Request for quotation for the completion of construction of sanitation infrastructure at nkahlulo primary school in eastern cape province under the safe batch 5 programme

The project entails the construction of new ablution facilities at Nkahlulo Senior Primary School in the Eastern Cape, forming part of The Mvula Trust's SAFE Batch 5 Programme. The site is the existing school premises. No work or installations by others are included. The contract is a state contract, and payment will be made for materials and goods.

Closing date and time: 13 November 2026 at 10:00.

Tender validity: 20 weeks from the closing date.

Site possession: date to be advised.

Commencement on site: within 5 working days after taking possession.

Practical completion: date to be advised.

Priced documents submission: within 5 working days of the Letter of Appointment.

As-built drawings submission: within 14 days after practical completion.

Employer and Principal Agent: The Mvula Trust

Address:

67 Devereux Avenue

Vincent

East London

Telephone: 043 726 2255

Facsimile: 043 726 5967

Submission method: priced Bill of Quantities and supporting documents delivered to The Mvula Trust, 67 Devereux Avenue, Vincent, East London.

Closing time: 10:00 on the closing date.

Tender validity: 20 weeks from the closing date.

Priced documents: submit within 5 working days of the Letter of Appointment.

Returnable documents:

• Priced Bill of Quantities (Sections 1 and 2, including Preliminaries and Health and Safety).
• Signed JBCC Principal Building Agreement (Series 2000, Edition 4.1, March 2005) as amended.
• Security and insurance certificates.
• Waiver of contractor's lien.
• Method statement, if requested by the Principal Agent.
• Health and Safety Plan and Health and Safety File.
• As-built drawings (three full sets) within 14 days after practical completion.

Disqualification risks:

• Late submission.
• Unpriced items (treated as free of charge).
• Failure to provide required security, insurances or waiver of lien.
• Non-compliance with the JBCC agreement and these preliminaries.

Scope: construction of new ablution facilities at Nkahlulo Senior Primary School, Eastern Cape, under the SAFE Batch 5 Programme.

Site: existing school premises.

Work by others: none.

Contract period: commences within 5 working days after site handover; practical completion date to be advised.

Temporary works and services:

• Contractor to provide water, electricity, telecommunication equipment and ablution facilities (Alternative A).
• Contractor to provide site office accommodation (air-conditioned, with tables and chairs), storage container, hoardings, safety screens, barriers and access gates.
• Contractor to provide one main notice board.
• Contractor to remove temporary works on completion and make good.

Site records:

• Construction Instruction Book (A4 triplicate).
• Daily Record Book (A4 triplicate).
• Weekly labour record.
• Weekly plant record.

Method statement: to be produced when required by the Principal Agent, outlining construction methods and labour/plant resources.

As-built drawings: three full sets to be submitted within 14 days after practical completion.

Defects liability: contractor to attend to defects progressively during the defects liability period; water leakage (unless design defect or storm damage) is classified as a latent defect.

Health and safety:

• Prepare site-specific Health and Safety Plan.
• Submit Health and Safety File.
• Comply with OHS Act and Construction Regulations 2014.
• Provide full-time Health and Safety Officer for the construction period.
• Provide induction training, first aid boxes, PPE (reflective vests, hard hats, protective footwear, ear plugs, dust masks).
• Conduct baseline and exit medical examinations, establish noise zones and provide audiograms.
• Price for Covid-19 compliance measures.
• Include costs for a Community Liaison Officer (CLO).

Quality:

• Proprietary branded products to be used strictly in accordance with manufacturer's instructions.
• Alternatives to specified materials require the Architect's written approval before tender submission.
• Contractor responsible for patent and latent defects, and for any encroachment onto adjoining properties.
• Overtime costs for the contractor's account unless authorised in writing by the Principal Agent before execution.

The contractor must provide a Method Statement when required by the Principal Agent, outlining the proposed construction methods and the labour and plant resources to be used. Approval of the method statement does not relieve the contractor of responsibility for the proper and timely execution of the works. The contractor must also record construction breaks and concrete pours on the structural engineer's drawings and submit them to the Principal Agent and structural engineer.

Site inspection: tenderers must study all available drawings at the Principal Agent's offices during normal working hours to acquaint themselves with cost implications of design, programming and phasing.

Geotechnical investigation: a desktop geotechnical report is available upon request.

Site conditions: the contractor must make provision in rates for site restrictions and access limitations; no claims for extras arising from these matters will be entertained.

Temporary works: contractor to provide all necessary temporary works, including roads, crossings, hardstanding, hoardings and dust screens.

Protection: contractor to protect the works and existing premises, provide site security, and exclude unauthorised persons.

Records: contractor to maintain Construction Instruction Book, Daily Record Book, weekly labour and plant records.

Method statement: to be produced when required by the Principal Agent.

As-built drawings: three full sets to be submitted within 14 days after practical completion.

Defects: contractor to attend to defects progressively during the defects liability period.

Pricing is based on a Bill of Quantities. Rates must include all obligations, requirements and specifications in the General Preambles for Trades 2017 and any supplementary preambles. Items left unpriced will be deemed included free of charge. The contractor must insert own quantities for health and safety items based on individual requirements to comply with the OHS Act and Construction Regulations 2014. The contractor must price for Covid-19 compliance measures. VAT is included in the Final Summary. The contract value is not subject to CPAP adjustment.

Pricing: Bill of Quantities with rates and amounts; items left unpriced will be deemed included free of charge.

Payment guarantee: no payment guarantee will be provided (government contract).

Contract price adjustment: not applicable (CPAP not used).

Insurance:

• Contract works insurance: Contract Sum plus 10%, deductible 5% of insured amount.
• SASRIA insurance: Contract Sum plus 20%, deductible determined by insurer.
• Public liability insurance: R5,000,000, deductible 5% of insured amount.

Security: to be provided as required by the JBCC agreement.

Waiver of contractor's lien: required.

Penalty for late completion: R2,000 per calendar day, capped at 10% of contract value.

Payment for materials and goods: yes, including off-site materials at the Principal Agent's discretion, subject to an approved bank guarantee.

Retention: as per JBCC agreement.

Contractual framework: JBCC Principal Building Agreement (Series 2000, Edition 4.1, March 2005) as amended by the tender enquiry.

Tax: VAT included in the Final Summary.

Insurance: contract works, SASRIA and public liability insurance as specified.

Security: as required by the JBCC agreement.

Waiver of contractor's lien: required.

Health and safety: compliance with OHS Act and Construction Regulations 2014; Health and Safety Plan and File required.

Local content: not specified.

B-BBEE: not specified.

CIDB: not specified.

Health and safety requirements:

• Prepare a site-specific Health and Safety Plan.
• Submit a Health and Safety File.
• Comply with the Occupational Health and Safety Act and Construction Regulations 2014, other relevant regulations and project-specific health and safety specifications.
• Provide a full-time Health and Safety Officer for the entire construction period.
• Conduct induction training for personnel.
• Provide first aid boxes.
• Provide personal protective equipment: reflective vests, hard hats, protective footwear, ear plugs, dust masks.
• Conduct initial (baseline) and exit medical examinations.
• Establish noise zones and provide audiograms.
• Price for Covid-19 compliance measures.
• Include costs for a Community Liaison Officer (CLO).
• Erect hoardings, safety screens, barriers and access gates for public protection.
• Exclude unauthorised persons from the site and display notice boards.
• No workmen may sleep or deposit kit on the premises; provide independent shelter or shed for labour and watchmen.

Contract form: JBCC Principal Building Agreement, Series 2000, Edition 4.1, March 2005, as amended by the tender enquiry.

Payment guarantee: none will be provided.

Contract signing: the principal agent will arrange formal signing once the priced bill of quantities/lump sum document, security, insurances and waiver of lien have been provided and effected.

Dispute resolution: mediation in terms of clause 40, followed by litigation.

Penalty for late completion: R2,000 per calendar day, capped at 10% of contract value.

Latent defects: water leakage (unless proven design defect or storm damage) is classified as a latent defect; the contractor must attend to defects progressively during the defects liability period.

Insurance obligations:

• Contract works insurance: Contract Sum plus 10%, deductible 5% of insured amount.
• SASRIA insurance: Contract Sum plus 20%, deductible determined by insurer.
• Public liability insurance: R5,000,000, deductible 5% of insured amount.

Waiver of contractor's lien: required.

Payment for off-site materials: at the Principal Agent's discretion, subject to an approved bank guarantee.

Overtime: for the contractor's account unless authorised in writing by the Principal Agent before execution.

Contractor's responsibility: for patent and latent defects, and for any encroachment onto adjoining properties.