bid liable for disqualification.
• Disbursements will be reimbursed at actual cost; the successful bidder must provide proof of expenses to be reimbursed.
• Other expenses (e.g. accommodation, telephone cost, reproduction cost) must be specified so that certified invoices can be checked for correctness.

Bid validity period: 120 business/working days, during which quoted prices must remain firm and valid.

Tax compliance:

• Bidders must submit a SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate.
• Where no TCS PIN is available, a CSD number must be provided.
• In consortia/joint ventures/sub-contracting, each party must submit a separate TCS certificate/PIN/CSD number.

Central Supplier Database (CSD):

• Bidders must be registered on the CSD or provide a CSD report.

B-bbee:

• Bidders must submit a BEE certificate and scorecard or a B-BBEE QSE/EME affidavit to claim preference points.

Coida/fema:

• Bidders must produce a valid letter of Good Standing under the Compensation for Occupational Injuries and Diseases Act of 1993 (COIDA) or Federated Employee Mutual Assurance (FEMA) insurance.

Security vetting:

• ACSA is a National Key Point; bidders may be subjected to security vetting depending on the goods/services provided. ACSA will not contract with a bidder that does not comply with the security vetting requirement.

Other:

• Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• Bidders must not have any interest in other bidders or consortium/joint venture members.
• All conditions, documents and information submitted must remain valid for the duration of the contract; updated documents must be submitted if any validity document expires.

Preference points for specific goals under the 80/20 system:

• B-BBEE Status Level 1 = 5 points
• Level 2 = 4.5
• Level 3 = 4
• Level 4 = 3
• Level 5 = 2
• Level 6 = 0.5
• Level 7 = 0.3
• Level 8 = 0.1
• Non-compliant contributor = 0

Additional specific goals, each worth 5 points:

• Black youth majority-owned entities
• Black women majority-owned entities
• Companies majority owned by people with disabilities

Failure to submit the proof or documentation required to claim points for specific goals will be interpreted to mean that preference points for specific goals are not claimed.

Confidentiality:

• ACSA will not disclose information disclosed to it through this bid process to a third party or any other bidder without the written approval of the bidder whose information is sought.
• ACSA will not disclose the names of bidders until the bid process has been finalised.
• Bidders may not disclose any information given to them as part of this bid process to any third party without ACSA's written approval.
• Where a bidder needs to consult third parties on the bid, those third parties must complete confidentiality agreements, which must be returned to ACSA with the bid.
• A Confidentiality and Non-Disclosure Agreement must be signed and submitted as part of the bid.

Validity period: 120 business/working days, during which quoted prices must remain firm and valid.

Security vetting: ACSA is a National Key Point; bidders may be subjected to security vetting and ACSA will not contract with a bidder that does not comply.

ACSA reserves the right to award the whole or part of the bid, split the award, negotiate with shortlisted bidders, award to a bidder other than the highest scoring bidder where objective criteria allow, reject the lowest acceptable bid, and/or cancel the bid.

Minimum requirements:

• A priced offer must be submitted; an incomplete priced offer will be disqualified.
• Bidders must produce a valid letter of Good Standing under COIDA (1993) or FEMA insurance.
• Bidders may be subjected to security vetting as ACSA is a National Key Point; ACSA will not contract with a bidder that does not comply with the security vetting requirement.
• All conditions, documents and information submitted must remain valid for the duration of the contract; updated documents must be submitted if any validity document expires.
• ACSA requires a bid validity period of 120 business/working days, during which quoted prices must remain firm and valid.

The applicable preference point system is 80/20: 80 points for price and 20 points for specific goals, out of a total of 100.

Functionality: bidders must score a minimum of 65 points to be evaluated further.

Key personnel qualifications are scored as described in the experience_qualifications section.

ACSA reserves the right to award the whole or part of the bid, split the award, negotiate with all or some of the shortlisted bidders, award to a bidder other than the highest scoring bidder where objective criteria allow, reject the lowest acceptable bid received, and/or cancel the bid.