Flushing of plumbing lines at the road accident fund head office, block f

RAF seeks a service provider to flush the plumbing lines at its head office, Block F, Centurion.

The RAF is a Schedule 3A public entity established under the Road Accident Fund Act, 1996 (Act 56 of 1996), providing compulsory social insurance cover to road users and compensating persons injured by negligent driving.

Its head office is in Centurion, with customer experience centres in each province.

RFQ issued: 15 October 2026

Closing: 21 October 2026 at 11:00

Quotation validity: 30 days from the closing date

Compulsory site inspection: none

Services required: once a purchase order has been issued

Enquiries

• Contact: Jonathan Matjila
• Email: [email protected]
• Telephone: 012 621 1962

Submission

• Method: email
• Submission email: [email protected]

Delivery address

RAF Head Office

420 Witch Hazel Road

Centurion

2 Eco Glades

Reception hours for delivery: 07h45 to 16h00, Monday to Friday

Submission method: email only

Submission email: [email protected]

Closing time: 11:00 on 21 October 2026

Late quotations are not accepted.

Returnable documents — all annexures must be completed, signed and submitted:

• SBD 4 (Bidder's Disclosure): discloses any interest held by directors or shareholders in the state or in RAF staff.
• SBD 6.1 (Preference Points Claim, PPR 2022): claims preference points for specific goals.
• Annexure A (Security Measures).
• Cost breakdown table with prices completed.
• Valid COIDA letter of good standing, not older than 12 months.
• Current PIRB registration proof for the allocated plumber.
• Valid medical certificate where disability is claimed.

Disqualification risks:

• Quotation received after the closing time.
• Quotation sent to any address other than [email protected].
• Prices not entered on the prescribed cost breakdown table.
• A non-VAT-registered supplier charging VAT.
• More than one proposal from companies sharing a director or shareholder, or more than one entity responding to the same invitation.
• Collusive behaviour.
• Offering gifts or hospitality to RAF officials.

Two-phase evaluation.

Phase 1 — Mandatory requirements (pass/fail):

• Valid COIDA letter of good standing, not older than 12 months, submitted by the closing date and time.
• Allocated plumber registered with the Plumbing Industry Registration Board (PIRB), with current proof submitted by the closing date and time.

Bidders who do not meet the mandatory requirements are disqualified and are not evaluated further.

Phase 2 — Price and specific goals, 80/20 preference point system:

• Price: 80 points
• Specific goals: 20 points
• Total: 100 points

Points claimed for preferential procurement specific goals are verified through the CSD.

The 80/20 system applies to quotations from R2 000.01 up to R1 000 000.00 (all applicable taxes included); RAF may also apply it to quotations below R2 000.01.

Scope: flush, clean and disinfect the complete plumbing water distribution network in Block F, including pipework, fittings, valves, sanitary fixtures and terminal outlets.

Quantities:

• Toilets: 23
• Basins: 20
• Urinals: 13
• Kitchen sinks: 13

Areas to be flushed: bathrooms, toilets and urinals, wash-hand basins, kitchen sinks and kitchen water points, hot and cold water distribution pipework, and all branch lines and terminal points on the network.

Objectives: remove loose sediment, dirt, pipe scale, lubricants and other debris; remove accumulated loose deposits; restore and stabilise disinfectant residuals; leave the network clean, safe and fit for operation.

Accepted methods: continuous feed, slug, and spray or swab.

Pre-flushing steps: complete all pressure testing and inspections; secure pipe supports, brackets and anchors; isolate or protect sensitive equipment and fixtures; confirm drainage points are operational; seal all worked points before flushing begins.

Chemical requirements: the chemical must not damage seals, gaskets, valves, pipe joints, fixtures or any plumbing component; the safety data sheet (SDS) must be current and not older than five years from issue or revision.

Safety measures: barriers and warning tape around work areas, warning signage, adequate lighting, appropriate PPE, safe handling and storage of chemicals, and prevention of accidental discharge or flooding.

Completion: a certificate of compliance (CoC) must be issued on completion; work and installation must comply with SANS 10252. No leaks may remain at worked points.

Pricing: all prices VAT inclusive (if VAT registered) and quoted in South African Rand.

• A VAT vendor that omits VAT is deemed to have quoted an all-inclusive price; no VAT is added after award.
• A non-VAT-registered supplier that charges VAT is disqualified.
• Only prices entered on the prescribed cost breakdown table are evaluated; failure to price on that table leads to disqualification.
• No price changes are accepted after the award letter or purchase order is issued.

Cost breakdown lines: flushing of all plumbing lines for Block F, plus any other costs (to be specified), with grand total and VAT-inclusive grand total.

Payment: goods or services are delivered and accepted only against an official RAF award letter or purchase order; RAF may refuse payment or acceptance where goods or services are delivered before the award letter or PO is issued.

• CSD registration: RAF conducts business only with suppliers registered on the Central Supplier Database.
• Tax: tax matters must be declared in order by SARS.
• COIDA: valid letter of good standing from the Compensation Commissioner or an authorised entity, not older than 12 months, submitted by the closing date and time; the successful bidder must comply with the Occupational Health and Safety Act, 85 of 1993.
• PIRB: the allocated plumber must be registered with the Plumbing Industry Registration Board, with current proof submitted by the closing date and time.
• SBD 4 (Bidder's Disclosure) and SBD 6.1 (Preference Points Claim, PPR 2022) must be completed and signed.
• Annexure A (Security Measures) must be completed.
• Disability claims: a valid medical certificate from a registered medical practitioner is required; RAF may verify it.
• One bid per entity: proposals from more than one company with common directors or shareholders, or more than one response to the same invitation, disqualify all involved.
• Gifts and hospitality: suppliers must not offer gifts, hospitality or other benefits to RAF officials (branded marketing material counts as a gift); solicited bribery must be reported to the toll-free fraud line 0800 005919, failing which the supplier is treated as an accomplice and restricted from doing business with organs of state.

Returnable documents

• SBD 4 (Bidder's Disclosure): must be completed and signed, disclosing whether the bidder or its directors, trustees, shareholders, members, partners or controlling-interest holders are employed by the state, are connected to staff of the procuring institution, or hold interests in related enterprises.

Scope

• Flushing of plumbing lines at the Road Accident Fund Head Office, Block F.

Disqualification

• Bidders appearing on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically excluded from the process.
• A Bidder's Disclosure that is found to be untrue or incomplete disqualifies the bid.

Returnable form

• SBD 4 (Bidder's Disclosure): signed declaration covering state employment of the bidder's principals, relationships with employees of the procuring institution, and interests in other related enterprises.

Consequences of false disclosure

• The bid may be rejected and action taken under PFMA SCM Instruction 03 of 2021/22.
• Bids suspected of restrictive or collusive practices may be referred to the Competition Commission and/or the National Prosecuting Authority, and the bidder may be barred from public-sector business for up to ten years.

Returnable form

• SBD 6.1 (Preference Points Claim Form): claims preference points for the specific goals set for this procurement; must record the company name, company registration number and type of entity, and be signed by a person authorised to bind the bidder.

Claiming points

• Points for specific goals are only awarded where the supporting proof or documentation called for in the tender accompanies the bid; without it the goals are treated as unclaimed.
• The bidder must indicate on the form how points are claimed under the applicable preference point system.

Preference point system: 80/20 (price plus specific goals).

Points allocation

• Price: 80 points.
• Specific goals: 20 points, made up of:
• Historically disadvantaged individuals: 10 points.
• Women: 8 points.
• Persons with disability: 2 points.
• Total: 100 points.

Conditions

• Points for specific goals are forfeited if the required proof or documentation is not submitted with the bid.
• The organ of state may call for substantiation of any preference claim before adjudication or at any later stage.

SBD 6.1 (Preference Points Claim Form) must be completed and signed by an authorised representative of the bidder.

Consequences of a false or unfulfilled claim

• Disqualification from the tendering process.
• Recovery of costs, losses or damages suffered.
• Cancellation of the contract and a claim for damages arising from less favourable replacement arrangements.
• Restriction of the bidder, its shareholders and directors from doing business with any organ of state for up to 10 years, after the audi alteram partem rule has been applied.
• Referral for criminal prosecution where warranted.