Supply and delivery of steel x-arms in the gauteng cluster (60-Month contract)

This tender is for the manufacture, supply, and delivery of Steel X-Arms in the Gauteng Cluster on an as-and-when-required basis for a period of 60 months. The contract will be governed by the NEC3 Supply Contract (SC3) framework between Eskom Holdings SOC Ltd and the successful supplier.

{

"name": null,

"email": null,

"phone": null,

"department": null,

"address": "Eskom Holdings SOC Ltd\nMegawatt Park\nMaxwell Drive\nSandton\nJohannesburg, 2199"

}

The following returnable documents must be submitted:

• C1.1 Form of Offer and Acceptance: This form must be completed and signed by an authorised representative of the tenderer, signifying acceptance of the contract terms and conditions.
• C1.3 Proforma Guarantees: If applicable (e.g., Parent Company Guarantee or Performance Bond), the pro-forma document must be reproduced on the organisation's letterhead, completed accurately, and submitted.

Failure to submit any required returnable document may lead to disqualification.

The tender document does not explicitly detail pre-qualification thresholds such as CSD registration, tax clearance, B-BBEE level, or CIDB grading. However, ongoing compliance is required:

• B-BBEE Status Changes: Suppliers must notify Eskom within seven days of any change affecting their B-BBEE status. An updated verification certificate and supporting documentation must be submitted within thirty days. A decrease in B-BBEE status may result in contract renegotiation or termination. Failure to notify Eskom of such changes can be grounds for termination.
• Risk Register: Poor quality checks on the goods are identified as a risk within the contract's Risk Register.

The contract is for the manufacture, supply, and delivery of Steel X-Arms in the Gauteng Cluster on an as-and-when-required basis for a period of 60 months.

Supply Requirements:

• Goods are to be supplied in accordance with INCOTERMS 2010 (EXW or FCA, as applicable).
• Delivery Place: Eskom Gauteng Cluster, Rosherville Warehouse, Lower Germiston Road, Rosherville.
• The contract incorporates the seller's (Supplier) and buyer's (Purchaser) obligations as defined by the chosen INCOTERM.
• Where INCOTERMS do not apply, specific requirements cover manufacturing, prototyping, testing, storage, transport (extent and mode), delivery place, actions during supply (e.g., notification, packing, loading, unloading), and export/import procedures.
• Information to be provided by the Supplier includes packing lists, invoices, delivery notes, test results, maintenance manuals, and relevant export/import documentation.

Testing and Defects:

• Defects Date: 52 weeks after Delivery.
• Defect Correction Period: 4 weeks (6 weeks for imported goods, 3 weeks for programming including testing).
• Defects Access Period: 7 days (7 days for imported products and programming).

Environmental and Asbestos:

• Compliance with all applicable environmental laws and regulations is required.
• Removal and disposal of asbestos, asbestos-containing materials, and waste must be conducted by a registered asbestos contractor at the Purchaser's expense, in line with South African legislation.
• Ambient air quality regarding asbestos must conform to South African standards (OEL: 0.2 fibres/ml, short-term limit: 0.6 fibres/ml).
• Personnel may stop work and leave contaminated areas until declared safe.

Supply Method (INCOTERMS 2010):

• Option 1: EXW (Ex Works) - Delivery done by Rotran.
• Option 2: FCA (Free Carrier) - Delivery done by the Supplier.
• Delivery Place for both options: Eskom Gauteng Cluster, Rosherville Warehouse, Lower Germiston Road, Rosherville.

Supplier Obligations (as per INCOTERMS):

• Provision of goods in conformity with the contract.
• Obtaining necessary licences, authorisations, and completing formalities.
• Arranging contracts of carriage and insurance (as applicable).
• Delivery of goods.
• Transfer of risks.
• Division of costs.
• Providing notices to the buyer.
• Providing proof of delivery, transport document, or equivalent electronic message.
• Checking, packing, and marking of goods.
• Other obligations as specified.

Where INCOTERMS do not apply, supply requirements include:

• Constraints on manufacturing, prototyping, testing, and storage, including order and timing.
• Extent and mode of transport.
• Specific delivery place.
• Actions during supply (e.g., delivery notification, packing checks, contracting for transport, loading/unloading).
• Export/import requirements for international procurement.

Information to be provided by the Supplier:

• Packing lists for cases and their contents.
• Copy of the invoice for the goods.
• Delivery Note.
• Test results and maintenance manuals.
• For international procurement: export licences, air waybill/bill of lading, bill of entry, customs work sheets, import clearing agent invoice, and other specified import documents.

Defects Management:

• Defects Date: 52 weeks after Delivery.
• Defect Correction Period: 4 weeks (6 weeks for imported goods, 3 weeks for programming including testing).
• Defects Access Period: 7 days (7 days for imported products and programming).
• Risk Register: Poor quality checks on the goods are identified as a contract risk.

The pricing structure is rate-based. The Price Schedule (Part C2) details items for goods and services, which can be priced as lump sums or as expected quantities multiplied by a rate.

Key Price Schedule Items:

• X-ARM:ST INTERMT 90\X65X8X2000LG D3001 (Unit: Each)
• Delivery (where delivery is done by the Supplier) (Unit: Per km)

Pricing Assumptions:

• If Unit, Quantity, and Rate columns are blank, the total price is assumed to be all-inclusive.
• Where a rate is required, the tendering supplier must enter the rate, which will be multiplied by the Quantity.
• Prices must include costs for correction of Defects.
• Suppliers should spread the cost of work not listed as separate items across other prices and rates.
• No adjustment to lump sum prices is permitted if the amount or quantity of work differs from the estimate; changes are only allowed due to compensation events.

Payment Terms:

• For contracts valued below R50,000,000 (incl. VAT), Eskom will pay within 30 days of submission of a tax-compliant invoice with a GR number to Eskom Financial Shared Services.
• For contracts valued above R50,000,000 (incl. VAT), Eskom will pay within 60 days of submission of a tax-compliant invoice with a GR number to Eskom Financial Shared Services.
• Interest on late payments will be calculated at the Standard Bank prime rate.

Pricing:

• The contract is rate-based.
• The tendered total of the Prices is to be provided by the supplier.
• The Price Schedule (Part C2) will detail lump sum items and/or expected quantities multiplied by a rate.
• Entries in the Price Schedule are made by the Purchaser or the tendering supplier.
• Prices must include all costs for correction of Defects.
• Suppliers should spread the cost of unlisted work across other prices and rates.
• No adjustment to lump sum prices is allowed if the amount or quantity of work differs from the estimate; changes are only permissible due to compensation events.

Guarantees and Bonds:

• Option X4: Parent company guarantee may be applicable.
• Option X13: Performance bond of 10% of the total contract value may be applicable.
• Pro-forma documents for these are provided and must be completed on the organisation's letterhead.

Supplier Liability:

• Indirect or consequential loss limited to the value of each Purchase Order.
• Total liability to the Purchaser limited to the value of each Purchase Order.
• Liability for Defects due to design limited to the value of the batch order.
• End of liability date: 3 years after Delivery of the whole of the goods and services.
• Purchaser's liability for Supplier's indirect or consequential loss is limited to R0.00.

Mandatory Forms:

• C1.1 Form of Offer and Acceptance: To be completed and signed by an authorised representative, confirming acceptance of contract terms.

B-BBEE Status:

• Suppliers must notify Eskom within 7 days of any change to their B-BBEE status.
• An updated verification certificate and supporting documentation must be submitted within 30 days of notification.
• A decrease in B-BBEE status may lead to contract renegotiation or termination.

Other Requirements:

• Confidentiality: Suppliers must not disclose information arising from the contract without prior written consent, except as required by law.
• Joint Ventures: If applicable, all members of a joint venture are jointly and severally liable. A key person authorised to bind the JV must be notified within two weeks of the Contract Date.
• Ethics: Suppliers must not engage in Prohibited Actions (Coercive, Collusive, Corrupt, Fraudulent, Obstructive). Failure to do so may result in termination.
• Insurance: Suppliers must provide insurances as per Insurance Table A. The Purchaser provides insurances as per Insurance Table B.
• Tax Invoice: Suppliers must provide tax invoices in accordance with Eskom's procedures, including Eskom's VAT number (4740101508).

B-BBEE Status Management:

• Suppliers must notify Eskom within seven days of any change to their legal status, ownership, or business composition that affects their B-BBEE status.
• An updated verification certificate and supporting documentation must be submitted to the Supply Manager within thirty days of notification.
• If the Supplier's B-BBEE status decreases since the Contract Date, Eskom reserves the right to renegotiate the contract or terminate the Supplier's obligation to provide goods and services.
• Failure to notify Eskom of a change in B-BBEE status may constitute grounds for termination.

General Health and Safety:

• Suppliers must take all reasonable precautions to maintain health and safety.
• Prices must include sufficient provision for compliance with health & safety laws and procedures.
• Subcontractors, employees, and others under the Supplier's control must also comply.

Asbestos Management:

• Compliance with South African regulations for asbestos processing, handling, storing, disposal, and phase-out is mandatory.
• Occupational Exposure Limit (OEL): 0.2 regulated asbestos fibres per millilitre of air (4-hour TWA).
• Short-Term Exposure Limit (STEL): 0.6 regulated asbestos fibres per millilitre of air (10-minute TWA).
• Ambient air in the work area must conform to prescribed standards.
• Purchaser provides certification of air quality upon written request, with independent SANAS-accredited measurements.
• Suppliers may conduct parallel measurements at their own expense.
• If asbestos is identified, a risk assessment and immediate control measures are required.
• Personnel are entitled to stop work and leave contaminated areas until declared safe.
• Contractually agreed dates will be adjusted for delays caused by asbestos safety measures.

Environmental Compliance:

• Suppliers must comply with all applicable environmental laws, regulations, rules, guidelines, and procedures.
• Subcontractors, employees, and others under the Supplier's direction must also comply.

Asbestos Disposal:

• Any removal and disposal of asbestos, asbestos-containing materials, and waste must be performed by a registered asbestos contractor.
• This work will be instructed by the Purchaser and conducted at the Purchaser's expense, in line with South African legislation.

Contract Duration: 60 months.

Contract Data (Purchaser Provided):

• Purchaser: Eskom Holdings SOC Ltd (Reg No. 2002/015527/30).
• Supply Manager: To be inserted at contract award.
• Goods: Manufacture, supply, and delivery of Steel X-Arms in the Gauteng Cluster.
• Law of Contract: Republic of South Africa.
• Language: English.
• Period for Reply: 1 week.
• Starting Date: To be confirmed.
• Programme Submission: First programme within 4 weeks of Contract Date; revised programmes every 2 weeks.
• Assessment Interval: Upon delivery of each batch.
• Currency: South African Rand.
• Payment Terms: 30 days for contracts < R50m (incl. VAT), 60 days for contracts > R50m (incl. VAT), against a tax-compliant invoice with GR number.
• Interest Rate: Standard Bank prime rate.
• Supplier Liability Limits:
• Indirect/consequential loss: Value of each Purchase Order.
• Total liability: Value of each Purchase Order.
• Defects due to design: Value of the batch order.
• End of liability: 3 years after delivery.
• Dispute Resolution:
• Adjudicator: ICE-SA Panel (or AFSA appointed).
• Tribunal: Arbitration under Association of Arbitrators (Southern Africa) rules.
• Place of Arbitration: Midrand, South Africa.

Option Clauses:

• X1 Price Adjustment for Inflation: Based on SEIFSA indices (Hot Rolled, Plates HR Grade S355JR, Transport) with a base date one month prior to tender closing. Suppliers may propose CPA tables subject to negotiation.
• X7 Delay Damages: R5,000 per day, capped at 10% of the total purchase order value. Exceeding the cap may lead to termination for non-performance.
• X13 Performance Bond: 10% of the total contract value (if applicable).

Additional Z-Clauses:

• Z1 Cession/Delegation/Assignment: Prohibited without Purchaser's written consent.
• Z2 Joint Ventures: Members are jointly and severally liable; key person to be notified.
• Z3 Change of B-BBEE Status: Notification required within 7 days; updated certificate within 30 days. Decrease may lead to renegotiation or termination.
• Z4 Confidentiality: Strict confidentiality required; exceptions for public domain information or legally required disclosure.
• Z5 Waiver and Estoppel: No waiver unless agreed in writing.
• Z6 Health, Safety and Environment: Supplier must comply with all applicable laws and regulations; ensure subcontractors also comply.
• Z7 Tax Invoice: Must comply with VAT Act, include Eskom's VAT number (4740101508).
• Z8 Notifying Compensation Events: Specific deletion from core clause 61.3.
• Z9 Purchaser's Limitation of Liability: Indirect/consequential loss limited to R0.00.
• Z10 Termination: Includes termination if a business rescue order is granted.
• Z11 Addition to Option X7: Purchaser may terminate if delay damages reach limits.
• Z12 Ethics: Prohibits Prohibited Actions (Coercive, Collusive, Corrupt, Fraudulent, Obstructive); failure may lead to termination.
• Z13 Insurance: Supplier must provide insurances as per Insurance Table A; Purchaser provides insurances as per Insurance Table B.
• Z14 Nuclear Liability: Purchaser indemnifies Supplier regarding Koeberg Nuclear Power Station.
• Z15 Asbestos: Strict compliance with regulations for handling, disposal, and exposure limits; Purchaser ensures ambient air quality.

The document does not specify detailed evaluation criteria or scoring for this tender. However, it outlines ongoing compliance obligations and potential grounds for termination, including:

• Changes in B-BBEE status leading to a decrease.
• Failure to notify Eskom of changes in B-BBEE status.
• Prohibited Actions (Coercive, Collusive, Corrupt, Fraudulent, Obstructive).
• Failure to meet performance bond or delay damages requirements (if applicable).
• Poor quality checks on the goods are identified as a contract risk.

The tender is for the supply and delivery of steel X-arms in the Gauteng cluster on an as-and-when-required basis for 60 months. The only attached document is the Reverse E-auction training acknowledgment form, which is a standard form confirming the bidder's readiness to participate in the Reverse E-auction process.

The only substantive document supplied is the acknowledgment form for Reverse E-auction training. Bidders must attend the Reverse E-auction training presented during the clarification meeting, or complete self-training using the uploaded Reverse E-auction video, and confirm in writing that they are able to operate the Reverse E-auction system. The training acknowledgment form must be completed and signed as part of the bid submission.

Returnable documents:

• Annexure A.1 (Reverse E-auctioning Acknowledgment Form): signed confirmation that the bidder attended the reverse e-auction training during the clarification meeting or completed self-training using the uploaded video, and is able to operate the reverse e-auction system if recommended.

The recommended supplier must be able to operate the Reverse E-auction system, evidenced by a signed Annexure A.1 acknowledgement of training (attended or self-trained).

The supplier must certify under oath that the information provided is true and correct, accepting that Eskom may take action if the declaration is false.

Closing Date: 09 November 2026 at 10:00

Returnable forms

• Supplier Declaration of Interest: Must be completed and submitted to declare any conflicts of interest involving Eskom employees or directors.

Evaluation is based on the completeness and truthfulness of the Supplier Declaration of Interest.

• False declarations may result in action against the supplier or the signatory personally.

Procurement Scope

• Supply and delivery of Steel X-Arms.
• Requirement is on an as and when required basis.
• Contract duration is 60 months.
• Service location is the Gauteng cluster.

Supply and delivery of steel X-arms for the Gauteng cluster on an as-and-when-required basis for 60 months. Two types: intermediate T crossarm assemblies with 600 mm and 2000 mm lengths.

Technical specifications

• Supply and delivery of steel X-arms in the Gauteng cluster, on an as-and-when-required basis, for a period of 60 months.

Item SAP 0206691 — Intermediate "T" crossarm assembly, 50x50x6x600 mm:

• Crossarm: 50x50x6 mm equal angle, 600 mm long.
• Crossmember: 60x110x950 mm flat steel, 10 mm thick.
• Crossmember stiffener: 25x25x3 mm equal angle, 312 mm long.
• Crossmember brace: 20x90x6 mm or 50x50x6 mm flat steel, cut to fit per drawing.
• Insulator mounting end caps (2 off): 50x50x10 mm flat steel.
• All components welded with 5 mm continuous seal weld to SANS 10162-1.
• Dimensional tolerance: +2 mm; drilling centre tolerance: +1 mm.
• Assembled mass: approx. 8.17 kg.

Item SAP 0168689 — Intermediate "T" crossarm assembly, 90x65x8x2000 mm:

• Crossarm: 90x65x8 mm unequal angle, 2000 mm long.
• Crossmember: 60x110x860 mm flat steel, 10 mm thick.
• Crossmember stiffener: 25x25x3 mm equal angle, 195 mm long.
• Crossmember brace: 20x90x6 mm or 50x50x6 mm flat steel, cut to fit per drawing.
• All components welded with 5 mm continuous seal weld to SANS 10162-1.
• Dimensional tolerance: +2 mm; drilling centre tolerance: +1 mm.
• Assembled mass: approx. 23.12 kg.

Both items:

• Material grade: 300W steel; hot-dipped galvanised.
• Material specification: SANS 1431.
• Corrosion specification: SANS 121.
• Standard specification: SANS 10162-1.
• Eskom specification: DSP 34-2051.
• Type test required in accordance with DSP 34-2051.
• Marking: indelible manufacturer's trademark and part number on all items.
• Drawing reference: Eskom drawing D-DT-3001.

The document provided is Eskom's Standard Conditions of Tender (Rev 11) — it contains general conditions, not the specific scope for this tender. The scope is indicated in the tender title: supply and delivery of steel x-arms in the Gauteng cluster for 60 months.

Closing date: 9 November 2026 at 10:00 (SAST).

Compulsory site visit / clarification meeting: the document states that a site visit or clarification meeting cited as compulsory must be attended, but the specific date, time and venue are not provided in the available text. Check the Tender Data for details.

Fraud and corruption reporting (not the tender enquiry contact):

• Email: [email protected]
• Telephone: 0800 11 2722

No specific SCM or technical contacts, or submission address, are stated in the available document text.

Submission method: physical delivery to the Eskom tender box or designated location specified in the Tender Data, unless another channel is stated. Proof of posting or courier delivery is not accepted as proof of delivery. Telephonic or email submission is not accepted unless the Tender Data allows it.

Packaging requirements:

• Submit a complete original tender plus one complete hard copy of the original. The original and copy must be sealed as separate packages, each marked "ORIGINAL" and "COPY".
• Place the original and copy together in an outer package sealed and marked "CONFIDENTIAL".
• The outer package must show only the Eskom address and the Invitation to Tender number from the Tender Data.
• If the one complete hard copy is not submitted, the tender is disqualified.
• If Eskom requires a soft copy, submit it in the electronic format specified.

Returnable documents — all must be completed, signed and submitted by the tender submission deadline:

• Acknowledgement Form: confirms receipt and states whether the tender is for the whole or part of the scope.
• Mandatory tender returnables listed in the Invitation to Tender.
• Authenticated copy of authority to act as agent, if an agent submits on the bidder's behalf.
• Completed tender documents, in ink (not pencil), signed by an authorised signatory.

Disqualification risks:

• Any mandatory document or information missing by the required deadline.
• Lack of one complete hard copy of the original.
• Late tenders (strictly by closing time, SAST).
• Tenders not received at the designated tender box or channel.

Evaluation stages:

1. Basic compliance: each tender is checked against the basic compliance requirements in the enquiry. Failure renders the tender non-responsive.
2. Mandatory returnables: tenders lacking mandatory documents or information are deemed non-responsive.
3. Functionality (if a criterion): bidders are scored against technical functionality criteria and must meet the minimum threshold stated in the Tender Data to be evaluated further.
4. Financial risk assessment: Eskom evaluates financial statements to determine the risk of doing business. Insufficient mitigating factors or excessive risk may result in disqualification.
5. Price and Specific Goals: scoring under PPPFA. If a bidder fails to meet Specific Goals or submit required proof by the closing deadline, it receives 80/90 points for price and zero points for Specific Goals.
6. Ranking: the price score and Specific Goals score are added and bidders ranked highest to lowest.

Price evaluation: Price is evaluated per the Tender Data criteria, considering factors such as CPA, FOREX, commodity increases, discounts, NPV, and forecasted invoicing rates. Arithmetical errors are checked; the amount in words governs if figures and words differ. Errors may be corrected as per clauses 3.16.

Specific Goals: Must be supported by required documentation. Failure to meet them or submit proof by the closing deadline results in zero points for that section.

Designated materials: Failure to meet the DTIC local-content threshold for designated materials renders the tender non-responsive.

Objective criteria: A contract may be awarded to a tenderer not scoring the highest points only if objective criteria are stipulated in the tender documents in terms of Section 2(1)(f) of the PPPFA.

Preference point system: 80/20 or 90/10 per PPPFA, as applicable (the document references both 80 and 90 point scales).

Scope: supply and delivery of steel x-arms on an as-and-when required basis in the Gauteng cluster, for a period of 60 months. This is a supply of electrical equipment. The standard conditions of tender apply, but detailed technical specifications, quantities, locations and delivery requirements are not included in the provided text.

SHEQ systems: Bidders must provide reasonable proof that safety, health, environmental and quality (SHEQ) systems, policies and capabilities are in place at contract award. All SHEQ-related costs and personnel must be reflected in the tender.

Pricing conditions:

• Rates and prices must be fixed for the contract duration, not subject to adjustment except as provided.
• Include all duties, taxes (including VAT) and levies applicable 14 days before the closing deadline.
• State prices in South African Rand unless otherwise instructed.
• Submit prices per the exchange rate and base date in the Invitation to Tender.

Arithmetical errors: In case of discrepancies between figures and words, the amount in words governs. If errors are found, the bidder is notified and may confirm the tender or accept a corrected total. Failure to correct or accept may lead to rejection.

Pricing format:

• Rates and prices must be fixed for the duration of the contract and not subject to adjustment except as provided in the enquiry.
• Include all duties, taxes (including VAT) and other levies applicable 14 days before the tender submission deadline.
• Prices must be stated in South African Rand unless otherwise instructed.
• Prices must be submitted in accordance with the exchange rate and base date in the Invitation to Tender.

Cost of tendering: Eskom does not compensate bidders for any costs incurred in preparing, submitting or negotiating a tender, including testing costs.

Insurance: Eskom-provided insurance may not cover the full requirement; bidders should seek independent advice.

Security for performance: If required, the bidder must name at least two financial institutions it would approach for the required security. Eskom may reject an institution it deems unsuitable.

Arithmetical errors: Errors are corrected per the rules — if a tenderer does not correct or accept corrections, the tender may be rejected.

General compliance:

• Comply with National Treasury instructions, including Central Supplier Database (CSD) registration.
• Comply with CIDB regulations for construction works (if applicable).
• Comply with DTIC designated materials requirements and PPPFA regulations.
• Comply with Amended B-BBEE Codes.
• Comply with COIDA, the OHS Act, and Eskom's Safety, Health, Environment and Quality (SHEQ) requirements.
• Provide proof of SHEQ systems, policies and capabilities at contract award.

CIDB registration: Where applicable, proof of registration is mandatory at tender closing deadline — otherwise the tender is disqualified. If only proof of application is available, that must be submitted by closing deadline, with the CIDB printout by contract award.

B-BBEE: A fraudulent B-BBEE certificate or affidavit, or fronting, will be reported to the B-BBEE Commissioner. Specific B-BBEE level thresholds are not stated in the available text.

Misrepresentation: Any false information, certificate, affidavit or document may result in disqualification.

SHEQ systems: Bidders must provide reasonable proof that safety, health, environmental and quality (SHEQ) systems, policies and capabilities are in place at contract award. All costs and personnel associated with SHEQ must be reflected in the tender.

Compliance: Must comply with the OHS Act, COIDA, and Eskom's SHEQ requirements as set out in the Invitation to Tender.

Communication: All communication with Eskom must be in writing, in English, and directed to or from the Eskom Representative. Eskom is not responsible for non-receipt of communications.

Eskom's rights:

• May accept or reject any variation, deviation or alternative tender, and may accept the whole or any part of the tender.
• May cancel the tender process at any time before contract formation, with written reasons on request.
• May enter into mandated negotiations with selected tenderers.
• Is not liable for any losses or damages incurred by a bidder as a result of participating in the process.

Tender validity: Bidders must hold their tender valid for the validity period specified. Eskom may request an extension; a tenderer agreeing may not modify the tender. If validity lapses without extension, the procurement cannot continue.

Confidentiality: All matters arising in connection with the tender are confidential, and Eskom documents may be used only to prepare and submit the tender.

Contract formation: The successful bidder must check and sign the final contract documents provided by Eskom.

Standardised specifications: If required, bidders should obtain the latest revision of standardised specifications referenced but not attached.

Security for performance: If required, bidder must name at least two financial institutions it would approach. Eskom may reject an unsuitable institution.

CSDG and CPG: The contract may include Contract Skills Development Goals (CSDG) and Contract Participation Goals (CPG) — see compliance requirements for thresholds.

Eligibility: Bidder must meet the eligibility criteria in the Tender Data and must not be under any restriction to do business with Eskom or State Owned Companies. 100% sub-contracting is not permitted.

Authority: If an agent submits on behalf of a principal, an authenticated copy of the authority to act as agent must be submitted.

Compliance: Must comply with NT instructions (CSD), CIDB, designated materials, PPPFA, B-BBEE Codes, COIDA, OHS Act, and Eskom SHEQ requirements.

CIDB: Proof of registration mandatory at closing deadline; if only application proof is available, that must be submitted by closing, with the CIDB printout by contract award.

CSDG: Applies to works > R60 million with duration >=12 months, or professional services > R5 million with duration >=12 months.

CPG: Applies to Grade 7-9 General Building and Civil Engineering contracts with duration >=6 months, or construction contracts where at least 25% of the main contract could be sub-contracted in CE, EB, GB, ME classes. Engage targeted enterprises to achieve at least 5% CPG.

Misrepresentation: Disqualification if any information, certificate, affidavit or document is falsified. Fraudulent B-BBEE or fronting reported to the B-BBEE Commissioner.

Evaluation process: After basic compliance, mandatory returnables check, functionality (if applicable), financial risk assessment, price evaluation and Specific Goals scoring. Bidders missing mandatory documents are non-responsive. If a bidder fails to meet Specific Goals or submit proof by closing, it receives 80/90 price points and zero for Specific Goals. Prices and Specific Goals are added for ranking.

Returnable documents:

• Form A: completed and signed.
• Proof of a valid ISO 9001 certificate, or documented evidence of a quality management system that complies with ISO 9001.
• Draft Contract Quality Plan (as per ISO 10005).
• Draft or example of an Inspection and Test Plan (ITP) or Quality Control Plan (QCP) for similar work.

Quality requirements will be evaluated based on the following deliverable categories (score per category as listed):

• Section A: ISO 9001 quality management system certification (Option 1) – 4 points, or documented compliance with ISO 9001 (Option 2) – 0 points.
• Section B: Evidence that the quality management system is in operation – 5 points (includes organisation chart, responsibility matrix, control of externally provided processes, latest internal audit report, latest certification audit report not older than 12 months, and management review records).
• Section C: Draft Contract Quality Plan – 1 point.
• Section D: Draft/example of an ITP or QCP – 1 point.
• Section E: Completed and signed Form A, plus any additional requirements – 2 points.

Manufacture, supply and delivery of steel X-arms in the Gauteng cluster, on an as-and-when-required basis, for a period of 60 months.

Reference specification: 240-105658000.

Quality requirements per specification 240-105658000 and 240-109253698.

Quality management requirements:

• The bidder must have a quality management system that complies with ISO 9001, either certified or documented.
• A draft Contract Quality Plan specific to the scope of work is required.
• A draft or example of an Inspection and Test Plan (ITP) or Quality Control Plan (QCP) for similar work is required.
• Form A must be completed and signed.
• Additional quality requirements may be applicable as per the scope of work and specification.

Proof of a valid ISO 9001 quality management system certificate issued by an accredited certification body, or documented evidence of a quality management system that complies with ISO 9001 (including quality manual, quality policy, quality objectives, document control, control of nonconforming outputs, corrective actions and internal audit procedures).

Evaluation of the quality deliverables:

• Section A: ISO 9001 certification (4 points) or documented QMS compliance (0 points).
• Section B: Evidence of QMS operation (5 points) – organisation chart, responsibility matrix, control of external providers, internal audit report, certification audit report (not older than 12 months), and management review records.
• Section C: Draft Contract Quality Plan (1 point).
• Section D: Draft/example of ITP or QCP (1 point).
• Section E: Completed Form A (1 point) plus any additional requirements (1 point).

This is the technical evaluation criteria document for Eskom Distribution systems hardware and fittings, used as a standard for evaluating supplier submissions in response to commercial enquiries. It sets out the strategy, evaluation method, and criteria, including desktop evaluation, product sample evaluation, and factory assessment. The specific requirements for each item are contained in the Technical Schedules attached to the enquiry, not in this document.

Samples must be delivered to the Designated Eskom office within 14 calendar days from the date of request.

No contact details stated in the document.

Returnable documents — all must be submitted at tender closing; nothing may be requested or submitted after closing:

• Completed and signed Technical A&B Schedules per SAP number.
• Completed and signed Deviation Schedules per SAP number (submit a signed "nil" schedule if no deviations).
• Completed and approved (signed) Manufacturer Drawings per SAP number.
• Completed and signed Test Report Schedules per SAP number, with test report numbers or "Not Available" stated.
• Technical returnables must be placed in the technical section of the submission.
• Submission method, address and required copies: not stated in the document.

Evaluation stages (progressive; passing each level is required to proceed):

• Level 1 — Mandatory (Gatekeeper): tests responsiveness. Must meet 100% of requirements; otherwise disqualified.
• Level 2 — Functional (Scoring): positive marking; must score at least 90.00%.

Weighting: Schedule B evidence 20%, Manufacturer's Drawings 15%, Completeness of Testing Evidence Reports 15%, Compliance of Testing Evidence 50%.

Sub-criteria scored on a 5/4/2/0 scale (fully compliant, compliant with qualifications, non-compliant, deficient).

• Level 3 — Sample Criteria: sample assessed for compliance to measurable standards (dimensions, galvanising, markings, accessories). Must score 100%.
• Level 4 — Factory Assessment and Verification (where applicable): threshold is 80.00%.

Final outcome is recorded as Non-compliant, Compliant with qualifications, or Fully compliant.

• DTI designation requirements for the applicable hardware items must be met before technical evaluation proceeds.
• Non-OEM tenderers must source required technical returnables from the OEM.
• Missing information will not be requested after closing.

Scope: supply and delivery of steel x-arms for the Gauteng Cluster on an as-and-when-required basis for a period of 60 months.

• Products must comply with the latest revision of all relevant standards (Eskom standards, SANS standards, and other national/international standards where no South African standard exists).
• Products must comply with the specific requirements in the Technical A&B Schedules per SAP number.
• Eskom Distribution systems hardware items are high-risk: component failure may cause serious harm, injury, or death, and may adversely affect network performance and continuity of supply.
• Applicable standards include SANS IEC 61284 (Overhead lines - Requirements and tests for fittings) and Eskom standard 240-75883154 (Current Carrying Compression Fittings for Overhead Sub-Transmission Systems).

Evaluation approach:

• Progressive evaluation levels: Level 1 (Mandatory/Gatekeeper), Level 2 (Functional/Scoring), Level 3 (Sample), Level 4 (Factory Assessment and Verification).
• Each level must be passed to proceed to the next. Minimum thresholds: Level 1 = 100%, Level 2 = 90.00%, Level 3 = 100%, Level 4 = 80.00%.
• Levels 1–3 are evaluated independently by at least two evaluators; consensus reached on disparities.
• Level 4 is conducted as a team; a single result is produced.
• Samples that are not unduly large must be delivered to the designated Eskom office within 14 calendar days of request.
• Non-OEM suppliers must obtain the required technical returnables from the OEM; missing information is not requested after closing.
• The manufacturer must demonstrate corrective actions for deficiencies as a condition of product acceptability.

Bidder/manufacturer track record:

• A manufacturer that has not previously supplied Eskom with distribution systems hardware and fittings must undergo a Factory Assessment and Verification.
• A manufacturer that has supplied Eskom for 5 years or more, or that has made a factory, design, manufacturing, or testing change, may be subjected to a Factory Assessment at the Technical Evaluation Team's discretion.
• The Factory Assessment verifies the manufacturer's design and manufacturing capability, quality processes, and experience in processing Eskom's orders.

ISO 9001 is listed as a normative reference.

Quality requirements are verified mainly through Level 2 (testing evidence) and Level 4 (factory assessment).

• Test reports must include: test facility, product tested, standards tested against, test name/details, test result/outcome, and date of test/report issue.
• Test reports must conclude compliance to the testing standard requirements for full marks.
• Level 4 Factory Assessment and Verification reviews the manufacturer's quality systems, workplace environment, production capabilities, and competence of production personnel (certification and skills training certificates may be required).

No pricing schedule or rates are specified in the document; pricing is addressed in the commercial section of the enquiry.

No specific financial requirements (pricing format, bid security, bonds, guarantees, retention, payment terms) are stated in the document.

No specific compliance requirements are stated in the document. B-BBEE Minimum Level: 1 (per the extracted analysis).

No explicit health and safety requirements are stated in the document, apart from the general note that Eskom Distribution systems hardware items are high-risk and that component failure may cause serious harm, injury, or death to the public, animals, or the environment.

Contractual obligations:

• Deficiencies identified during Levels 2, 3 or 4 must be corrected before contracting with the highest-ranked supplier.
• The Cross Functional Team determines the reasonable time allowed for corrective action; if corrective action is not met within that time, the technical evaluation outcome is announced.
• The supplier must demonstrate corrective actions to Eskom as a condition for the product being considered acceptable for procurement.
• Concessions may be granted for significant deviations; acceptance terms are documented and included in contract negotiations.
• The Technical Evaluation Team may advise the Buyer and Cross Functional Team if technical standards or operational requirements affect contracting (e.g., design reviews, design changes, concessions, or engineering management meetings).

Evaluation criteria details:

• Level 1 (Mandatory) returnables per SAP number: Completed and signed Technical A&B Schedules, Deviation Schedules, Manufacturer Drawings, and Test Report Schedules.
• Level 2 (Functional) scoring: Schedule B evidence (max 5, weighted 20%), Manufacturer's Drawings completeness and compliance (max 5, weighted 15%), Completeness of Testing Evidence Reports (max 5, weighted 15%), Compliance of Testing Evidence (max 5, weighted 50%).
• Score scale: 5 = fully compliant, 4 = compliant with qualifications, 2 = non-compliant, 0 = deficient or non-responsive.
• Level 3 Sample: compliance to measurable standards, scored 5 or 0.
• Level 4 Factory Assessment: threshold 80.00%.

Scope: Manufacture, supply and delivery of steel X-arms in the Gauteng cluster on an as-and-when-required basis for a period of 60 months.

Quality category selected: Category 3 (pre-contract award quality requirements).

The supplier must operate under the ISO 9001 quality management principles and apply all relevant clauses: Context of the Organisation, Leadership, Planning, Support, Operation, Performance Evaluation, and Improvement.

Quality requirements: Pre-contract award quality requirements: Category 3 as per clause 3.5 of specification 240-105658000.

Post-contract award: Contract Execution (clause 5) and Supplier Quality Performance Monitoring Phase (clause 3.7).

Eskom rights: Eskom may access supplier premises, request information, require preservation of records, conduct quality audits, and manage nonconformities and nonconforming outputs (clause 3.8). Special processes may apply.

The bidder must comply with ISO 9001 quality management system requirements. The tenderer is required to indicate acceptance of the applicable ISO 9001 clauses (Context of the Organisation, Leadership, Planning, Support, Operation, Performance Evaluation, Improvement) and the quality principles (Customer Focus, Leadership, Engagement of People, Process Approach, Improvement, Evidence-based Decision Making, Relationship Management).

• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.
• Bidders must complete and sign the Bidder's Disclosure declaration, disclosing:
• whether the bidder or any director, trustee, shareholder, member, partner, or controlling-interest person is employed by the state, with particulars if so;
• whether the bidder or a connected person has a relationship with any employee of the procuring institution, with particulars if so;
• whether the bidder or any such person has an interest in another related enterprise, whether or not that enterprise is bidding.
• By signing the declaration, bidders confirm the bid was prepared independently, without consultation, communication, agreement, or arrangement with any competitor regarding quality, quantity, specifications, prices, pricing methods, market allocation, the decision to bid, or delivery particulars. Communication between joint-venture or consortium partners is not collusive.
• The bid price must not be disclosed to any competitor before bid opening or contract award.
• Bidders must not have consulted or arranged with any official of the procuring institution during the bidding process except for clarification, and must not have been involved in drafting the specifications or terms of reference.
• A false declaration may result in bid rejection, reporting to the Competition Commission, referral to the NPA, or restriction from public-sector business for up to 10 years.

Manufacture, supply and delivery of Steel X-Arms in the Gauteng Cluster on an as-and-when-required basis for a period of 60 months. Classified as low risk work.

Returnable OHS documents (all must be signed and submitted with the bid):

• Annexure B: signed acknowledgement of Eskom's OHS legal and other requirements.
• OHS manual: addressing the project/scope OHS risks, aligned with the health and safety specification.
• Baseline OHS Risk Assessment (BRA): identification, assessment and management of OHS risks, plus the methodology used.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by CEO, complying with OHS Act Section 7.
• OHS competency evidence: appointment letters and certificates for HIRA, First Aider level 2, and Fire Fighter.

Submission is assessed by Eskom's/Client's OHS Representative, who records a recommendation of Recommended or Not Recommended.

The OHS Representative assesses all returnable OHS documents and gives a recommendation of Recommended or Not Recommended. A 'Not Recommended' outcome is expected to disqualify the bid.

Manufacture, supply and delivery of Steel X-Arms in the Gauteng Cluster.

Contract period: 60 months.

Deliveries are on an as-and-when-required basis.

Categorised as low risk work.

The Baseline OHS Risk Assessment (BRA) must be submitted together with the methodology used for the risk assessment.

B-BBEE minimum level required: Level 2.

The bidder must submit the following health and safety documents:

• Signed acknowledgement of Eskom's OHS legal and other requirements (Annexure B).
• OHS manual addressing project/scope OHS risks, aligned with the health and safety specification.
• Baseline OHS Risk Assessment (BRA) with the methodology used.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by CEO, complying with OHS Act Section 7.
• OHS competency evidence: appointment letters and certificates for HIRA, First Aider level 2, and Fire Fighter.

Eskom's OHS Representative will assess the submission and give a recommendation of Recommended or Not Recommended.

Environmental management criteria are evaluated at 100 points total:

• Item 1: Environmental Management Policy, weighting 100.
• The policy (whether integrated with safety, health, quality or security, or standalone) must be submitted and is scored 33 points.
• The policy must commit to compliance with all relevant environmental legislation, regulations and laws, and to pollution prevention, and to continual improvement, scored 33 points.
• The policy must be signed off by a senior company member (MD/CEO), scored 33 points.

Manufacture, supply and delivery of steel X-arms in the Gauteng cluster.

Supply is on an as-and-when-required basis.

Contract period: 60 months.

An environmental management policy is required for this tender, as detailed under evaluation criteria.

The environmental management policy must be signed off by a senior company member (MD/CEO).

The environmental management policy carries a weight of 33 points under the overall environmental criteria of 100 points.

Authorisation Form effective date: 08 November 2024

The bidder must complete only the certificate matching its organisation type (company, close corporation, partnership, joint venture, sole proprietor, or trust).

• Company: certified copy of the board of directors' resolution authorising the signatory.
• Close corporation: certified copy of the members' resolution.
• Partnership: certificate signed by all partners necessary to commit the partnership.
• Joint venture: certified copy of the Joint Venture Agreement showing joint and several liability, the lead member, and work/payment division ratios; plus power of attorney signed by all members' authorised signatories.
• Trust: certified copy of the board of trustees' resolution.

Every bidder must also complete the authorised-signatory table at the end of the Authorisation Form.

The Authorisation Form (Eskom document 240-15811258 Rev 2) must be completed by the tenderer's authorised representative, with the organisation-type certificate and any required attachments.

Supply and delivery of steel X-arms for the Gauteng cluster, on an as-and-when-required basis for a period of 60 months. The steel products must meet a 100% local content threshold, and the assembling and testing of the X-arms must also achieve 100% local content.

Returnable documents:

• SBD 6.2 (Declaration Certificate for Local Production and Content): confirms that the goods offered meet the stipulated minimum local content thresholds, calculated in terms of SATS 1286. The declaration must be duly signed by the Chief Financial Officer or another legally responsible person nominated in writing. This obligation cannot be transferred to an external representative.

Disqualification risks:

• Failure to achieve the stipulated minimum threshold for local production and content.
• Non-submission of the duly signed SBD 6.2 declaration as part of the bid documentation.

Evaluation stages:

• First stage: compliance with the stipulated minimum local production and content thresholds.
• Second stage: price and B-BBEE evaluation.

Minimum local content thresholds:

• Steel Products: 100%
• Assembling and testing: 100%

Local content calculation:

• Must be calculated using the formula and methodology in SABS-approved technical specification SATS 1286:201x.
• Imported content must be converted to ZAR using the SARB exchange rate published at 12:00 on the date one week (7 calendar days) before the closing date of the bid.
• The procurement authority may request verification of local content in terms of SATS 1286; incorrect or unverifiable data may attract remedies under Regulation 13 of the Preferential Procurement Regulations, 2011.

Supply and delivery of steel X-arms for the Gauteng cluster, on an as-and-when-required basis for a period of 60 months. The steel products must meet a 100% local content threshold, and the assembling and testing of the X-arms must also achieve 100% local content.

Local content:

• Steel Products must have a minimum local production and content of 100%.
• Assembling and testing must have a minimum local production and content of 100%.
• The bidder must complete and submit the SBD 6.2 declaration, signed by the Chief Financial Officer or a legally responsible person.