Supply and delivery of high purity gases and gas mixtures with cylinder rentals – 5-Year contract

Compulsory briefing session: 10 November 2026 at 10:00 SAST, at CSIR Campus, Building 5, Meiring Naude Road, Brummeria, Pretoria 0182. Attendance is compulsory.

Closing date: 24 November 2026 at 11:00 SAST.

Bidding procedure enquiries:

• Contact: SCM Contact Person
• Telephone: 012 947 2800
• Email: [email protected]

Technical enquiries:

• Contact: SCM Contact Person
• Telephone: 012 947 2788
• Email: [email protected]

Submission address:

National Metrology Institute of South Africa (NMISA)

CSIR Campus

Building 5

Brummeria, 0182

Submission email: [email protected]

Submission method: Bids may be emailed, hand delivered, or couriered as original proposals. Late bids will not be accepted for consideration.

Submission address: National Metrology Institute of South Africa (NMISA), CSIR Campus, Building 5, Brummeria, 0182.

Submission email: [email protected]

Closing: 24 November 2026 at 11:00 SAST.

Bids must be submitted on the official forms provided (not re-typed) and in the prescribed manner.

Returnable documents (all must be completed, signed, and submitted):

• SBD 1: Invitation to Bid with bidder details and contact information.
• SBD 3.1: Firm pricing schedule (only firm prices accepted).
• SBD 3.2: Non-firm pricing schedule with price adjustment details (if applicable).
• SBD 4: Bidder's Disclosure of Interest – discloses any employment by an organ of state or relationship with the procuring institution.
• SBD 6.1: Preference Points Claim Form – claims B-BBEE preference points.
• SBD 7: Contract form (successful bidder will be required to fill in and sign).
• Proof of authority to sign (e.g. company resolution).
• SARS tax compliance status PIN or CSD number.
• B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) to claim preference points.
• Declaration on the last page that the bidder has read and understood the document in full.

Disqualification risks:

• Any bid submitted after the closing time.
• Failure to submit on the official forms or in the prescribed manner.
• Failure to provide or comply with any of the above particulars.
• Bidder or any director/member being in the service of the state.
• Bidder listed on the Register for Tender Defaulters or the List of Restricted Suppliers.

Preference point system: 80/20 system (as indicated in the document for this bid).

Points allocation: Maximum 100 points total.

• Price: Maximum 80 points.
• B-BBEE status level of contributor: Maximum 20 points.

B-BBEE points table (80/20 system):

• Level 1: 20 points
• Level 2: 18 points
• Level 3: 14 points
• Level 4: 12 points
• Level 5: 8 points
• Level 6: 6 points
• Level 7: 4 points
• Level 8: 2 points
• Non-compliant: 0 points

Points are calculated using the formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the price of the bid under consideration and Pmin is the price of the lowest acceptable bid.

Failure to submit proof of B-BBEE status level means no preference points for B-BBEE are claimed.

The purchaser may require substantiation of any preference claim.

The NMISA requires the supply and delivery of high purity gases and gas mixtures, including cylinder rentals, for a period of five years.

The exact quantities and specifications of the gases and gas mixtures are not detailed in the available documentation.

Goods must conform to the standards mentioned in the bidding documents and specifications. Inspection, testing, and analysis may be carried out at any stage, with costs borne by the supplier if goods do not comply.

Only firm prices are accepted for this bid. The pricing schedule (SBD 3.1) must include all applicable taxes, and delivery costs must be included. Separate schedules are required for different delivery points. The offer must be valid for 90 days from the closing date.

Pricing: Only firm prices will be accepted. Non-firm prices, including prices subject to rate of exchange variations, will not be considered.

Offer validity: Bids must remain valid for 90 days from the closing date of the bid.

All applicable taxes (VAT, PAYE, income tax, UIF, skills development levies) must be included in the bid price.

Delivery costs must be included in the bid price for delivery at the prescribed destination.

If different delivery points influence pricing, a separate pricing schedule must be submitted for each delivery point.

For non-firm prices (if applicable), price adjustments may be allowed as per SBD 3.2, including escalation formulas and rate of exchange variations.

Tax compliance:

• Bidders must be tax compliant and submit their unique SARS tax compliance status (TCS) PIN, or a printed TCS certificate, or if not available, a CSD number.
• For consortia, joint ventures, or sub-contractors, each party must submit a separate TCS certificate, PIN, or CSD number.

B-bbee:

• A valid B-BBEE status level verification certificate or a sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.
• B-BBEE status level of contributor must be claimed as per SBD 6.1.

Eligibility:

• Bids will not be considered from persons in the service of the state, companies with directors who are in the service of the state, or close corporations with members who are in the service of the state.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers will be disqualified.

Foreign suppliers:

• Foreign suppliers must complete the questionnaire regarding residency, branch, permanent establishment, source of income, and tax liability in the RSA.

The General Conditions of Contract (GCC) apply, covering payment terms (within 30 days of invoice), warranties (12 months after delivery or 18 months after shipment), penalties for late delivery (calculated at prime interest rate per day of delay), termination for default, and dispute resolution. Special conditions of contract, if any, would supplement the GCC.

The evaluation uses an 80/20 preference point system. Points are awarded for price (maximum 80) and B-BBEE status level of contribution (maximum 20) as per the table in SBD 6.1. Failure to submit proof of B-BBEE status means no preference points are claimed.