General waste management services at the national school of government, sunnyside, tshwane (36 months)

The tender is for the provision of general waste management services at the National School of Government, 70 Meintjies Street, Sunnyside, Tshwane, for a period of 36 months. The only substantive content in the available document is the bid evaluation criteria table (Table A) for bidder experience.

The bid evaluation includes a Table A (Bidder Experience Calculator) to be completed by the bidder. The table captures up to 10 experience references, each with client name, commencement and end dates, and years of experience. The total years of experience are summed automatically. No scoring thresholds or weightings are stated in the available document.

The National School of Government (NSG), part of the Ministry for Public Service and Administration, requires a Waste Management Service Provider for its ZK Matthews Building. The service covers collection, transportation, recycling and safe disposal of all waste streams, with a focus on leading waste management practice. The service provider will also handle ad hoc disposal of training and related material, such as old tenders, payment batches and CVs, with a retention value of 5 to 10 years. The contract is a full-risk agreement for 36 months. Services are required at two sites: the Z.K. Matthews building (approximately 7 693 m² of office space, two basement car parking areas with capacity for 234 vehicles, and 180 m² of storage space) and the OostEind School building (a heritage building of approximately 550 m², used mainly as a dining facility).

Closing date: 10 November 2026 at 11:00.

Non-compulsory briefing session: 22 October 2026 at 11:00, via Microsoft Teams.

Meeting link: https://teams.microsoft.com/meet/3955392416522614?p=zlHwrLBMFIQzYUfSfP

Meeting ID: 395 539 241 652 261 4

Passcode: j2wy2Qj2

Bidding procedure enquiries:

• Contact: A de Beer
• Telephone: 012 441 6000
• Email: [email protected]

Technical enquiries:

• Contact: N Mabaso
• Telephone: 012 441 6000
• Email: [email protected]

Submission address:

National School of Government

70 Meintjies Street / 20 Greeff Street

Trevenna, Sunnyside

Pretoria, 0001

Submission method: deposit in the bid box at the National School of Government, 70 Meintjies Street / 20 Greeff Street, Trevenna, Sunnyside, Pretoria, 0001.

Closing time: 10 November 2026 at 11:00.

Bid validity period: 120 days.

Returnable documents (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 3.3 (Pricing Schedule): completed and signed pricing.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the procuring institution.
• SBD 6.1 (Preference Points Claim Form): claims preference points for specific goals.
• CIPC company registration documents, including IDs of owners/directors with shares.
• Proof of registration on the Central Supplier Database (CSD) / MAAA number.
• Legislative requirements documents.
• Company profile.
• Pricing submission (Annexure A of the Terms of Reference) – to be submitted in a separate sealed envelope.
• Equipment and consumables (Annexure B of the Terms of Reference).
• Valid and dated COIDA certificate.
• Proof of lawful access to a licensed landfill authorised to accept the waste generated, in terms of the National Environmental Management Waste Act, 2008.
• Proof of valid waste transportation registration.
• Proof of access to a licensed landfill/disposal facility in Gauteng.
• Financial statements: latest reviewed or audited financial statements for the last three years, or a confirmation from the bidder's auditors that the bidder is a going concern.
• Documentation and evidence as per the Terms of Reference, Special Conditions of Contract and all annexures.

Disqualification risks:

• Late bids are not accepted for consideration.
• Failure to submit any mandatory document or to comply with the returnable documents checklist may render the bid invalid.
• Bids must be submitted on the official forms provided, not re-typed.
• The NSG reserves the right to contact bidders after closing if administrative documents are incomplete or unsigned, to ensure compliance with PAJA.

Evaluation in three phases:

• Phase I: Mandatory Bid Requirements – Part A (administrative compliance) and Part B (mandatory requirements). Bidders who fail to comply with any mandatory criterion are disqualified.
• Phase II: Technical Evaluation – desktop evaluation against the criteria in Annexure B.
• Phase III: Price and Preference Points – evaluated under the 80/20 preference system.

Preference points (80/20 system): 80 points for price, 20 points for specific goals.

Specific goals and maximum points (out of 20):

• Black owned: max 8 points (100% black owned = 8; 75-99% = 6; 60-74% = 4; 51-59% = 2; 0-50% = 0).
• Black women owned: max 5 points (100% = 5; 75-99% = 4; 60-74% = 3; 51-59% = 2; 0-50% = 0).
• Black youth: max 4 points (100% = 4; 75-99% = 3; 60-74% = 2; 51-59% = 1; 0-50% = 0).
• Black people with disability: max 3 points (100% = 3; 75-99% = 2; 60-74% = 1; 51-59% = 1; 0-50% = 0).

Evidence for specific goals: valid CIPC certificate and copies of IDs; for disability, proof of disability (medical report or letter from authorised body). Failure to submit valid proof means the claimed points are not allocated.

Minimum qualifying score: not stated.

Scope: general waste management services at the National School of Government (NSG), including collection, transportation, recycling and safe disposal of all waste streams, with a focus on waste minimisation through recycling.

Sites:

• Z.K. Matthews building, 70 Meintjies Street, Sunnyside, Tshwane – approximately 7 693 m² of office space, two basement car parking areas (capacity 234 vehicles), and 180 m² of storage space on the upper basement.
• OostEind School building, 70 Meintjies Street, Sunnyside, Tshwane – heritage building, approximately 550 m², used mainly as a dining facility.

Contract period: 36 months.

Working hours: determined by the collection schedule, in consultation with the NSG; daily means a 5-day week (Saturday, Sunday and public holidays excluded).

Service requirements:

• Provide scheduled and reactive waste management services to all areas of the NSG.
• Safe disposal of all waste streams, waste minimisation through recycling.
• Provision and maintenance of containers/bags; replace damaged containers at no cost; replace containers when full – no on-site exchange of contents.
• Separation at source of paper, plastic and glass.
• Ensure no waste/debris is strewn during collection and transit.
• Develop a waste information system/record to track waste streams and targets for reduction of waste to landfill.
• Spill response time: 2-4 hours.
• Emergency waste removal available within 24 hours upon written request.
• After-hours service must be approved by the WEM Project Manager.
• Provide monthly reports to NSG before the 7th of each month.
• Provide weekly and monthly operational reports.
• Create an NSG-specific Site File including OHS Policy and Procedures, Safe Work Procedures, Risk Assessment Procedures, Material Safety Data Sheets (MSDS), insurance details, waste management schedules, and Department of Labour documents (e.g. COIDA, UIF).
• Keep records of all weighed general waste; indicate kg/tonnage for recycled waste and provide recycling rebate back to the NSG.
• Use roadworthy and licensed vehicles.
• All equipment must comply with relevant SABS specifications and code of practice.

Staffing:

• Provide one trained and experienced person on site daily (Monday to Friday, excluding public holidays) from 08h00 to 17h00 to manage the main waste area and general waste management processing.
• Staff must display NSG-issued identification tags at all times; failure may result in removal from site.
• NSG reserves the right to require all personnel to be certified fit for duty.
• Staff must wear protective uniforms, headgear (including goggles, visors and masks) and safety shoes/boots; uniforms must bear the service provider's name and logo.
• Provide relief staff for training, leave, sick leave or labour unrest.
• Maintain a complaints register; complaints must be resolved within 48 hours.

Equipment and consumables to be supplied (Annexure B):

• Fluorescent and globe container accommodating 4ft and 5ft tubes: 1.
• Waste paper bins (300mm depth x 520mm width x 700mm height): 240.
• Polypropylene bulk bags (1 ton): 10.
• Steel frames (stands for bulk bags): 10.
• Steel sorting tables: 2.

Methodology and execution:

• Provide a day-to-day schedule in accordance with the specification.
• Routine service includes collection of general waste (recyclable and non-recyclable) from offices by the cleaning service provider's staff, removal to the on-site waste sorting area, and removal from the sorting area by the service provider's vehicles.
• Supply suitable waste containers/bins of specified size.
• Replace damaged bins at no cost.
• Clean surrounding area after collection if spillage occurs.
• Recycle waste according to agreed procedures with best practice and sustainability in mind.
• Use roadworthy and licensed vehicles.
• Keep records of all weighed general waste; indicate kg/tonnage for recycled waste and provide recycling rebate to the NSG.
• Place all waste containers/bags and paper box containers in consultation with the NSG.
• Provide monthly reports to NSG before the 7th of each month.
• Provide weekly and monthly operational reports.
• Create an NSG-specific Site File with all statutory and management documents.
• Place one trained personnel on-site daily (Monday to Friday) from 08h00 to 17h00 to manage waste sorting, hygiene, and cleaning of waste areas.
• Provide all required waste management equipment as per Annexure B.

Experience and qualifications:

• Minimum three years' experience in rendering general waste management services.
• Verifiable experience in the waste management services industry, including general and hazardous waste.
• Provide one trained and experienced person on site to manage the main waste area and general waste management processing, and to liaise with the NSG. This person is required on-site daily (Monday to Friday, excluding public holidays) from 08h00 to 17h00.
• All staff must be adequately trained for their duties; provide an annual outline of the training and development programme for staff.
• Staff must be able to communicate in English, be of good character, physically fit, and of good and sober habits.

Pricing schedule:

• Complete and sign the Pricing Schedule (SBD 3.3) and Annexure A – Costing Model.
• The pricing submission must be submitted in a separate sealed envelope.
• Annexure B – Equipment and Consumables must also be completed.
• Variable costs may be incurred only after approval by the NSG delegated official.
• Ad hoc services (e.g. on Saturdays/Sundays) are billed separately from the contract invoice.
• A quote for any additional costs must be provided in advance.

Pricing format: Pricing Schedule (SBD 3.3) and Annexure A – Costing Model, to be submitted in a separate sealed envelope.

Financial statements: latest reviewed or audited financial statements for the last three years, or a confirmation from the bidder's auditors that the bidder is a going concern, must be submitted with the bid.

Bid security, bonds, guarantees, retention, payment terms: not stated.

CSD registration: bidders must be registered on the National Treasury Central Supplier Database and provide their CSD or MAAA number. Consortia, joint ventures and sub-contractors must each be registered and submit a separate tax compliance status certificate, PIN or CSD number.

Tax compliance: bidders must submit their SARS-issued unique personal identification number (TCS PIN), or a printed tax compliance status certificate, so that tax status can be verified through the CSD or SARS. Tax matters of the successful bidder must be in order.

Exclusion: no bids will be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members who are persons in the service of the state. Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified. Failure to disclose all CSD-registered active companies linked to all directors will lead to disqualification.

COIDA: valid and dated COIDA certificate required.

Waste management licences: proof of lawful access to a licensed landfill authorised to accept the waste generated (in terms of the National Environmental Management Waste Act, 2008), proof of valid waste transportation registration, and proof of access to a licensed landfill/disposal facility in Gauteng.

Experience: minimum three years' experience in rendering general waste management services, with verifiable experience in general and hazardous waste.

B-BBEE: preference points claimed under the 80/20 system; specific goals as per SBD 6.1. No B-BBEE level threshold stated.

Health and safety obligations:

• The service provider's contract manager must attend all scheduled meetings stipulated by the NSG.
• The service provider's health and safety officer must visit the site and liaise with the NSG when requested.
• All personnel must wear protective uniforms, headgear (including goggles, visors and masks) and safety shoes/boots appropriate to their tasks.
• Uniforms must be of good quality, in a style approved by the NSG, and bear the service provider's name and logo.
• Personnel must be neatly dressed, presentable and hygienic at all times.
• Correct protective clothing must always be used.
• Cleaning materials must be used safely and in compliance with health and safety regulations.
• The service provider must create an NSG-specific Site File including OHS Policy and Procedures, Safe Work Procedures, Risk Assessment Procedures, Material Safety Data Sheets (MSDS), insurance details, waste management schedules, and Department of Labour documents (e.g. COIDA, UIF).
• The service provider must ensure a clean, safe and healthy environment, eliminating contaminants that could impact the health of NSG employees.

Environmental compliance:

• Compliance with South African environmental legislation, including the Constitution and the National Environmental Management: Waste Act, is mandatory.
• Focus on waste minimisation through recycling and reducing landfill waste.
• Implement effective practices and technologies to minimise environmental impact.
• Sort recyclable waste into standard categories (contaminated paper, tins/cans, card boxes, plastic bottles, E-waste, and other household waste).
• No staff member of the NSG or the service provider may remove any paper, cartridge, cans or tins from the premises for personal use, selling, or making available to any other person or body.
• Provide recycling rebate back to the NSG for recycled waste.
• Maintain a waste information system to track waste streams and targets for reduction of waste to landfill.

The contract is subject to the General Conditions of Contract issued in terms of Treasury Regulation 16A under the Public Finance Management Act, 1999, and the Preferential Procurement Policy Framework Act, 2000 with its 2022 Regulations. The Special Conditions of Contract supplement the GCC; where they conflict, the SCC prevail.

The successful bidder must enter into a written contract with the NSG, which will include performance penalties and service level agreements based on the specification.

The contract is a full-risk agreement for 36 months.

The NSG may terminate the contract under conditions set out in the SCC (termination clause).

The bidder must comply with the NSG's industrial relations and personnel policies where they do not breach joint labour practices.

The bidder must ensure fair labour practice.

The bidder must keep all submitted material as property of the NSG; confidential information will be held in confidence and used only for evaluation.

The bidder must notify the NSG of any mergers, takeovers or changes in supplier details.

The bidder must register on databases of participating authorities as required.

Special Conditions of Contract:

• The bid and all contracts emanating from it are subject to the General Conditions of Contract issued in terms of Treasury Regulation 16A under the Public Finance Management Act, 1999, and the Preferential Procurement Policy Framework Act, 2000 with its 2022 Regulations. The SCC supplement the GCC; where they conflict, the SCC prevail.
• Tax compliance: the successful bidder's tax matters must be in order, or satisfactory arrangements made with SARS. Foreign bidders are also subject to tax compliance requirements. By submitting the bid, the bidder grants written confirmation that SARS may disclose the bidder's tax compliance status on an ongoing basis during the contract.
• CSD registration is required; the NSG will verify tax compliance status through the CSD or SARS. Consortia, joint ventures and sub-contractors must each be registered on the CSD.
• The contract will include performance penalties and service level agreements.
• The NSG reserves the right to contact bidders after closing if administrative documents are incomplete or unsigned, to ensure compliance with PAJA.

Mandatory requirements:

• Submit all required documents as per the returnable documents checklist.
• Be registered on the Central Supplier Database (CSD).
• Tax compliance status must be in order.
• Have at least three years' experience in rendering general waste management services.
• Provide proof of lawful access to a licensed landfill authorised to accept the waste generated, proof of valid waste transportation registration, and proof of access to a licensed landfill/disposal facility in Gauteng.
• Submit a valid and dated COIDA certificate.
• Submit financial statements for the last three years, or a going concern confirmation from auditors.
• Provide a company profile.
• Provide a risk mitigation strategy to ensure continued service delivery.
• Provide physical address or national footprint of the company where applicable.

The bid is evaluated in three phases: Phase I – Mandatory Bid Requirements (Part A: Administrative Mandatory Compliance; Part B: Mandatory Requirements); Phase II – Technical Evaluation (Desktop Evaluation, Annexure B); Phase III – Price and Preference Points (80/20 criteria). Bids are evaluated in terms of the 80/20 preference system.