The supply of training on risk management course to the department of water and sanitation employees at infrastructure branch training centre (ibtc) at roodeplaat pretoria, gauteng province.

Administrative enquiries:

• Contact: Ms. S Gumede
• Email: [email protected]
• Telephone: 081 017 5365

Technical enquiries:

• Contact: Ms. Rosa Mfomadi-Rahube
• Email: [email protected]
• Telephone: 012 808 9980

Submission address:

Department of Water and Sanitation

Construction East Office Building

Mthatha Dam

Mthatha, 5100

Service delivery address:

Infrastructure Branch Training Centre (IBTC)

Roodeplaat

Dam Access Rd, Off Kwa Mhlanga Rd (R573)

Near Pretoria, Gauteng

Submission method: deposit the original bid, cover letter and supporting documents in the bid box at the entrance of the Department of Water and Sanitation, Construction East Office Building, Mthatha Dam, Mthatha, 5100, or hand it to the Supply Chain Management Office at the same address.

• The envelope must be sealed and endorsed with the bid number and title: "WTE1058CE: THE SUPPLY OF TRAINING ON RISK MANAGEMENT COURSE TO THE DEPARTMENT OF WATER AND SANITATION EMPLOYEES AT INFRASTRUCTURE BRANCH TRAINING CENTRE (IBTC) AT ROODEPLAAT PRETORIA, GAUTENG PROVINCE."
• Bids must be submitted on the official forms provided; do not retype or redraft them.
• All spaces in the bid forms and annexures must be completed in full.
• Section 3 (Pricing Schedule) must be fully completed and priced; failure to do so invalidates the bid.
• The bid documents must not be separated or have pages detached.
• Bids forwarded by telegram, telex, or facsimile will not be considered.
• Late bids will not be accepted for consideration.
• Bids will be opened in public; bidders or their representatives may be present.
• The bid must be signed by an authorised person; for companies, a board resolution authorising the signatory must be submitted.
• For joint ventures, submit the original or notarially certified copy of the joint venture agreement and authorisation certificates from each participating party.
• The offer must remain valid for 120 days from the closing date.

Returnable forms (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): signed as the offer cover page.
• SBD 3.1 (Pricing Schedule, firm prices): fully priced, including VAT.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the department.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the PPPFA 80/20 system.
• Annexure 1 (Percentage Ownership Affidavit): declares ownership by women, people with disabilities, or youth; must be stamped by a commissioner of oaths.
• Annexure 2 (Location of Enterprise Affidavit): declares the enterprise operates from Gauteng Province; must be stamped by a commissioner of oaths and accompanied by proof of premises ownership or a valid rental agreement.
• Proof of address.
• Certified copy of B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs/QSEs).
• CIPC / CIPRO certificate.
• Proof of SETA registration.
• Course content outline.
• Proof of accreditation.
• Facilitator CV and certified copies of qualifications (on request).
• Proof of assessor and moderator registration (on request).

Disqualification risks:

• Failure to attend the compulsory briefing session.
• Failure to submit any of the mandatory documents listed above.
• Incomplete or unsigned returnable forms.
• Bids received after the closing time.
• Use of correction fluid on the pricing schedule; corrections must be crossed out neatly and initialled.
• Marking both "comply" and "non-comply" in the technical evaluation table.

Evaluation is conducted in four phases:

• Phase 1 (Mandatory Requirements): attendance at the compulsory briefing, SETA registration, course content outline, and submission of SBD 1, SBD 3.1, and SBD 4. Failure to meet any of these disqualifies the bid.
• Phase 2 (Administrative Compliance): submission of SBD 6.1, CSD registration, SARS tax compliance, CIPC registration, certified B-BBEE certificate or affidavit, Annexure 1 and 2 (stamped by commissioner of oaths), and proof of address. Failure to submit SBD 6.1, B-BBEE evidence, annexures, or proof of address results in forfeiture of preference points.
• Phase 3 (Technical Evaluation and Specification Compliance): the bidder must confirm compliance with the specification in Table 3 (training of 65 delegates in two groups). Non-compliance or marking both columns disqualifies the bid.
• Phase 4 (Preference Points System): 80/20 system under the Preferential Procurement Regulations 2022. Maximum 80 points for price (lowest acceptable bid scores 80) and maximum 20 points for specific goals.

Specific goals and maximum points (80/20 system):

• Women ownership: 5 points
• Disability ownership: 5 points
• Youth ownership: 5 points
• Location of enterprise (Gauteng Province): 2 points
• B-BBEE status level 1 or 2 contributor that is an EME or QSE: 3 points
• Total: 20 points

Ownership points are calculated pro-rata: e.g., if 60% of shareholders meet a criterion, the bidder gets 60% of the points for that goal.

Supporting documents for claimed goals:

• Ownership by women, disability, youth: Annexure 1 (Percentage Ownership Affidavit).
• Location of enterprise: Annexure 2 (Location of Enterprise Affidavit) plus proof of premises ownership or rental agreement.
• B-BBEE level 1 or 2 EME/QSE: SANAS-accredited B-BBEE verification certificate, or a sworn affidavit on the relevant form for EMEs/QSEs.

Failure to submit proof for claimed goals means those points are not allocated.

The service is the supply of risk management training to 65 Department of Water and Sanitation employees at the Infrastructure Branch Training Centre (IBTC) at Roodeplaat, Pretoria, Gauteng.

• Training must be delivered in two groups: Group 1 of 33 delegates and Group 2 of 32 delegates.
• The department reserves the right to change the number of delegates to be trained.
• Training outcomes include (but are not limited to): explaining the concept of risk, identifying risk factors, explaining the role of policies and procedures in risk management, identifying and documenting potential risk factors and scenarios, evaluating and recording the possibility of each scenario, performing impact analysis, determining priorities, developing contingency plans, and communicating plans to stakeholders.
• The service provider must submit proof of accreditation and a course outline/brochure.
• On request, the provider must submit proof of assessor and moderator registration, and the facilitator's CV with certified copies of qualifications.
• The entire training must be completed within 12 months, excluding December (department closed).
• Delegates must be assessed and receive competency certificates.
• Learner support must be provided; learners should be assisted to complete their Portfolio of Evidence (POE) during training, with submission on the last day or nearest date.
• The invoice must be submitted with the signed attendance register.
• The price must include accommodation, refreshments, transportation for the facilitator, and other costs (assessment, printing of certificates, etc.).
• The provider must have the necessary learning material for the training.
• Training will take place during working hours 07:15 to 16:00, Monday to Thursday, but not on Fridays from 14:00 to Mondays 07:00, public holidays, or the last Thursday and Friday of the month.
• The bidder must nominate a contact person for scheduling training with the IBTC Training Officer.
• Bidders must acquaint themselves with road conditions and distances to the site before bidding.

Pricing format: firm prices, all-inclusive (VAT, delivery, and any other costs must be included in the unit price).

• Pricing schedule (SBD 3.1) must be completed in full; failure to do so invalidates the bid.
• Rates must be quoted in South African Rand and include VAT (15%).
• The offer must remain valid for 120 days from the closing date.
• Payment will be made per delegate trained, monthly on receipt of specified tax invoices, within 30 days of receipt and approval of the original invoice.
• Payment is by electronic fund transfer only; no cash, cheque, or upfront payments.
• The invoice must be accompanied by a signed attendance register.
• The department reserves the right to monitor training and services at any time.
• Firm prices are subject only to statutory changes (VAT, customs and excise levies, with written proof).

CSD registration: bidders must be registered on the National Treasury's Central Supplier Database (CSD).

Tax compliance: bidders must be tax compliant with SARS; provide a TCS PIN or CSD number. If no TCS is available, a CSD number must be provided. For consortia/joint ventures/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.

CIPC registration: bidders must be actively registered with the Companies and Intellectual Property Commission (CIPC); attach a copy of the CIPC/CIPRO certificate.

B-BBEE: bidders must submit a certified B-BBEE Status Level Verification Certificate, or a sworn affidavit for EMEs/QSEs, to claim preference points. The Construction Sector Code applies to entities deriving more than 50% of revenue from construction-related activities.

SETA registration: bidders must be registered with a SETA.

State employees: bids from persons in the service of the state, companies with directors who are state employees, or close corporations with members who are state employees will not be considered.

Foreign suppliers: if the bidder is a foreign-based supplier, they must answer the questionnaire on residency, branch, permanent establishment, source of income, and tax liability in South Africa. If the answer is "no" to all, they are not required to register for a TCS PIN.