Bid for supply of optical assistive devices (pssp, low vision diagnostics, magnifiers, telescopes & contact lenses) to gauteng department of health – 3-Year contract

Closing date and time: 23 October 2026 at 11:00

Other dates: no briefing dates, site visits, or clarification deadlines stated in the extracted pricing schedule — bidders must obtain the full tender document or contact the department SCM office

No contact details stated in the extracted pricing schedule.

Bidders must obtain full tender document for:

• SCM enquiry contact (name, role, email, telephone)
• Technical enquiry contact
• Submission address
• Service/delivery addresses for Gauteng health institutions

Closing: 23 October 2026 at 11:00

Submission method: not stated in the extracted document — bidders must verify with the Gauteng Department of Health SCM office

Returnable forms required (to be completed, signed and submitted):

• Annexure A (Specification / Pricing Schedule): itemised pricing for all 25 line items with unit prices, cost breakdown percentages, lead times, and local/imported origin declaration
• SBD 1 (Invitation to Bid): bidder and contact details, signed as offer cover page
• SBD 4 (Declaration of Interest): discloses state employment or connections to the department
• SBD 6.1 (Preference Points Claim): B-BBEE points claim under PPPFA
• SBD 6.2 (Local Production and Content Declaration): mandatory for this tender given the local content columns in the pricing schedule
• SBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure
• Proof of CSD registration and valid tax compliance status

Pricing schedule requirements:

• Complete all mandatory fields: tender price per unit, packaging/box quantity, brand, lead time in days
• Provide cost breakdown as percentages: direct material (split imported/local), direct labour, transport, other overheads and profits (must total 100%)
• Declare ruling date for exchange rate
• State adjustment frequency
• Tick whether each product is imported or locally manufactured

Disqualification risks:

• Incomplete or unsigned returnable forms
• Failure to provide cost breakdown percentages
• Missing local/imported origin declaration
• Late submission

Evaluation approach: not fully specified in extracted document — bidders must obtain full bid document from Gauteng Department of Health

Preference points system: likely 80/20 or 90/10 under PPPFA (standard for government procurement) — confirm in full tender document

Minimum qualifying score: not stated in extracted text — verify with department

Scoring split: not stated — standard typically price vs functionality; confirm with full document

Contract period: 3 years

Scope: supply and delivery of optical assistive devices to Gauteng Department of Health institutions

Product categories and line items:

Public Service Spectacle Packages (PSSP) — complete with hard case and cloth:

• Item 1 (SAP 116890): Single vision standard, Zyl frame, SPH +4.00D to -6.00D, CYL ≤ -2.00DC
• Item 2 (SAP 116892): Single vision standard, Metal frame, SPH +4.00D to -6.00D, CYL ≤ -2.00DC
• Item 3 (SAP 116895): Single vision surfaced HRI, Zyl frame, SPH >+4.00/-6.00, CYL >-2.00DC to -6.00DC
• Item 4 (SAP 116897): Single vision surfaced HRI, Metal frame, SPH >+4.00/-6.00, CYL >-2.00DC to -6.00DC
• Item 5 (SAP 116899): Bifocals flat top, Zyl frame, SPH +4.00/-6.00, CYL ≤ -2.00DC, add +1.50 to +3.50
• Item 6 (SAP 116900): Bifocals flat top, Metal frame, SPH +4.00/-6.00, CYL ≤ -2.00DC, add +1.50 to +3.50
• Item 7 (NEW): Bifocals flat top surfaced HRI, Zyl frame, SPH >+4.00/-6.00, CYL >-2.00DC, add +1.50 to +3.50
• Item 8 (NEW): Bifocals flat top surfaced HRI, Metal frame, SPH >+4.00/-6.00, CYL >-2.00DC, add +1.50 to +3.50

Ready-made spectacles:

• Item 9 (SAP 116919): Unisex frame, bilateral CR39 scratch-resistant, +1.00D to +4.00D in 0.50D steps
• Item 10 (SAP 116920): Unisex frame, bilateral CR39 scratch-resistant, +8.00D to +18.00D in 0.50D steps

Blank uncut lenses:

• Item 11 (NEW): Single vision CR39 organic, Zyl frame spec
• Item 12 (NEW): Single vision CR39 organic, Metal frame spec
• Item 13 (NEW): Bifocal flat top CR39 organic, Zyl frame spec
• Item 14 (NEW): Bifocal flat top CR39 organic, Metal frame spec

Binocular vision devices:

• Item 15 (NEW): Loose prisms, various dioptric powers
• Item 16 (NEW): Prism bar, various dioptric powers
• Item 17 (NEW): Fresnel prism lenses (stick-ons)
• Item 18 (NEW): Frosted lenses

Hard and scleral contact lenses (including cases and solutions):

• Item 19 (SAP 116923): Hard RGP lens, SPH Pl to ±10.00D, CYL <-10.00, diameter and base curve per practitioner order
• Item 19.1 (SAP 117299): Contact lens case, various sizes
• Item 19.2 (SAP 117301): Trial lens set (hard), RGP, SPH Pl to ±10.00D, CYL <-10.00
• Item 19.3 (SAP 117302): Cleaning solution for hard lenses, 120ml-250ml
• Item 19.4 (SAP 117304): Soaking solution for hard lenses, 120ml-250ml
• Item 20 (NEW): Scleral RGP lens, any dioptric power, diameter/base curve/sag height per practitioner order, with 2 exchanges
• Item 20.1 (NEW): Scleral contact lens case
• Item 20.2 (NEW): Scleral lens plungers (insertion and removal)
• Item 20.3 (NEW): Scleral trial lens set, any dioptric power, per practitioner order, with 2 exchanges
• Item 20.4 (NEW): 0.9% saline solution, preservative-free

Low vision diagnostic tools:

• Item 21 (NEW): Starter pack — 21 items including near acuity charts, Lea symbols, LOGMAR charts, colour vision tests, lens racks, low vision optical diagnostic kits (near and distance)

Low vision devices (individual items from starter pack, also available separately):

• Items 23.1–23.25: Near acuity charts, symbol cards, Lea flip charts, Snellen charts, fixation targets, reading cards, cross cylinders, lens racks, tumbling E/Landolt C cards, low contrast tests, LOGMAR distance charts, flip cards, symbol books, colour vision tests (Panel D16, Ishihara), telescope testing kit, magnifier testing kit

Magnifiers:

• Item 24.1 (NEW): Handheld magnifier, various powers
• Item 24.2 (NEW): Illuminated handheld magnifier, various powers
• Item 24.3 (NEW): Stand magnifier, various powers/sizes/shapes
• Item 24.4 (NEW): Pocket foldable/non-foldable magnifiers, various powers
• Item 24.5 (NEW): Dome magnifier, various powers/sizes
• Item 24.6 (NEW): Adjustable Max TV magnifier
• Item 24.7 (NEW): Bar magnifier

Telescopes (distance and near):

• Item 25.1 (NEW): Monocular telescopes handheld, various powers
• Item 25.2 (NEW): Binocular telescopes handheld, various powers
• Item 25.3 (NEW): Clip-on monocular telescope, various powers
• Item 25.4 (NEW): Clip-on binocular telescope, various powers
• Item 25.5 (SAP 116991): UV shields fitting over prescription spectacles, absorbs UV to 400nm
• Item 25.6 (NEW): UV shield goggles with different colour shades, absorbs UV to 400nm

Unit of measure: Each (all items except Item 21: Pack)

Key abbreviations:

• PSSP: Public Service Spectacle Packages
• RGP: Rigid Gas Permeable
• ZYL: Zylonite or cellulose acetate plastic
• HRI: High Refractive Index
• BC: Base Curve
• DIA: Diameter

Pricing format: fixed unit prices per item for 3-year contract period

Cost breakdown required (as percentage of total unit price):

• Direct material: % imported and % local content (must be stated separately)
• Direct labour: percentage
• Transport: percentage
• Other overheads and profits: percentage
• Total must equal 100%

Additional pricing fields:

• Rate of exchange (ruling date to be stated)
• Adjustment frequency (to be stated)
• Imported vs locally manufactured declaration per item

Financial requirements not stated in extracted document:

• Bid security / bid bond
• Performance guarantee
• Retention percentage
• Payment terms
• Minimum turnover requirement

Bidders must obtain full tender document for these details

Local content: mandatory declaration required — SBD 6.2 must be completed

• Cost breakdown must show % local content vs % imported for direct materials
• Per-item tick box for imported or locally manufactured

Standard compliance (implied, confirm in full document):

• CSD registration: required
• SARS tax compliance status: valid tax clearance PIN or TCS required
• B-BBEE: certificate or sworn affidavit required for preference points (SBD 6.1)

CIDB grading: not applicable — this is supply of medical devices, not construction

Professional registrations: not stated — may apply to optical dispensers/optometrists; verify in full document

CIPC registration: standard requirement for companies; confirm in full document